Governance Structure for District Sport in Queensland 2

DOUGLAS DISTRICT PRIMARY SCHOOL SPORT

HANDBOOK 2014

Incorporating Alexandra Bay SS, Daintree SS, Julatten SS, Miallo SS, Mossman SS, Port Douglas SS, St Augustine’s School, Wonga Beach SS Douglas District Primary School Sport

Table of Contents

Affiliated Schools …………………………………………………………………………………..2

Governance Structure for District Sport in Queensland…………………………..2

Roles and Responsibilities of the Douglas District Sporting Committee…..3

Finance……………………………………………………………………………………………………3

District Selection Trials for Regional Championships……………………………….4

The Role of the Convenor For a District Event………………………………………..5

The Role of the Convenor Responsible for a Regional Team…………………..6

Douglas District Sports Calendar …………………………………………………………...7

Appendices…………………………………………………………………………………………….8

Appendix A – Parent letter to obtain data on interest level of students for Regional Selection Appendix B – Permission letter to attend a Douglas District Sporting Trial Appendix C – Permission letter to attend a Douglas District Sporting Event for participation 1

Douglas District Primary School Sport

The following schools are affiliated with Queensland School Sport in the Douglas District: - Port Douglas State School

- Mossman State School

- Julatten Sate School

- Miallo State School

- Wonga Beach State School

- Daintree State School

- Alexandra Bay State School

- St. Augustine’s State School

Each School is entitled to have as Committee members, two delegates from each affiliated school in the district. These delegates must be:

a) The Principal or his/her written nominee; and

b) The school’s sports co-ordinator.

The committee shall operate through an Executive which will be elected by and from the voting members at the Annual General Meeting and will consist of:

a) Chairperson, who must be ‘a principal or classified officer’;

b) Secretary; and

c) Treasurer (Currently the Port Douglas State School houses the Cost Centre for Douglas District Sport)

As outlined in the Queensland School Sport Model Governance Structure for District Sport: Membership 4.2 and 4.4 Page 4. http://www.learningplace.com.au/uploads/documents/store/doc_788_2859_District_Mod el_Governance_Structure.pdf

2 Roles and Responsibilities of the Douglas District Primary School Sport Committee

1 Douglas District Sports Meetings

Term Week Meeting Description

1 3 Wednesday February 18 General

2 3 Wednesday May 6 AGM

3 3 Wednesday July 29 General

4 3 Wednesday October 21 General

Minutes must be recorded by the secretary and forwarded to the Principal of each district school. A paper copy of the minutes must be kept in a Binder and be tabled at each meeting.

The first meeting of any given year is to be held in week 3 of term 1. Venue, date and time TBD. At this meeting the following items must be addressed:

- Nominate dates and times for the four meetings for the year. Ideally, one meeting to be held in week 3 of each term

- The AGM will be set for week 3 in Term 2. The form found by following the link below must be returned to Peninsula School Sport. http://www.pensport.eq.edu.au/districts.htm

One week’s notice is required if extra meetings are necessary. This must be In writing and emailed to all principals, committee members and persons who attend regularly.

Finance

Set district affiliation fee. Treasurer to assist Port Douglas State School’s Financial officer by providing the total enrolment figure for each school, so invoices can be issued. The treasurer must forward an annual financial 3 statement to the Regional School Sport Board with in one month of the AGC. If a treasurer is no longer in residence, the president or secretary will be responsible for this.

The Douglas District Sporting Committee will fund one TRS day per sport to cover replacing a staff member on a school day or to pay a teacher for attending a regional event on a weekend or if part time, a non-working day.

District Selection Trials for Regional Championships

Add chosen sporting events for that year to the Douglas District Calendar. In the Douglas District, Cross Country, Track and Field Sports and Swimming are annual events on this calendar. For these sports, all training and events will be done in school hours.

Trials for Netball, AFL and Rugby League will be held in term 1 on Friday February 27.

All schools must be informed of Regional Trials that will be attended in the given year. Students wishing to participate in any sport, must be issued with Appendix A. This form must be completed and returned to the appropriate Principal. These forms will be signed at the Principal’s discretion. Students are required to consistently demonstrate a commitment to the School’s Code of Behaviour, learning expectations and regular attendance. To be an appropriate candidate to represent the Douglas District, students must have demonstrated exemplary sportsmanship leading up to the event they have been nominated for.

It will be the responsibility of the school to organise for individuals to attend selection trials if a district trial is not being held.

Name a convenor for each sport and ensure contact details have been 4 recorded. If positions are not filled by those in attendance, advertise within the cluster for the required convenors.

For sports other than cross-country, track and field events and swimming, individual convenors must determine the process for selection, the location, date and time of the selection trial. If a team cannot be fielded for a particular sport, the convenor may select individual students who demonstrate considerable talent to ensure a positive experience at the next level. It will be the responsibility of the convenor to organise for these students to attend by gaining permission from the Regional Event Convenor.

Any training arrangements will be made by the convenor who will be responsible for disseminating this information to district schools, parents and students within an appropriate time frame. [Permission Letter – Appendix B]

The Role of the Convenor for a District Event

Organise the required venue for the trial.

Address costing if necessary.

Complete a CARA [Curriculum Activity Risk Assessment] five weeks prior to the event date. https://oslp.eq.edu.au/OSLP/Curriculum/ListCARARiskAssessments.aspx

Complete Variation to School Routine five weeks prior to the event date. https://oslp.eq.edu.au/oslp.mvc/v2sr/excursion

Disseminate information, permission and medical forms to district principals, relevant staff and students.

Make provisions for sun protection and hydration. 5

The Role of the Convenor Responsible for a Regional Team

Consider transport options i.e. Bus or Private. Make the appropriate arrangements.

Complete Variation to School Routine five weeks prior to the event date. https://oslp.eq.edu.au/oslp.mvc/v2sr/excursion

Disseminate the three Peninsula Forms. http://www.pensport.eq.edu.au/Students.htm

Provide District Principals with details of the event and a list of students participating. Make arrangements to have Peninsula forms signed and returned to the student. Note: The student must have these forms filled out correctly and have them at the event to hand to the convenor. If not the student will not be eligible to compete.

Collect Douglas District uniforms, currently housed at Mossman State School. Contact Laura Gray at [email protected] to make arrangements for collection.

Ensure all uniforms are returned on the day of the event and organise laundering. Uniforms must be returned to the Mossman State School. 6 Douglas District Sports Calendar

http://www.pensport.eq.edu.au/calendars.htm

DOUGLAS DISTRICT Sport By Nomination Term 1 Term 3

Selection Trial Term 2 Term 4

Sporting Venue Date Contact Person/Email Event AFL Port Douglas 27/02/15 Laura Gray Sporting [email protected] Complex Basketball Club Selection By nomination Cricket Club Selection Rick Weimer Cross-country Port Douglas Deanne Hoye [email protected] Surf Club Golf By nomination Hockey By nomination Netball 27/02/15 Michelle Teasdale [email protected] Rugby League 27/02/15 Bronwyn Caltibiano [email protected] Rugby Union 24/04/15 Soccer 24/04/15 Michelle Teasdale [email protected] Tennis Possible trial Tennis Club Track and Field Mossman High Laura Gray [email protected] Aquathon Deanne Hoye [email protected]

7 Appendices

Appendix A – Parent letter to obtain data on interest level of students for Regional Selection

Appendix B – Permission letter to attend a Douglas District Sporting Trial

Appendix C – Permission letter to attend a Douglas District Sporting Event for participation

8 Douglas School Sport

Incorporating Alexandra Bay SS, Daintree SS, Julatten SS, Miallo SS, Mossman SS, Port Douglas SS, St Augustine School, Wonga Beach SS Phone 40843222

INSERT DATE

Dear Parent/Guardian

RE: Regional Sports - Peninsula

Each year students 12 years and under (Generally Year 4-7) have the opportunity to be selected and represent their region in a variety of school sports.

Please indicate from the list below which sport(s) your child may be interested in participating in.

Please consider:

 Your child’s ability in the selected sports. These are District and Regional Trials where the skill level is reasonably high.  Travel and supervision will be the responsibility of the parents for some sports.  Attendance record and Student behaviour will be considered before permission to participate is given from the school. Once the information is received INSERT NAME (HPE Teacher) will send home information about each sport as the trial approaches.

Sincerely

INSERT NAME INSERT NAME

HPE Teacher Principal

Appendix A Page 1 of 2 Regional Sports - Peninsula

Please return to Office ASAP (for INSERT NAME)

Student Name: ______Year Level: ______DOB:___/___/______Gender: M / F

Please tick the sports you would like to receive information about for District and Regional Trials

o AFL – March o Baseball (12yrs only) – June

o Basketball – April o Cricket (Boys) – September

o Cross-Country – May o Football (Girls and Boys) – May

o Hockey (Girls and Boys) – April o Netball – March

o Rugby League – April o Rugby Union – July

o Softball (Girls) – July o Swimming – February

o Tennis – June o Touch (Boys and Girls) – June

o Track and Field - August All dates indicated are subject to change without notice

Appendix A Page 2 of 2 Douglas School Sport

Incorporating Alexandra Bay SS, Daintree SS, Julatten SS, Miallo SS, Mossman SS, Port Douglas SS, St Augustine School, Wonga Beach SS Phone 40843222 Douglas District School Sport Selection Trial This selection trial will be held out of school hours Convenor’s Contact Details Sport: Name: Date: School Phone: Time: Mobile: Venue: Email: Requirements: If selected, your child will be required to attend the following training sessions Dates: Commencing: Finishing Venue: NOTE: All participants must be accompanied by a responsible adult [PLEASE RETAIN THE ABOVE FOR YOUR INFORMATION] Permission to Attend a Douglas District Selection Trial Date of Distribution://14

I ______, give my child ______permission to attend the selection trial for the sport of ______.

Medical Information Medical Condition Further Information/Instructions Allergy (eg Bee Stings) Yes/No

Breathing Disorder Yes/No (Particularly Asthma) Epilepsy Yes/No (Whether mild or severe) Fainting/Dizzy Spells Yes/No

Diabetes(Hyper/Hype) Yes/No

Other Conditions: Yes/No

Parent/Guardian’s Name: ______[PRINT]

Parent/Guardian’s Signature: ______Date:______DATE OF DISTRIBUTION: //14 Appendix B Page 1 of 1 Douglas School Sport

Incorporating Alexandra Bay SS, Daintree SS, Julatten SS, Miallo SS, Mossman SS, Port Douglas SS, St Augustine School, Wonga Beach SS Phone 40843222 Douglas District School Sport For Participation Sport: Date: Time: Venue: Requirements: [PLEASE RETAIN THE ABOVE FOR YOUR INFORMATION] Permission to attend a Douglas Cluster Sporting Event

I ______, give my child ______permission to travel by bus to attend the Douglas Cluster sporting event on //14 at the stated venue.

Medical Information Medical Condition Further Information/Instructions Allergy (eg Bee Stings) Yes/No

Breathing Disorder Yes/No (Particularly Asthma) Epilepsy Yes/No (Whether mild or severe) Fainting/Dizzy Spells Yes/No

Diabetes(Hyper/Hype) Yes/No

Other Conditions: Yes/No

Parent/Guardian’s Name: ______[PRINT]

Parent/Guardian’s Signature: ______

Date:______

DATE OF DISTRIBUTION: //14

Appendix C Page 1 of 1