An special meeting of the Board of Directors for Nashoba Youth Football and Cheer, Inc., a Massachusetts corporation (the “Company”), was held at 7:02 pm on October 3, 2013 at NRHS Cafeteria, 12 Green Road, Bolton, Massachusetts.
Attendance for Board members was taken, with the results as follows:
Title Name Present for Meeting (Yes/No) President James Childs Yes Treasurer Lynn White No Secretary Sheila Milioto Yes Director of Football Dan Keough Yes Director of Cheer Kathy Elliott Yes League Representative Mark Hennigan Yes Concessions Manager Bruce Slater Yes Apparel Manager Janet Kelly Yes Asst. Apparel Director Amy Sokolowski Yes Webmaster Michael Thornton No Director of Scholastics Susan McGillicuddy Yes Equipment Manager Annamarie DaSilva Yes
Additional individuals in attendance: Frank Chiodo, Christine Monahan, Amy Keough, Sheila Drugotch and Mark Romasco
Super Bowl – November 3 rd : Jim Childs - There will be 5 games/10 teams participating. - Field reserved – Kathy and Jim to meet with Tania Rich next week to see if the field charges can be reduced. - Rick Hill from Lunenburg (2012 Super Bowl site) was contacted for ideas. Kathy to set up a time for Amy Keough, Kathy and Jim to sit down to go over what worked and did not work. - Super Bowl Shirts: Amy Sokolowski Super Bowl T-Shirts to be done by Marlboro T-Shirt Printing. Shirts to be in light gray with Central Mass Super Bowl 2013 in red, white & blue on front and 2 Football helmets crashing on the back with all teams participating listed on black. T-shirt cost with 2 sides printed including set-up to be around $8/shirt, shirts will sell for $14 with a donation jar at the table for parents to deposit the change if they so choose. Approximately 120 shirts in various sizes to be purchased. - Volunteers needed for chains, ticket sales, concessions, set-up/clean-up, announcers, score board, etc. Jim to send an email out to all members re: volunteering. - Tickets to be $5 adults and $3 children. All coaches who are on a Certified Team Roster to be given wrist band and gets in free any coach not on roster needs to pay. All paying individuals to receive a hand stamp. Jim to get rosters so we have the names at the gates. - Concessions: Amy is coming up with a menu and will get an idea once the meeting with Rick Hill is set-up. Page 1 of 3 - 50/50 raffles will be done at each game with ticket pulled at half time.
Past Due Payments and Hardship Waivers: Jim Childs Current hardship waiver form only asks for a brief explanation section as to why the hardship waiver is being requested. Need to revise form for next year to include a section for financial information. Need to revise NYFC Bylaws to include the policy with regards to hardship waivers. As Frank noted, “Every person granted a waiver ends up taking equipment purchases and additional items away from all players in the league.” Current Hardship Waivers Requested: 1. Dona Soto: Received $100 at 10/3/13 meeting for raffles. After discussion and past correspondence with her back in July, August and September a motion was made. Motion: AS Seconded SMc Balance of $175 needs to be paid 10/12/13 or the player will be removed from roster Motion Passed
2. Karina Sheerin: Paid $100 raffle. Currently has 3 girls’ in cheering. Per discussion between Kathy and Dino, Dino offered to waiver one registration fee and the family is to pay for the other 2 girls. After discussion a motion was made. Motion: SMc – Seconded AD Allow 1 registration & late fee to be waived with the balance of $350 to be paid by 10/12/13 or all children will be removed from the cheer roster. Motion Passed
3. Julie Sennott: Paid $100 raffle. Per Julie the 2010 season her son was out for the season due to appendicitis. Nothing in writing was received and she wants to use the $135 registration fee from 2010 to be applied to 2013 registration. Dino advised her that was fine and Jim asked her to pay the additional $15 because the 2013 registration is now $150 and make a donation. Jim passed in 2 checks during this meeting. One for the $15 increase in registration and $50 as a donation to the league. After discussion a motion was made. Motion: SMc Seconded JK Balance of $110 needs to be paid by 10/12/13 or the player will be removed from roster Motion Passed
End of the Season Banquet: Sheila Drugotch Banquet numbers: Assuming 219 adults and 153 children - T-Shirts: 192 @ $11 = $2,112 - Menu: salad, bread/butter, Ziti w/meatballs, chicken piccata, roasted potato, chocolate cake, coffee Maynard Elks Riverview in Hudson Meal Price: A- $20.50 & C - $10.50 A - $24.60 & C - $11.70 Estimated Meal Cost: $6,057.75 $7,177.50 Bartender $150 $100 ($500 in bar sales made charge free) Hall Rental $200 Included in price of catering T-Shirts $2,112 $2,112 Miscellaneous $ 400 $ 400 Location Total Only: $8,919.75 $9,789.50 Estimated Income from ticket sales: $6,300 Total 219 @ $20/ticket $4,380 192 Players @ $10/ticket $1,920 Page 2 of 3 Estimated Cost to NYFC: Elks - $2,620 Riverview - $3,490 (difference $870)
- Ticket prices: $20.00 adult and $10 children. If tickets are setup to be purchased online at NYFC Store the cost will be an additional $3 per order. Team mom could sell tickets to their team families Banquet Raffle Basket Idea: - Each team would prepare a theme basket for the banquet. Team mom would be in charge of contacting the parents and obtain either donated items or funds to purchase items for the basket.
Motion: KE – Seconded SM 2013 Banquet to be held at the Maynard Elks unless Riverview in Hudson matches price by Friday at 5PM. If match is made banquet to be at Riverview in Hudson Motion Passed
There being no further business to come before the Board, a motion to close the meeting was made (MH – seconded SM) and approved unanimously. Meeting adjourned at 8:48pm.
Respectfully Submitted,
Sheila Milioto Secretary
Page 3 of 3