11Th Newberg Youth Lacrosse Board Meeting

11th Newberg Youth Lacrosse Board Meeting June 16, 2016 Opening Remarks: 6:20 Board Attendees:  Fred Osborn  Kara Rayburn  Mark Martin  Jeremy Hayden  Terry Paskett  Brian Wood  Brian Kirschner  Kim Duey Other Attendees:  Mike Sehrage  Dustin Sluman  Gerod Rayburn  Sigi Causey  Paul Mendonsa  Kristin Mendonsa

Meeting called to order 6:20

a. Approval of the minutes of the meeting on February will be delayed to next meeting. a. Wrong notes sent out after last meeting. b. Calendar check

a. Possible summer camp but nothing planned at this point

b. Outside camps

b.i. All outside camps should be shared with the board so they can be distributed to all players. Should be placed on the website

b.i.1. Jeremy will collect from input and place on the site.

b.ii. True Lacrosse- Only want to come out during the moratorium period, so we are unable to make it happen

c. Parent Feedback

a. No emails received from parents other than the note about a lost camera. It was returned.

b. Sigi mentioned that there is a lot of requests for outside camps. c. Dustin asked to received emails and have gotten nothing.

c.i. It has to do with how the child was registered. It needs to be fixed by combining profiles on the backend.

c.ii. In the registration you can put a comma to add more. Jeremy will send a note to the web provider to get it fixed.

d. Dustin mentioned that we had only one fundraiser. It seems other teams have more fundraisers to have more parts to the uniform (like providing shorts). This shows pride in the program to have all the kids matching. Perhaps coaches too.

d.i. This would mean to do more fundraiser. We raised $500 this year. We need a fundraising person.

d.ii. Are there limitations or rules? Football does A LOT of fundraising. Newberg is up and coming but we need funds to continue the program.

d.iii. Next year we are looking to get new 5/6 and 7/8 boys’ jerseys.

d.iii.1. We would look at shorts that get turned back in.

d.iv. We work to keep the costs down, which means that we look to not tack on costs.

d.v. Possible to get sponsorship. Rotary, Kiwanis etc. and we can put their logo on the shorts. Or Nike gives grants.

d.v.1. Sigi will find out about the Nike grant.

e. Salem Keizer program is a mess. Showed up late for 5/6 boys and wrong field. No showed to 3 / 4 boys game last year, and 3 / 4 south boys was too rough.

f. Question about our refs and their quality of work. 3 / 4 refs were good. 5 / 6 had a few times were there was only one ref.

f.i. Next year Mark is going to have a new procedure where the refs have to sign off at the end of the game. d. Nominations for President, Secretary, Social Media, Fundraising, Registrar, Web, Apparel

a. Two received before meeting

a.i. Brian Kirschner nominated for President

a.ii. Kristin Mendonsa nominated for Vice President

a.iii. Sigi Causey nominated for Secretary a.iv. Jamie Stewart nominated for equipment manager

a.v. Dustin Sluman nominated for Social Media

a.vi. Paul Mendonsa nominated for Apparel

a.vi.1. Motion to approved, seconded, and approved.

b. Jeremy described the roles

b.i. Apparel- someone dedicated to making sure the logo is correct, and the process is correct. Beginning of season is most of the work.

b.ii. Social Media- Help with messaging, Facebook messages, etc.

b.iii. President- agendas, relaying information, sending out message, running the meetings, deals with parent issues, vendor filtering. Cannot be a coach too and be on the board. e. Continuing Business

a. Changes for 2017 Rules- none confirmed

a.i. Rules books have not come out yet

a.ii. Age limits might come into play for single grade for boys

a.iii. Testing for girls helmets a possibility f. New Business

a. Voting

a.i. President approved Brian K

a.ii. Vice President approved Kristin M

a.iii. Secretary approved Sigi C

a.iii.1. All members must complete a background check and final approval dependent on passing

a.iv. Other positions are for a year. Positions start in July 1, 2016. g. Cases and Issues- Mark M.

a.i. Thanked the advisory board and coaches. Very few issues

a.ii. Thanks to Jeremy for communication a.iii. Coaches not good on injury reporting, and uniform returns

a.iv. Officials system will change for paying and accountability

Meeting called: 7:31

Next scheduled meeting tentative for early October.