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5/26/2018 LEAP TEAM Minutes

1 Meeting Logistics Date Friday April 15, 2005 Time 8:30am – 12:30pm Location RH 102 conference room

2 Attendees Role Name Facilitator Faye Allen Minute Faye Allen Taker Other Norma, Cathy Cole, Stuart, Chris, Scott, Frank, Sharon, Bob Participants Not in Attendance

3 Agenda & Minutes-DECISIONS ARE Shaded. Topic Time Minutes DEFINING THE TERMS IN Scott gave the team 3 options for describing the BANNER terms in Banner. The third option was not acceptable to anyone. The other 2 options were discussed and the team decided on the option that was best for the College as a whole. Faye will email Phil Buckheister and copy to the other executive staff the team’s decision. If Dr. Buckheister has any concerns he can contact the team.

Option chosen by the team: Academic year 2005-2006 Credit Non-credit Fall term 200510 200515 Spring term 200520 200525 Summer term 200530 200535

Option that was discussed but rejected Academic year 2005-2006 (use calendar year) Credit Non-credit Fall term 200530 200535 Spring term 200610 200615 Summer term 200620 200625 5/26/2018 LEAP TEAM Minutes

IMPLEMENTING BANNER Scott expressed deep concerns about the timeline STUDENT for implementing Banner Student. He empathically stated that student would not be on schedule and the student bio/demo information will not be converted by June. He stated that it was too late to get extra workers to help the implementation process.

Stuart got up and suggested that we come up with an organized plan of action to get the work completed.

MONDAY APRIL 18: 1. Scott to send disc with student addresses to Worley again (Worley did not do what was necessary the first time). He will tell Worley we need information back in ONE week. 2. Scott will give to Frank the fields that need to be uploaded to PLUS TEST. 3. Faye to ask Rebecca Eidson if Wendy Morgan can work with student the weeks of May 10-May 23. She needs to be on stand-by and be able to stop her regular work and help student at a moment’s notice. 4. Chris to make sure Lisa Saxon can work with student the weeks of May 10-May 23. She needs to be on stand-by and be able to stop her regular work and help student at a moment’s notice. 5. Starting Monday April 18, Norma will make sure all appropriate persons in CE knows to collect the following bio/demo information for ALL students (even those who are employees of a “flat-fee” company:  Name  SSN  Date of Birth  Mailing Address  Ethnicity  Gender  Telephone 6. Norma to request Wendy Sims (adjunct Instructor) to be hired to help CE to enter in Banner both credit and non-credit student information at the point the extract is pulled. She can also help with the clean up of information in Student Manager. 5/26/2018 LEAP TEAM Minutes

7. Student Services needs Rachel Campbell to help with all aspects of Banner but also needs a specialized data entry person to confirm no duplications…Full time (See diagram below) This person needs to be obtained from a temp agency immediately. WEEK OF APRIL 18: 1. Frank to start writing program to upload corrected student data into PLUS TEST 2. Rosalind will write and modify existing programs for the comparison of PLUS to Std Mgr.

4 Rosalind to meet with Faye to discuss timeline for finance and to write program to delete wait-list people who never took a CE course from Student Manager. 3. CE received Worley report on their students. Rosalind needs to explain to Catherine Vinson what to do to fix addresses. 4. Rosalind to work on program to upload corrected student data into Student Manager. 5. CE to continue working on the 7,000 students without addresses in Student Manager. a. If courses are attached to name, then will key “unknown” in address field. b. If courses are NOT attached to name, then will delete student from system WEEK OF APRIL 26: 1. When student receives information from Worley, Julie to take 2 weeks for clean up (until May 10). 2. Continue all work listed above. WEEKS OF MAY 10-MAY 23: 1. Compare FRS to Student Manager. This is a MAJOR undertaking. See diagram below. Financial Aid Financial aid department must hire 2 workers immediately for help with the implementation of the financial aid component of Banner.

NEXT MEETING FRIDAY APRIL 22 8:30AM 5/26/2018 LEAP TEAM Minutes

4. SUMMARY OF ADDITIONAL WORKERS NEEDED:

MONTH OF MAY AS NEEDED BASIS: LISA SAXON WENDY MORGAN

UNTIL GO-LIVE DATE 30 TO 37.5 HOURS PER WEEK AS NEEDED BASIS: STUDENT SERVICES: RACHEL CAMPBELL DATA ENTRY SPECIALIST FROM TEMP AGENCY

CONTINUING EDUCATION: WENDY SIMS

FINANCIAL AID: 2 TEMP COUNSELORS CARRIE ARMBRUSTER FOR BANNER

COMPARING FRS PLUS TO STUDENT MANAGER

 CURRENT EMPLOYEES WHO ARE STUDENTS WILL BE TAKEN OUT OF THE MIX.  FIRST COMPARISON WILL BE STUDENTS ENROLLED IN CURRENT ACADEMIC YEAR.  THERE WILL BE SEVERAL LEVELS FOR MATCHING TO GET THE MOST ACCURATE DATA TO MINIMIZE DUPLICATE PIDMS

SEE DIAGRAM NEXT PAGE 5/26/2018 LEAP TEAM Minutes

PLUS STUDENT MANAGER SSN Match ?

YES NO

SSN/ Last Last Name/ Name? First Name? DOB

YES NO YES NO

SSN/Last MANUAL Last Name / MANUAL Name/DOB? REVIEW First Name/ REVIEW DOB?

YES NO YES NO

OVER-RIDE MANUAL MANUAL MANUAL CE DATA REVIEW REVIEW REVIEW

SunGard SCT Enterprise Process Consulting Group Page-2 EPCG TPL 2004-LS