Kirkland Central Owners Association

MINUTES KIRKLAND CENTRAL OWNERS ASSOCIATION JULY 15, 2013

Date and Time: Pursuant to Article 3 Section 3.7 of the Kirkland Central Association, a regular session of the Board was held on July 15, 2013 at 6:30p.m. at the Kirkland Central Lobby, 211 Kirkland Avenue, Kirkland, WA 98033

Officers: The President Greg Peszek opened the meeting at 6:30p.m. Amy Hsieh Secretary was present to record the meeting.

Quorum: The following Board Members were present: Greg Peszek – President Marna Hanneman – Vice President Michelle Carper – Treasurer Amy Hsieh – Secretary Bill Anspach – Member-at-Large Stan Hill – Member-at-Large Sally Barkley – Facility Manager Suhrco Residential Properties, LLC: Jean Norberg

Absent: Maria Casal – Member-At-Large

Call to Order: The meeting was called to order at 6:30p.m.

President’s Report: No report.

Vice President’s Report: No report.

Treasurer’s Report:  $6,000 in approved refurbishing costs outside of normal operating expenses  Delinquencies are about the same, some will be written off by the next HOA meeting  Treasurer and President need to sign audit representation and 2012 tax return  Signature card updates (President, Treasurer, and Secretary) still in process o Marna Hanneman made a motion to approve the May treasurer’s report. Seconded by Amy Hsieh. Motion passed. Secretary’s Report: o May meeting minutes have been posted to the Kirkland Central website o Bill Anspach made a motion to approve the May meeting minutes. Seconded by Marna Hanneman. Motion passed.

Facility Manager’s Report:  Regular quarterly services were performed  New surveillance cameras and larger screens installed  Leak in P1 garage from washing machine in unit above o Keep keys on file with Sally or provide her contact information for a contact person close by . Sally to send letter to residents for whom she does not have a spare key or contact person info o 2 board members have a copy of the office key in case of emergency

Property Manager’s Report  High risk plumbing still on hold  Drafted letter for homeowners insurance requirements o Jean to change contact info to Michelle Starner (HUB) o Board to consider increasing association deductible at next renewal  Updated alterations application o Per day construction fee for alterations offsets the costs of wear and tear o Jean to provide information on what other associations are doing regarding construction fee policy

Unfinished Business:  Refurbishing Committee Status o In process, some items have been completed o Furniture is on order o Some items, such as tile are in backorder o Approximate completion date in August o When elevator lobby floor tile installation is underway, each floor’s elevator bank will be closed for 2 days o Sally to add note on next building flyer regarding patience during the refurbishing process o Sally to notify commercial space of closed walkway to garage when painting is in process o Board has authorized the refurbishing committee to repurpose existing lobby furniture o Mailboxes . Current boxes are 5x6 . Last estimate received for installing larger boxes was $10,000 . Stan to send email to board when Metropolitan provides bid in writing . Stan to check on if the proposed size of new boxes is in violation of USPS requirements  Pet Policy o Jean to update item l. to Aug 31 . Marna Hanneman made a motion to approve Pet Policy pending update. Seconded by Michelle Carper. Motion passed.  Rental checklist has been provided to Sally for use o Jean to email rental checklist to board  Metropolitan has not responded to bid request for garage fencing o Sally to follow up with Metropolitan before next HOA meeting

New Business:  Reserve study o J2 reserve study for remodeling interior indicates a significant deficit of funds but there are concerns this is not accurate o A complete reserve study is required every 3rd year, with updated occurring annually; this year requires update only o J2 has quoted $1075 to update reserve study o Trinity ERD is recommended through Metropolitan and have quoted $4000 for a complete study o Reserve study process takes 6-8 weeks to perform o Need reserve study to be done end of summer/early fall in order to include in budgeting process o Reserve study does not need to wait on completion of Refurbishing project o Jean to review ERD bid to determine if it is a complete study or update only; provide recommendation for e-vote by board  Elevator cameras o Funds would come from reserves o Should we consider installing them before or after the refurbishment is complete? No, construction is minimal and can be done at any time. o No need to install the cameras now as there are enough already on the entrances and exits. Will postpone and re-evaluate the bid at a later time if necessary  Summer get-together o Moved up to 6:00pm to accommodate those who would like to arrive earlier o Stan has graciously volunteered his grill. o Feel free to bring an item to share if you like.  High risk water components tabled until next meeting Owner Forum:  2nd floor patio lawn is drying up due to sprinkler issues. Sally is working with Condo Commercial to repair.  Unit doors have been propped open to let in the cool air from the hallways. This causes issues with the building HVAC and if you notice your neighbors leaving their unit doors open please notify Sally of the time and door location that was propped.  Some residents are complaining that smoke from other residents on their decks is being drawn in to their units. Balconies and decks are limited common elements and can be regulated by the HOA. Jean will follow up to determine what, if any, next steps could be.

Adjourn: There being no further business, a motion was made, seconded and unanimously approved to adjourn the meeting.

Amy Hsieh, Scribe Greg Peszek, President

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