GCA Inspection Officer User Guide

BAYAN

ELECTRONIC SINGLE WINDOW

Version: 1.0 Date: 13/10/2015

Confidentiality & Copyright This document was developed by CrimsonLogic for the Royal Oman Police, using CrimsonLogic proprietary material and additional material from the Royal Oman Police. To the extent that the document contains CrimsonLogic proprietary material, the Royal Oman Police is granted the right to use such material. DOCUMENT HISTORY

S.No Date Version. Description Approved By No

1 13/10/2015 1.0 First Release

CHAPTER 1 About this Guide

This user guide aims to explain the process and steps involved in reviewing and approving the Declaration Inspection. Purpose and Participant

The purpose of this user guide is to help the GCA Inspection officers in doing the following tasks:

Search and View Declaration for Inspection GCA Inspection Officer to approve/reject/conditionally release the items. Participant

GCA Inspection Officer Document Conventions

Refer to this section to familiarise yourself with the visual aids used throughout the user guide. Navigation

To assist users with accessing screens, pages, or windows, refer to the following navigation format:

Click Inspection Management>>GCA Inspection

Buttons, fields, and other system elements

All system elements are highlighted in Bold text.

Hyperlinks

All topics mentioned in the user guide’s content are hyperlinked. Click on the hyperlink to view the referenced topic.

Callouts

Callouts are presented differently from the original CONTENTS and highlight certain information.

There are two types of callouts: tips and warnings. @ A Tip provides useful information that helps users complete a task or procedure.

A Warning refers to information that may be critical to the system’s functionality and might ! affect data or system stability.

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CHAPTER 2 About the BAYAN Electronic Single Window System

The BAYAN Electronic Single Window System aims to enable Oman to provide world class trade facilitation services through a transparent and predictable border environment, complying with relevant international standards and conventions. It provides integrated services with a coordinated view of the Government-to-Business (G2B) processes, by reducing the administrative and logistical burden to support the trade growth. The Bayan systems facilitate efficient clearance and effective Government regulation by reducing the clearance time, eliminating duplicate processes and, standardization of operations across Government.

Common Icons and Buttons

Field/Button description Action/Input Required

1. Click to view the calendar. 2. Specify the required date and time from the respective portions of the calendar. 3. Click Apply.

Click this button to submit the details.

Click this button to cancel the current action and navigate to the respective search page.

Click this button to navigate to the next tab.

Field/Button description Action/Input Required

Click this button to save the details of that particular tab.

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CHAPTER 3 GCA Inspection Officer

The GCA Inspection officer reviews the declaration that is pending for the approval. The GCA Inspection Officer can Reject/Approve or Conditionally Release the Declaration Inspection.

Searching and Viewing Declaration for Inspection

The GCA Inspection Officer logs into the ESW portal with their credential and search for and view the declaration submitted by the Importer/Exporter/Broker. To search for and view declaration for inspection:

1. Click Inspection Management>>GCA Inspection. The Search GCA Inspection Page will be displayed.

GCA Inspection Search Page

Following are the field and button descriptions of the GCA Inspection Search page.

Field/Button description Action/Input Required

Search Allows the user to specify the search criteria details.

Click or to show or hide the details.

Declaration Type Select the Export, Import, Transit or Transshipment type of declaration from the dropdown list.

Declaration Number Enter the Declaration Number.

Date Of Inspection Click the Calendar Icon to select the From and To Inspection Date.

Field/Button description Action/Input Required

Status Select the status as Completed from the drop-down list.

 If user does not know the complete search phrase (words) for any criterion, enter partial search phrase (words) and click Search.  To get an exact search result, user must enter any one of the following search criteria: @ o Declaration Number o Date of Inspection o Status

1. Click to display the search results, if the Declaration Number is not known, searches can be made on Declaration Type, Date of Inspection or Status or any combination of these criteria. The Search Results Page will be displayed as shown below.

Search Results Page

Up to 10 matching records will be displayed on one search results page. Click on the @ navigation buttons, or enter a specific page number and click GO, to navigate between results pages.

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2. Click the Declaration Number hyperlink with Status as Completed. Item Page will be displayed.

Item Page

3. Click to navigate to the Charges tab and view its details.

Charges Details

GCA Inspection Officer to Approve/Reject/Conditionally Release the Items

The GCA Inspection Officer reviews the declaration that is pending for his approval. GCA Inspection Officer can Approve/Reject or Conditionally release the declaration, and apply the charges. To approve/reject/conditionally release the items:

1. Click Inspection Management>>GCA Inspection. The Search Inspection will be displayed.

GCA Inspection Search Page

Following are the field and button descriptions of the GCA Inspection Search page.

Field/Button description Action/Input Required

Search Allows the user to specify the search criteria details.

Click or to show or hide the details.

Declaration Type Select the Export, Import, Transit or Transshipment type of declaration from the dropdown list.

Declaration Number Enter the Declaration Number.

Date Of Inspection Click the Calendar Icon to select the From and To Inspection Date.

Status Select the status from the drop-down list as Pending.

 If user does not know the complete search phrase (words) for any criterion, enter partial

search phrase (words) and click . @  To get an exact search result, user must enter any one of the following search criteria: o Declaration Number o Date of Inspection o Status

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2. Click to display the search results, if the Declaration Number is not known, searches can be made on Declaration Type, Date of Inspection or Status or any combination of these criteria. The Search Results Page will be displayed as shown below.

Search Results Page

Up to 10 matching records will be displayed on one search results page. Click on the @ navigation buttons, or enter a specific page number and click GO, to navigate between results pages.

3. Click the Declaration Number hyperlink with Status as Pending. Item Page will be displayed.

Item Page

@ GCA Inspection Officer can click to process all the Declaration Items in one go.

@ GCA Inspection Officer can Click to process the selected Declaration Items.

4. Select the check box (es) corresponding to the HS code(s) to be reviewed and click .

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Add Items

Item Details page

Following are the field and button descriptions of the Item Inspection Details page.

Field/Button description Action/Input Required

Search Allows the user to specify the search criteria details.

Click or to show or hide the details.

Inspection Result Select the Status of the inspection as Approved or Rejected or Conditionally released from the drop-down list.

Further Action If the status selected is rejected the Further Action field will be populated.

Select the reason for rejection from the drop-down list.

Remarks Enter the free text relevant to the Items.

Note: For Rejected Status Remarks is a Mandatory field.

Field/Button description Action/Input Required

Click Save button to save the Item Details.

Click Cancel button to cancel the current action.

@ For more information, refer Common Icons and Buttons .

 Approved: When the response from GCA is "Approved", declaration will proceed to further customs processes for release.  Rejected: If the declaration is rejected and further actions are provided by GCA as re- export, auction or destroy, the customs inspector also has to choose same further action. @  Conditional Release: When the response from GCA is "Conditional Release", declaration will proceed to further customs processes for release and GCA officer advice the declarant with regards to the measures to be taken for meeting the requirements of the goods release.

5. Click Save button. Item Updated Success Screen will be displayed.

Item Updated Successfully

6. Click Next button to add the charges.

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Add Charges This functionality allows the user to add the charges for the inspected items.

Add Charges

7. Click to add the charges. The Charges Details page will be displayed.

Charges Details

Following are the field and button descriptions of the Charges Details page

Field/Button description Action/Input Required

Search Allows user to specify the search criteria details.

Click or to show or hide the details.

Charge Type Select the Charge Type from the drop-down list.

Unit Enter the Unit Values.

Total Amount Total amount will be displayed based on the unit value entered.

Remarks Enter the free text relevant to the charges.

Click Save button to save the Item Details.

Click Cancel button to cancel the current action.

8. Click . The success message will be displayed.

Success Message

9. Click . Confirmation window will be displayed.

Confirmation Window

10. Click to submit. Success message will be displayed.

Success Message

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Delete Charges

This functionality allows the user to delete the charges applied for the Item.

Delete Charges

a. Select the corresponding checkbox to be the deleted and click .

Delete Confirmation

b. Click to confirm the deletion. Delete Successful Message will be displayed.

Success Message