Minutes of the Rural Municipality of Mervin #499 Regular Council Meeting

MINUTES OF THE RURAL MUNICIPALITY OF MERVIN #499 REGULAR COUNCIL MEETING

DATE: April 8, 2008

PRESENT: Reeve Earl McKee, Councillors Bill Williamson(1), Keith Vallentgoed(2), Alex McDonald(3), Charles Bodnar(4), Wayne Mork(5), Colin Davidson(6) and Administrator L. Ryan Domotor

DELEGATIONS: 11:00 a.m. Tom Gehlen 1:00 p.m. Bill Turtle 3:00 p.m. Jonathon Grasby 4:00 p.m. Bob Knowlton, 3K Oil 4:30 p.m. Tom Brown, APAS 5:00 p.m. Becky Davis 5:30 p.m. Ferne Nielsen

CALL TO ORDER: Reeve McKee called the meeting to order at 10:00 a.m.

AGENDA: 116-08 WILLIAMSON: That the agenda be accepted for reference. CARRIED

MINUTES: 117-08 DAVIDSON: That the March 6th minutes be adopted as circulated and read. CARRIED

BUSINESS: Approach 118-08 BODNAR: That we acknowledge and approve permission granted by the Consents following: Alex McDonald – NE 24-50-22-W3, LSD 09 CARRIED

Municipal Road 119-08 McKEE: That we authorize the Administrator to sign the Municipal Resource Resource Program Road Program Project Funding Agreement for the construction of the road located North of Sections 19 to 23-50-21-W3, as discussed. Furthermore, that we advise Sask. Highways that we propose to change the original design due to the reduced funding available and that we would be prepared to hot mix the surface in the future, if there was similar funding available. CARRIED

Walkingstick 120-08 WILLIAMSON: That we approve of the proposed subdivision on Parcel B, Subdivision EVBS SE 35-53-20-W3, Lots 23 – 32, Block 7 in the Hamlet of Evergreen Bright Sand, as per the application from Municipal Affairs for Walkingstick Developments Ltd. Furthermore, that the subdivision approval be subject to the developer entering into a servicing agreement with the R.M. for widening the road, proper drainage, constructing a 3m walking trail and installing power. CARRIED

Councillor Williamson excused himself from the meeting at 12:10 p.m. PAGE 2 MINUTES FROM REGULAR COUNCIL MEETING OF APRIL 8, 2008

Turtle 121-08 MORK: That we approve of the proposed subdivision on the SE Subdivision SSVB of Section 06-53-18-W3 for proposed Parcels AF and LJ, in the Hamlet of Sunset View Beach, as per the application from Municipal Affairs for Bill Turtle. Furthermore, that the subdivision approval be granted based on proposed survey plan No. 1 and that he be required to enter into a servicing agreement to construct Starlight Lane to Recreational Street standard. Further, that he be required to install power and water, if the system is approved, as well as proper drainage. CARRIED

Dr. House 122-08 DAVIDSON: That the Administrator send a letter to all municipalities that Funding are members of the North Saskatchewan Municipal Health Holdings asking them if they would be interested in contributing towards purchasing or building another house in Turtleford to assist with the recruitment and retention of Physicians. CARRIED

Maintenance 123-08 McDONALD: That we hire Jonathon Grasby as our seasonal maintenance Man man and that his wage be set at $15.00 per hour. Furthermore, that he have a one year probationary period from his start date which shall be April 28th, 2008. CARRIED

Development 124-08 McDONALD: That the following development permits be acknowledged Permits as approved or rejected: R 5 Investments, Lot 7, Block 4, SAND – move in cabin APPROVED Joel Holmes, Lots 3 & 4, Block 3, EAST – detached garage APPROVED Wally Lewis, Lots 13, Block 1, ASPN – addition & add basement APPROVED Russ Black, Lot 19, Block 1, HSBY – new garage & sleeping loft with Washroom APPROVED Conditions: Approval of bedrooms and washroom above the garage are granted on the condition that the loft does not contain any kitchen facilities. John Mulder, SW 25-53-19-W3 – addition of deck APPROVED Jason Winterholt, Lot 13, Block 4, SAND – new cabin APPROVED R 5 Investments, Lot 13, Block 7, SAND – move in new RTM APPROVED David Norris, Lot 3, Block 4, SAND – new cabin APPROVED Lloydminster Co-op, Pcl. F, NW 6-51-20-W3 – propane tank storage and office trailer APPROVED David Smith, Lot 16, Block 2, SUNY – move in cabin APPROVED R. Darrel Oracheski, Lot 1, Block 5, SSVB – new garage with washroom APPROVED Allan Dillabaugh, Lot 15, Block 1, ASPN – add basement APPROVED Leigh Redding, Lot 4, Block 2, EVTL – new garage & sleeping loft with Washroom APPROVED Conditions: Approval of bedrooms and washroom above the garage are granted on the condition that the loft does not contain any kitchen facilities. Mike Fey, Pt. NW-20-51-20-W3 – new shed APPROVED CARRIED PAGE 3 MINUTES FROM REGULAR COUNCIL MEETING OF APRIL 8, 2008

Development 125-08 BODNAR: That Councillors Mork, McDonald and Vallentgoed, Workshop as the Administrator attend the Dealing with Development workshop which will be held on April 11th in Turtleford. CARRIED

Hamlet 126-08 DAVIDSON: That Council accept the minutes from the Hamlet of Minutes Livelong Annual General Meeting dated March 2, 2008. CARRIED

Councillor Williamson returned to the meeting at 5:00 p.m.

NSRMHH 127-08 McDONALD: That the Administrator send a letter to the North Saskatchewan Admin. River Municipal Health Holdings (NSRMHH) advising that the R.M. of Mervin is interested in hosting the Administration portion of the NSRMHH. Furthermore, that the proposal be based on the Administration only and that they be advised to contract out the recruitment for physicians portion of the job. CARRIED

Joint Storage 128-08 BODNAR: That we form a joint committee with the R.M. of Frenchman Facility Butte No. 501 to investigate the purchase of a storage facility for fly ash and cement. Furthermore, that the committee members be Reeve McKee and Councillor McDonald and that they be authorized to spend up to $140,000.00 for the total purchase of the land, subdividing costs and construction of a building approximately 60’ X 120’, with the amount to be shared equally between the two Municipalities. CARRIED

SARM 129-08 WILLIAMSON: That we request SARM to try to settle our claim with Request respect to the liability claim involving Debbie MacNab and that they offer her $250.00. CARRIED

Fuel 130-08 McKEE: That we accept the fuel tender from the Co-op at $1.129 Tender cents/litre for Diesel and $1.099 cents/litre for unleaded fuel, G.S.T. not included for 2008 and that the tender be split between the Turtleford and Mervin Co-ops. CARRIED

RMAA 131-08 McKEE: That the Administrator attend the Rural Municipal Administrators Convention Association Convention in Regina from May 12th to 15th. Furthermore, that our next regular Council Meeting date be set for May 7th at 9:00 a.m. in the Council Chambers at the Municipal office in Turtleford. CARRIED

NWMAA 132-08 MORK: That Councillor Vallentgoed attend the North West Mutual Aid Area Meeting on April 21st in Turtleford. CARRIED

Waterworks & 133-08 McDONALD: That we adopt the proposed Waterworks Rate Policy and Investment Strategy Capital Investment Strategy for the Organized Hamlet of Sunset View Beach, as presented and attached. CARRIED PAGE 4 MINUTES FROM REGULAR COUNCIL MEETING OF APRIL 8, 2008

Tender 134-08 MORK: That we authorize the Administrator to tender the lots at Spruce Lots at Lake that are available to be sold. CARRIED Spruce Lake

Audited Financial 135-08 WILLIAMSON: That we approve the audited financial statement for 2007 Statement as circulated and discussed and that the Administrator and Reeve be authorized to sign the letter of representation, the letter of engagement and management’s responsibility for financial reporting from our Auditor, Menssa Baert Cameron. CARRIED

Transfer Site 136-08 DAVIDSON: That we raise the transfer site contract from $13.00 per hour to Contract $15.00 per hour, as discussed. CARRIED

Transfer Site 137-08 VALLENTGOED: That we change the hours of operation for the transfer Hours site to be open on Saturdays from 9:00 a.m. to 3:00 p.m. and Sundays from 9:00 a.m. to 5:00 p.m. and that opening hours on Wednesdays remain the same. CARRIED

BSRP 138-08 DAVIDSON: That we acknowledge the minutes of the Bright Sand Regional Minutes Park meeting held on March 24th, 2008. CARRIED

Livelong & 139-08 DAVIDSON: That we approve the request from the Hamlet Board of Spruce Lake Special Livelong to have a Special Levy in the Hamlet of 17.50 mills for 2008. Levy Request Furthermore, that we also approve the request from the Hamlet Board of Spruce Lake to have a Special Levy in the Hamlet of 30 mills for 2008. CARRIED

Livelong Water 140-08 DAVIDSON: That we write off the amount of $275.00 in outstanding water Bills bills for Lot 17, Block 2, Plan AF4248 and $50.00 for Lot 6, Block 3, Plan BK4845. CARRIED.

R.V. of KMB 141-08 McKEE: That we accept the proposal from the Resort Village of Kivimaa- Proposal for Moonlight Bay dated March 24th, 2008 for fees for Fire, Lagoon and Road Fire, Lagoon and Road Maintenance. Furthermore, that the R.M. of Mervin sign a one year Maint. agreement for the use of the lagoon and fire and that the we contribute the difference between their proposed $3,600 and the amount of $7,239 towards the operation of the Turtleford Fire Department. CARRIED

SEARS 142-08 McDONALD: That we accept the resignation from Patricia Pickering for Resignation her position as Sears sales agent effective April 25th, 2008, with regret. CARRIED

NWHOM 143-08 McDONALD: That we agree to the proposed membership fee with respect to the North West Heavy Oil Municipalities subcommittee in the amount of $1,000 per year plus 1% of any Road to Resource Grant that the Municipality may receive. CARRIED PAGE 5 MINUTES FROM REGULAR COUNCIL MEETING OF APRIL 8, 2008

Service 144-08 WILLIAMSON: That we purchase a 2003 GMC ¾ ton truck extended cab Truck Purchase from Surreal Motors in the amount of $14,747.25, taxes included, as discussed. CARRIED

Emergent Liquid 145-08 McDONALD: That we send a letter to Sask. Ag and Food requesting that Strychnine Registration our R.M. be designated for the use of 2% liquid strychnine for the emergency control of Richardson Ground Squirrels. CARRIED

Jim Crystal 146-08 DAVIDSON: That we will sell Jim Crystal 1,000 yards of gravel for $6.00 Request per cubic yard on the condition that he loads it from our pit and stockpiles it in his own. CARRIED

Water Operator 147-08 BODNAR: That we acknowledge the March water operator logs for the Logs Hamlets of Livelong and Spruce Lake as well as the February water operator log for Sunset View Beach. CARRIED

Turtleford Fire 148-08 McKEE: That we acknowledge the March 3rd, 2008 minutes of the Turtleford Assoc. Minutes and R.M. of Mervin Fire Association. CARRIED

Casual Maint. 149-08 MORK: That we offer Jacques Gourde a position as casual – seasonal Employee maintenance employee and that his wage be set at $17.00 per hour. Further, that his employment be reviewed on a month by month basis. CARRIED

Zoning Bylaw 150-08 DAVIDSON: That Bylaw No. 2008-02 being a bylaw to amend the R.M. of Amendment Mervin’s Zoning Bylaw No. 94-4, be given second reading. CARRIED

151-08 BODNAR: That Bylaw No. 2008-02 being a bylaw to amend the R.M. of Mervin’s Zoning Bylaw No. 94-4, be given third reading, approved, signed and sealed. CARRIED

Tractor Tender 152-08 McDONALD: That we tender the sale of our Case 1070 tractor for our May Council Meeting and that all tenders be submitted by May 6th, 2008. CARRIED

Reeve McKEE declared a pecuniary interest and left the board room at 10:50 p.m.

McKee 153-08 WILLIAMSON: That Council accept the revised plan of proposed Subdivision subdivision from Tri-City Surveys dated April 8th, 2008. CARRIED

Reeve McKee returned to the board room at 10:56 p.m. PAGE 6 MINUTES FROM REGULAR COUNCIL MEETING OF APRIL 8, 2008

Correspondence 154-08 VALLENTGOED: That the list correspondence as attached, be acknowledged and filed. CARRIED

FINANCES: Receipts & 155-08 McDONALD: That the statement of receipts and payments for March be Payments approved as circulated and read. CARRIED

Account 156-08 WILLIAMSON: That the accounts payable list being chq. #5030 to Payable chq. #5120 in the amount of $123,281.10 be approved and paid. CARRIED

ADJOURN: 157-08 VALLENTGOED: That the meeting be adjourned. 11:35 p.m. CARRIED

...... Administrator Reeve