Anthony Helsby l Secretary ERINA ARCHERY CLUB INC. P.O. Box 3640 l Erina l NSW l 2250 02 4329 6008 l 0413 011 903 [email protected]
Notice of Annual General Meeting
Please be advised that on the 5th day of August 2017 that Erina Archery Club Inc. will hold its Annual General Meeting at the range. All members are invited to attend and encouraged to participate. The meeting will commence following an Extraordinary General Meeting being held at 10am which has previously been notified to all members.
PLEASE NOTE: Any member who arrives after 10am will not be permitted to participate in the Annual General Meeting.
Included in the agenda will be the election of the committee of management for the ensuing year. Please find enclosed nomination and appointment of proxy forms.
Nomination forms must be returned to the Returning Officer c/o The secretary by hand or by post to: EAC P.O. Box 3640, ERINA NSW, 2250 by 12:00 on Saturday July 29 or signed and scanned copies via e-mail: [email protected] no later than 17:00 on Monday July 31 2017. (originals must be provided on the morning of the AGM)
Each member may nominate up to three persons for election as Committee of Management.
Yours sincerely,
Anthony Helsby Secretary Erina Archery Club Inc.
Erina Archery Club Inc Range lIlya Avenue, Erina NSW http://www.erinaarcheryclub.com.au/
Page 1 of 5 I ______(full names) being a financial member of Erina Archery Club
hereby appoint (strike out if not required)______(full name of proxy)
OR
The Chairperson (strike out if not required)
Also being a financial member of Erina Archery Club as my proxy to vote on behalf of me at the Annual General Meeting of Erina Archery Club
On Saturday August 5, 2017 and at any adjournment of that meeting
______(No. 1 signature of member appointing proxy) (date)
______(No. 2 signature of member appointment proxy or Chair Person) (date)
Erina Archery Club Inc Range l Ilya Avenue, Erina NSW www.erinaarcheryclub.com.au
Page 2 of 5 NOMINATION for COMMITTEE OF MANAGEMENT (2017 - 2018)
I ______being a financial member of Erina Archery Club Inc, (Please print name of nominator)
Here with nominate being a financial member of Erina Archery Club Inc. (Please print name of nominee )
For the position of
(Please print position on committee)
Seconded by (Please Print) (Signature of Seconder)
/ /2017 (Date)
To be decided upon at the Annual General Meeting of the Club, to take place on the 5th day of August 2017 at 10am sharp. Venue: Range, Ilya Avenue Erina.
(Signature of Nominator) (Signature of Nominee)
(Date) (Date)
NOTE : Printed nomination forms must be received by the Returning Officer of the Club no later than12:00 on Saturday July 29, 2017. Scanned and emailed copies can be sent to the secretary up until 17:00 on Monday July 31, 2017 (hard copies must be provided on the morning of the AGM)
Please ask the Secretary for additional Forms (if required).
Erina Archery Club Inc Range l Ilya Avenue, Erina NSW www.erinaarcheryclub.com.au
Page 3 of 5 COMMITTEE OF MANAGEMENT MEMBER RESPONSABILITIES
To assist with the administration of the club and provision of member services specific responsibilities for functional areas of the club are delegated to members of the committee of management. Any member who wishes to raise an issue relating to some aspect of the club should initially contact the committee member responsible for that functional area.
Specific areas of responsibility will be allocated to committee members at the first committee meeting after the AGM.
These committee members are to report back to the committee of management on any issue identified.
Below is the list of the functional areas to which a member of the committee of management will be given responsibility.
Name Position Responsibility Recorder Recording scores President New member onboarding Secretary Register of assets Secretary Register of mail/email Coaching, Awards & Publicity Officials & ASNSW Delegate Tournaments Crossbow All Members Full Committee Range safety Recorder Shoot Calendar Maintenance Archery NSW delegate Health & Safety Member & Child Protection Junior Liaison Publicity Website Administration IT Support AII Full Committee Risk Management Members
Erina Archery Club Inc Range l Ilya Avenue, Erina NSW www.erinaarcheryclub.com.au
Page 4 of 5 Erina Archery Club Inc Range l Ilya Avenue, Erina NSW www.erinaarcheryclub.com.au
Page 5 of 5