Job Title: Bookkeeper / Management Accountant

Job Description

Job Title: Bookkeeper / Management Accountant Department: Finance Reporting to: Head of Finance Has reporting to job holder: Accounts Payable Clerk, Accounts Office Manager

Overall Purpose of Job:  PRIMARY RESPONSIBILITY - Supervision of supplier accounts and the line management of the Accounts Payable Clerk  Maintenance of Accounting Records, Reconciliations and Aged Debt Management  Extensive Work on Excel Spreadsheets  Working in Team with Accounts Payable Clerk, Finance Office Manager and Head of Finance providing backup cover and working on ad hoc projects

Key Tasks: 1. Suppliers. Take primary responsibility for ensuring all suppliers and other creditors are paid accurately and on time. Communicating with suppliers by email and phone, regularly reconciling supplier accounts, resolving major queries and preparing the two monthly payment batches for UK and US suppliers. 2. Line Management. Support and manage the Accounts Payable Clerk in checking supplier invoice returns, compiling the monthly payment run and resolving minor queries. 3. Accounting Records. Ensure Accounting Records maintained on Excel and Sage are up to date and accurate. Provide correct codings so that all day-to-day transactions are posted to the correct nominal account and department. 4. Excel Spreadsheets. Use, update and extract information from complex Excel spreadsheets. Work with the more advanced Excel features such as filters, pivot tables and VBA. Be prepared to learn more about these areas as required 5. Online Banking. Be one of two primary signatories on the online banking portal, setting up and/or authorizing bank payments on a daily basis. 6. Reconciliations. Perform reconciliations of bank accounts, debtor and creditor ledgers, and other control accounts on a monthly basis and more regularly as required. 7. Aged Debts. Support retail branch managers and wholesale cashiers in the collection and correct recording of customer receipts. Monitoring and reporting on aged debtors. 8. Finance Office. Support and provide cover for the Finance Office Manager in dealing with phone and email enquiries from branches and customers. Provide holiday cover for Finance Office Manager. 9. Support for Head of Finance. Generally support the Head of Finance in day to day matters and with work on ad-hoc projects for the wider Leadership Team.

Core Skills: 1. Accounting experience in a busy business environment 2. Strong Excel skills and the desire to learn and develop advanced skills 3. Familiarity with VAT and PAYE records and rules 4. Knowledge of Sage 50 Accounts and Payroll an advantage 5. Self-motivated and ability to work unsupervised 6. Able to communicate clearly with non-finance staff Date: 29.6.15 JMA This job description is subject to alteration as the needs of the charity change. Any alterations will be made in consultation with your line manager.