PT. MUTUAGUNG LESTARI ASSESSMENT REPORT
Roundtable on Sustainable Palm Oil Certification
[ ]Stage-1 [ ] Stage-2 [√] Surveillance [ ] Re-Assessment
Plantation Management/Owner : PT Bina Sains Cemerlang – Sime Darby Plantation Sdn. Bhd. Plantation Name : Sungai Pinang POM, Sungai Pinang Estate and Bukit Pinang Estate. Location : Village of Sungai Pinang, Sub District of Muara Lakitan, District of Musi Rawas, South Sumatera, Province, Indonesia
Certificate Code : MUTU-RSPO/020 Date of certificate issue : 11 September 2012 Date of expiry of certificate : 10 September 2017
Assessment PT. Mutuagung Lestari Review Approve Assessment Date Auditor by by Yudwi Wisnu Rahmanto (LA), Trismadi Octo HPN Tony ASA-02 30 June 2014 – 04 July Nurbayuto, Doni, Fuji Lestari, Yuniar 2014 Nainggolan Arifiarachman Mitikauji
Assessment Approved by MUTUAGUNG LESTARI on:
ASA-02 9 September 2014
Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 Email : [email protected] ● www.mutucertification.com MUTU Certification • Accredited by Accreditation Services International on March 12th, 2014
PT. MUTUAGUNG LESTARI ASSESSMENT REPORT
TABLE OF CONTENT FIGURE Figure 1. Location Map of PT Bina Sains Cemerlang 2 Figure 2. Operational Map of PT Bina Sains Cemerlang 3
1.0 SCOPE of the SURVEILLANCE ASSESSMENT 1.1 National Interpretation Used 4 1.2 Organization Information 4 1.3 Type of Assessment 4 1.4 Location of Plantations, Mill and Area Statement 4 1.5 Description of Supply Base 5 1.6 Dates of Plantings and Cycles 6 1.7 Tonnage Certified 6 1.8 Other Certifications 7 1.9 Time-Bound Plan for Other Management Units 7 1.10 Progress of Associated Smallholders and Outgrowers for Certifiable Standard 8
2.0 ASSESSMENT PROCESS 2.1 Certification Body 9 2.2 Assessment Team 9 2.3 Assessment Methodology, Assessment Process and Locations of Assessment 9 2.4 Stakeholder Consultation and List of Stakeholders Contacted 10 2.5 Date of Next Surveillance Visit 11
3.0 ASSESSMENT FINDINGS 3.1 Summary of Assessment Report of the RSPO Certification 12 3.2 Summary of Assessment Report of Supply Chain Requirement 31 3.3 Conformity Checklist of Certificate and Logo Use 37 3.4 Summary of RSPO Partial Certification 38 3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and 41 Noteworthy Positive Components 3.6 Summary of Arising Issues from Public, Management and Auditor Responses 47
4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY 4.1 Formal Signing of Assessment Findings 49
APPENDICES 1. List of Stakeholders Contacted in the RSPO Certification Process 50 2. Assessment Program 51 3. Glossary 53
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Figure 1. Location Map of PT Bina Sains Cemerlang
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Figure 2. Operational Map of PT Bina Sains Cemerlang
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1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain Certification Standard November 2011 for CPO Mill.
1.2 Organization Information 1.2.1 Company name PT Bina Sains Cemerlang – Sime Darby Plantation Sdn. Bhd. 1.2.2 Contact person
1.2.3 Company address and site address Head Office : No 2, Plantation Tower Jalan PJU 1A/7 Petaling Jaya,Malaysia 47301
Branch Office Minamas Gemilang: The Plaza Office Tower, 36th Floor, Jl. M. H. Thamrin Kav. 28-30, Jakarta 1035 1.2.4 Telephone +62-21-29926000 1.2.5 Fax +62-21-29922686 1.2.6 E-mail [email protected]
1.2.7 Web page address www.simedarby.com 1.2.8 Company status Swasta 1.2.9 Management Representative who completed the application for Mohamad Pirabaharan certification (Head of PSQM Minamas Plantation Indonesia, SIME DARBY) 1.2.10 Registered as RSPO member 1-0008-04-000-00 – 7 September 2004
1.3 Type of Assessment 1.3.1 Scope of Assessment One Palm Oil Mill and two estate 1.3.2 Type of certificate Single 1.3.3 PT Bina Sains Cemerlang – Sime Darby Plantation Company names listed in the certificate Sdn. Bhd. 1.3.4 Number of management unit Sungai Pinang Palm Oil Mill and Sungai Pinang Estate (SPE), dan Bukit Pinang Estate (BPE).
1.4 Locations of Mill, Plantations and Area Statement 1.4.1 Location of Mill GPS Name of Mill Location Latitude Longitude Village of Sungai Pinang, Sub District of Muara Sungai Pinang Lakitan, District of Musi Rawas, Sumatera S 02º 59’ 08,6’’ E 103º 24’ 21,7’’ Selatan Province
1.4.2 Location of Supply Base GPS Name of Supply Base Location Latitude Longitude Village of Sungai Pinang, Anyar, Semangus Sungai Pinang Lama, Semangus Baru and Muara Lengas, Sub S 02º 59’ 08,6’’ E 103º 24’ 21,7’’ Estate District of Muara Lakitan, District of Musi Rawas, Provinsi Sumatera Selatan SPO – 4006a.5 Page 4 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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Village of Sungai Pinang, Anyar, Semangus Lama, Semangus Baru and Muara Lengas, Sub Bukit Pinang Estate S 02º 59’ 08,6’’ E 103º 24’ 21,7’’ District of Muara Lakitan, District of Musi Rawas, Provinsi Sumatera Selatan
1.4.3 Tenure State 6,513.00 Ha Community
1.4.4 Area Statement Total area 6,513.00 Ha Mature area 5,238.30 Ha Immature area 886.38 Ha Mill 14.78 Ha Infrastructure 161.38 Ha Housing 82.57 Ha Nursery 12.45 Ha Occupation 88.21 Ha HCV 28.93 Ha Other Area - Ha
1.5 Description of Supply Base 1.5.1 Description of Mill FFB CPO Palm Kernel PKO Capacity Processed Name of Mill (tonnes/ hour) (tonnes/ Out put Extraction Out put Extraction Out put Extraction year) (tonnes) (%) (tonnes) (%) (tonnes) (%) Sungai Pinang 30 72,145 14,725 20.41 2,593 3.59 - - *Source: Production Data of Sungai Pinang POM July 2013 – April 2014 (on May-June 2014 POM is not operating because there is a land dispute with the public of Sungai Pinang Village) 1.5.2 Description of Certified Estate(s)
Supplied to Mill Total Area Planted Area FFB Yield Name of Estate(s) (Ha) (Ha) (tonnes/year) (tonnes/ha/year) FFB % (tonnes/year) Sungai Pinang 3,222.79 3,101.11 33,467.08 11.09 33,467.08 100 Bukit Pinang 3,290.21 3,023.57 39,264.46 12.99 39,264.46 100 TOTAL 6,513.00 6,124.68 72,731.54 12.04 72,731.54 100 *Source: Estate production Juli 2013 – Mei 2014 (BPE is only the harvesting until April 2014 and SPE until May 2014 because there is a land dispute with the surrounding village of PT BSC) 1.5.3 Smallholder(s) and other source Supplied to Mill Name of source(s) Member(s) Location FFB % (tonnes/year) - - - - -
1.5.4 Product categories Fresh Fruit Bunch, Crude Palm Oil and Palm Kernel
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1.6 Year of Plantings and Cycles 1.6.1 Age profile of planted palms* Hectarage Planting Year Bukit Pinang Estate (Ha) Sungai Pinang Estate (Ha) Total (Ha) 1991 270.87 1992 737.14 1993 88.5 957.15 1,045.65 1994 436.33 436.33 1995 51.51 51.51 1996 146.45 618.79 765.24 1997 102.43 221.84 324.27 1998 380.9 678.55 765.24 2000 213.14 275.69 2005 194.73 194.73 2009 58 58 2010 81.98 81.98 2013 140.09 206.04 346.13 2014 268.69 271.56 540.25 TOTAL 3,023.57 3,101.11 6,124.68 1.6.2 New Planting area after January 2010 Ha
1.6.3 Planting Cycle 1st Cycle Years
1.7 Approximate Tonnage Certified 1.7.1 Past Annual Claim Certified Product Certificate Claim Actual certified product (tonnes/year) (tonnes/year) FFB Production 105,648 72,145 CPO Production 22,070 14,725 Palm Kernel (PK) Production 4,416 2,593 ** Certificate Claim period 11 September 2013 – 10 September 2014 ** Actual Claim periode11 September 2013 – 31 May 2014 1.7.2 Claim Certified Tonnage of FFB
Total Area Planted Area FFB Yield Name of Estate(s) (Ha) (Ha) (tonnes/year) (tonnes/ha/year)
Sungai Pinang 3,222.79 3,101.11 33,467.08 11.09 Bukit Pinang 3,290.21 3,023.57 39,264.46 12.99 TOTAL 6,513.00 6,124.68 72,731.54 12.04 Source: Actual production on previous 10 months period (July 2013 – April 2014). Consideration of replanting program in some area.
1.7.3 Claim Certified Tonnage of Palm Product FFB CPO Palm Kernel PKO Capacity Processed Name of Mill (tonnes/ hour) (tonnes/ Out put Extraction Out put Extraction Out put Extraction year) (tonnes) (%) (tonnes) (%) (tonnes) (%) Sungai Pinang 30 72,731.54 14,844.51 20.41 2 ,611.06 3.59 - - Source: Actual production on previous 10 months period (July 2013 – April 2014). Consideration of replanting program in several area.
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1.8 Other Certifications 1.8.1 ISO 9001:2008/ISO 14001: 2004 - 1.8.2 OHSAS 18001:2007 - 1.8.3 HACCP -
1.9 Time Bound Plan 1.9.1 Time Bound Plan for Other Management Units Management Unit Time Estate (Supply Time Bound Location Status MILL Base) Bound Plan Sekunyir 2010 Seruyan and Kotawaringin Barat Sekunyir 2010 Certified 2010 Seruyan 2010 District, Kalimantan Tengah Manggala 1 2010 Manggala 2010 Manggala 2 2010 Rokan Hilir District, Riau Certified 2010 Manggala 3 2010 PT Sime Indo Sanggau District, 2010 PT Sime Indo Agro 2010 Certified 2010 Agro Kalimantan Barat Teluk Siak 2011 Teluk Siak 2011 Pinang Sebatang 2011 Pekanbaru, Siak District, Riau Certified 2011 Aneka Persada 2011 Sungai Pinang 2012 Musi Rawas District, Sungai Pinang 2012 Certified 2012 Bukit Pinang 2012 Sumatera Selatan Sukamandang 2011 Sapiri 2011 Seruyan and Kotawaringin Timur Sukamandang 2011 District, Certified 2011 Baras Danum 2011 Kalimantan Tengah Kuala Kuayan 2011 Pemantang 2011 Kawan Batu 2011 Seruyan and Kotawaringin Timur Pemantang 2011 District, Certified 2011 Hatang Tiring 2011 Kalimantan Tengah Batang Garing 2011 Alur Dumai 2011 Alur Dumai 2011 Rokan Hilir District, Riau Certified 2011 Teluk Bakau 2011 Teluk Bakau 2011 Nusa Perkasa 2011 Indragiri Hilir District, Riau Certified 2011 Nusa Lestari 2011 Mandah 2011 Mandah 2014 Indragiri Hilir District, Riau Certified 2011 Rotan Semelur 2011 KKPA-1 PT SHE 2013 Tanah Bumbu District, Kalimantan Certified 2013 Angsana Mini 2011 Pantai Bonati 2011 Selatan Certified 2011 Angsana 2011 Certified 2011 Tanah Bumbu District, Kalimantan Angsana 2011 Gunung Sari 2011 Certified 2011 Selatan KKPA-4 PT SHE 2013 Certified 2013 KKPA-2 PT SHE 2013 Certified 2013 Tanah Bumbu District, Kalimantan Mustika 2013 KKPA-3 PT SHE 2013 Certified 2013 Selatan KKPA-5 PT SHE 2013 Certified 2013 Gunung Aru 2011 Gunung Aru 2011 Kotabaru District, Kalimantan Certified 2011
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Gunung Kemasan 2011 Selatan Certified 2011 Laut Timur 2011 Certified 2011 Pantai Timur 2011 Certified 2011 Sungai Cengal 2011 Certified 2011 Bebunga 2011 Kotabaru District, Kalimantan Certified 2011 Bebunga 2011 Bakau 2011 Selatan Certified 2011 KKPA Sungai Cengal 2014 2014 Binturung 2012 Certified 2012 Pondok Labu 2012 Kotabaru District, Kalimantan Certified 2012 Pondok Labu 2012 Rampa 2012 Selatan Certified 2012 Sesulung 2012 Certified 2012 Selabak 2012 Certified 2012 Randi 2012 Kotabaru District, Kalimantan Certified 2012 Selabak 2012 Sangkoh 2012 Selatan Certified 2012 Lanting 2012 Certified 2012 Rantau 2012 Kotabaru District, Kalimantan Certified 2012 Rantau 2012 Matalok 2012 Selatan Certified 2012 Betung 2012 Kotabaru District, Kalimantan Certified 2012 Betung 2012 Sekayu 2012 Selatan Certified 2012 Ungkaya 2012 Morowali District, Certified 2012 Ungkaya 2012 Plasma TGK 2015 Sulawesi Tengah 2015 Ladang Panjang 2012 Certified 2012 Ladang Panjang 2012 Muaro Jambi District, Jambi Plasma BGR 2015 2015 Rantau Panjang 2012 Certified 2012 Bumi Ayu 2012 Certified 2012 Karang Ringin 2012 Musi Banyuasin District, Certified 2012 Rantau Panjang 2012 Napal 2012 Sumatera Selatan Certified 2012 Mangun Jaya 2012 Certified 2012 KKPA Sungai Pinang 2015 2015 Tamiang (PT PPP) 2013 Certified 2013 Batang Ara (PT PSK) 2013 Aceh Tamiang and Aceh Timur Certified 2013 Blang Simpo-01 Blang Simpo 2013 2013 District, Certified 2013 (PT PPP) Nanggroe Aceh Darussalam Blang Simpo-02 (PT 2013 Certified 2013 PPP) MAS 1 2020 2020 Sanggau District, MAS 2020 MAS 2 2020 2020 Kalimantan Barat MAS 3 2020 2020 Lembiru 2014 Certified 2014 Awatan 2014 Certified 2014 Ketapang District, Lembiru 2014 Pelanjau (PT BAL) 2014 2014 Sungai Putih Kalimantan Barat 2014 2014 (PT BAL) Baturus (PT BAL) 2014 2014
1.10 Progress of Associated Smallholders and Outgrowers for Certifiable Standard All the FFB received by Sungai Pinang Mill is are from the certified estates. There is no outgrowers FFB received SPO – 4006a.5 Page 8 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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2.0 ASSESSMENT PROCESS
2.1 Certification Body PT Mutuagung Lestari Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953
Telp. +62-21-8740202; Fax +62-21-87740745/46 Website: www.mutucertification.com Email : [email protected]
2.2 Assessment Team 2.2.1 Lead Assessor and Assessment Team ASA-02 1. Yudwi Wisnu Rahmanto (Lead Auditor). Bachelor of Forestry with Silviculture background. He has attended in selected training, such as Auditor/Lead Auditor Course Quality Management System (QMS) ISO 9001:2008, Timber Legality Assurance System (SVLK), Verification Organization Training C.A.F.E Practices (Starbucks), Organic Standard (EU, NOP, JAS), Forest Stewardship Council (FSC), Program Endorsement of Forest Certification (PEFC) and Organic Exchange for Textile. He also has experience as an auditor and involved in certification program auditing, such as Sustainable Forest Management by FSC FM/COC Scheme, Coffee And Farmer Equity (C.A.F.E Practices) Starbucks, Sustainable Palm Oil by RSPO Scheme, Organic Standard (EU, NOP, JAS) for Coffee Farmer and Organic Exchange for Textile. Currently, he worked at Professional Certification Body 2. Trismadi Nurbayuto (Auditor). Associate Forestry from the Forestry Faculty IPB and Bachelor of Economics from the Department of Agribusiness, Faculty of Economics and Management, IPB. Specialists in the Environmental Social Impact Assessment (SEIA) and the High Conservation Value (HCV). He participated in HCV Management Training, Indonesian Sustainable Palm Oil (ISPO) Auditor, training of ISO 9001:2008 Quality Management System and ISO 14001:2004 Environmental Management System. Previously worked in the private oil palm plantations, became HCV assessor who registered at the Roundtable on Sustainable Palm Oil (RSPO) until 2014. He has been involved in the activities of SEIA and Identification of HCV in Palm Plantation. Currently has been several times following audit activities related to sustainable palm oil certification system as an auditor. 3. Doni (Auditor). Master's Program In Sociology Rural. Have been following the certification of Sustainable Production forest management (PHPL) Ecolabel of Indonesia (LEI) in 2008 and Training Up-Grading at the Pusdiklat PHPL Forestry Bogor in 2010. Since 2003 has been a several times to audit certification of PHPL, among others: PT Bintuni Straits Bay Main Agro Mina Prop. West Papua in 2010 PT. ITCIKU Prop. In 2009, PT Kaltim Memberamo Indan Agro Mandiri in 2008, PT Arara Abadi Prop. Riau in 2005, PT INHUTANI III (Nanga Pinoh) Kaltim, 2003. Since 2005-present work free lance in BAPPENAS, Ministry of Regional development is lagging behind (KPDT) and Ministry Director General Cipta Karya PU as an evaluation team. 2006-2007 working in JICA-UN-HABITAT and UNDP. 4. Fuji Lestari (Auditor Trainee). Bachelor of Agriculture, Department of Agribussiness Management, Faculty of Agriculture, Polytechnic of Jember. She had attended such training: Indonesian Sustainable Palm Oil Auditor Training, Awareness RSPO, in house training of ISO 9001:2008. During the assessment the auditor assessed of Best Management Practices. 5. Yuniar Mitikauji (Observer). Master Program in Environment from Melbourne University and Bachelor of Forestry with Silviculture Stream from Gadjah Mada University. She was working as a research assistant in Forestry Faculty, Gadjah Mada University. She played a role as a project manager of land rehabilitation project of Samboja Lestari in East Kalimantan. Currently she is working as an auditor in PT Mutuagung Lestari. She joined wildlife statistical analysis short cource held by Cardif University in cooperation with University of Sabah. She had joined ISPO training held by ISPO Committee, Ministry of Agriculture and RSPO Lead Auditor Training held by Daemeter Consulting and Proforest as well. Further she joined HCV Training held by Mutuagung Lestari. During the assessment, the auditor assessed environmental aspect.
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 2.3.1 Figure of person days to implement assessment ASA-02 Number of auditors : 4 auditors Number of days for ASA-02 at site : 5 days Number of working days for ASA-02 at site : 20 working days
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2.3.2 Detail process of assessment ASA-02 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Sungai Pinang Mill of PT Bina Sains Cemerlang to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Supply Chain Requirement for CPO Mill
The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Some opportunities for improvement of the results ASA-02 delivered by the MUTU auditor to the management unit and the results are the subject will be verified at the next assessment phase (ASA-03). Improvement of findings from main assesment findings were observed by auditors at this assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of ASA-02.
The assessment program please find Appendix 2
2.3.3 Locations of Assessment ASA-02 Audit team chose sample locations that represent each operation area by using 0.8√y formulation. Sungai Pinang Mill has 2 supplier estates, which is Sungai Pinang Estate (SPE) and Bukit Pinang Estate (BPE). SPE Location 1 – SPE Housing division 1, 2, and 3. Observation on housing facility and clean water facility for personnel, and the way in handling complaint from personnel, concerning facility provided. Location 2 – Final Disposal Place SPE Block E007 Div 3 Observation on the layout and condition of final disposal place of household waste was derived from SPE personnel. Location 3 – Workshop , Chemical Warehouse, Oil Warehouse and Solar Station Observation and interview about hazardous waste management (oil, etc) was derived from workshop Location 4- Warehouse of fire extinguisher equipment. Observation on fire extinguisher equipment. It was only 2 unit of reckoner water machine in good condition. The other two were broken. Location – 5 Central Clinic of BSC. Observation on health check up for personnel. Location 6- POM Sungai Pinang. Observation on hazardous waste processing management, and implementation of OHS Location 7 – Block F11-F12 Div 2 SPE. Observation on area of application land, its condition was arid and shallow when Silt Pit visited.
BPE Location 1. Blok G15 Div 2 BPE. Observation on manual maintenance of inter-rows, conducted by fertilizing personnel. Since fertilizing activities had been done, then it was diverted to manual care activity. Location 2. Block G17 Div 2 BPE Observation and interview with 1 foreman and 2 harvesting personnel related to safe harvesting technique, PPE utilizing, criteria of ripe harvest, healthy body without complaint, personnel know how to remove fruit safely in order to avoid occupational accident (ergonomic), transparency in conveying crop (fruit quality and quantity), appropriate salary and bonus, personnel knew about Workers Union, personnel did not have complaint to the company, personnel have Labor Social Assurance’s card as employment accident benefit, old age insurance and death benefit. Location 3. Areal HCV.1 Block C13 Div. I Bukit Pinang: Field verification related to the management of HCV area that has been set Location 4. Workshop , Chemical Warehouse, Oil Warehouse and Solar Station Observation and interview about hazardous waste management (oil, etc.) was derived from workshop
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Location 5. Muara Lengas Village and Semangus Baru Village: Interview with local community related to social issue.
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 Summary of stakeholder consultation process. ASA-02 Summary of stakeholder consultation process Consultation of stakeholders for PT Bina Sains Cemerlang was held by: Public Notification on the MUTUAGUNG website on 13 June 2014 and held the public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by visits to villages and interviews with local peoples on 1 July 2014. Numbers of input from stakeholders were clarified by PT Bina Sains Cemerlang. 2.4.2 List of stakeholder contacted Please find appendix 1
2.5 Determining Next Visiting
The next annual surveillance will be determined between March - June 2015
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3.0. ASSESSMENT RESULT
3.1. Summary of Assessment Report of the RSPO Certification
MUTUAGUNG LESTARI has conducted an assessment of Sungai Pinang POM – PT Bina Sains Cemerlang operation consisting of one (1) mill and two (2) oil palm estate.
During the assessment, there was no Nonconformity were identified assigned against major or minor indicators, however there were nine (9) opportunities for improvement were identified. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section 3.5. All the observation shall be verified during next assessment.
MUTUAGUNG LESTARI found that Sungai Pinang POM – PT Bina Sains Cemerlang complied with the requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain Certification Standard November 2011 for CPO Mill..
Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is maintained.
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making. The company has consistently noted every information request in a log book as well as providing a response to the request of the information. The kinds of response are answering letter, document handover, or giving aid. Information keeping period was determined by the company based on interest. The company set the validity and notes annihilation.
Status: Full compliance 1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes. Based on the memorandum from Chief of SOU Sungai Pinang (No. 0456/SOU/19-BSC/X/2010 on October 12, 2012, information that can be given to stake holder are information about legality (location permit, Plantation Business Permit (PBP), Land Use Title (LUT), etc.),environmental and social (EIA, Environmental Management Plan / Environmental Monitoring Plan, HCV, SEIA), OHS. PT. BSC has have procedure related to notes control. Its purposes are for identification, storage, maintenance, and notes annihilation.
Status: Full compliance PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations. A decree of an assignment for OHS expert in SPE and SPF has expired on March 21, 2013 and its period hasn’t been extended yet. That is not in accordance with Regulation of Labour Ministry No. Per.04/MEN/1987 about P2OHS and OHS assignment. Based on those explanations, NC 2014.01 was issued.
Corrective action on NC 2014.01: The root cause that generated NC 2014.01 was because of the expired license of OHS expert. Management solved the SPO – 4006a.5 Page 12 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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problem by extending the validity period of the OHS expert license to the competent authority, and take precautions by monitoring each OHS expert license. The result of this corrective action is a letter on September 4, 2014 that explained about renewal of OHS expert licensed is still being processed in Ministry of Manpower and Transmigration. By showing this letter to auditor team, it was stated that the company has met the standard. It means that NC 2014.01 is CLOSED and divert to Observation status, until OHS expert licensed can be shown.
Status: Observation
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights Documents of land mastery by PT. Bina Sains Cemerlang are Land Use Title (LUT) Certificate No. 07/99, dated June12, 1999 and measurement letter No. 3/MURA/1999 covering an area of 6,513 Ha. Meanwhile a document for plantation bussines permit is (SPUP) No. 105/Mentanhut-VII/2000, dated October 9, 2000 with an Plantation Business License area covering an area of 6,513 hectares and mill processing permit with a capacity of 30 tonnes FFB/hour. Based on the area statement in Estate Unit Report on May 2014, the total of palm planted area are 6,464.01 hectares. PT Bina Sains Cemerlang has processed the land area of 308.35 ha ± (excluding planted and cultivated area) to the National Land Agency (BPN) in order to obtain Land Rights since 2009. This is evidenced by doing the circumference measurement, conducted by BPN in accordance with letter No. 1927 / 6-16 / VIII / 2009 dated August 4, 2009, beside that the communication process to related agencies continued through letter No: 165 / BSC / MW / PSD / VIII / 12, dated August 6, 2012, Application for Issuance of Permit Location area of 308 ha addressed to the Head of BPN and letter No. 178 / BSC / MW / PSD / VII / 13, dated July 10, 2013, addressed to the regent of Musi Rawas, it is related to Location Permit and Plantation Business Permit (PBP). The Auditor Team ensured that there is no response from Local Government regards to application letter to obtain permit for and clearance of ± 308. 35 Ha area at ASA-02 activity.
The boundaries poles’ maintenance of company area is implemented through monitoring and maintenance of boundaries poles. On the occasion, the auditor team conducted field visits to Poles No. 28 Field No. G006 and Poles No. 29 next to West Field I006 Div. II (Sungai Pinang Estate / SPE) and Poles No. 6 Field E012 Div. I, Poles No. 12 Field D018 Div. II (Bukit Pinang Estate / BPE). The results of the field verification showed that the condition of poles are well maintained and clearly demarcated
At the time of the activities of ASA-02 (July 1, 2014), the auditor team witnessed the blocking of the entrance to POM Sungai Pinang by some communities. After conducting interviews with representatives of the management of PT BSC, It was known that the blocking has been ongoing since April 2014, therefore that POM cannot operate. The reason some people do the blocking was triggered by POM land claims that have not been compensated yet. The auditor team verified the occurrence of such disputes through a chronological record of the document PT BSC, including - January 22, 2014: 19 Villagers of Sungai Pinang closed access to Main Road (F012 Field Div. II SPE). The claim was caused by no GRTT was paid on the land claimed (around the area POM) of ± 72 ha (their estimation). - January 27, 2014: 3 Villagers of Sungai Pinang visited PT BSC for the installation of a padlock on the entrance / gate of POM, the demand is about land compensation claim that has not been resolved since 1990. By night, the POM gate had been opened by the local police after the mediation process. - February 12, 2014 : POM gate was locked again by the community - February 27, 2014: Mediation on settlement of land claim by Villagers of Sungai Pinang involving multi parties such as the Police, Head of Village and Former Head of Village, the community and management representative of PT BSC. In the meeting, the company showed evidence that the land surrounding the POM has been paid for its compensation in 1990 for 4 landowners. SPO – 4006a.5 Page 13 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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- arch 27, 2014: Advanced mediation was conducted by the District Government, the Police, Head of Village, Villagers and management representative of PT BSC. The result of the meeting is the willingness of PT BSC to build smallholder scheme plantation for community according to the rules. - April 15, 2014: Community blocked the access to POM unit and estate, therefore the processing and harvesting of palm fruit cannot be conducted. - June 24, 2014: A meeting for problem solving involved the Village Community, Land Claimants, Representative of PT BSC, Plantation Office, Representative from District and Sub District Government. The result of the meeting was an agreement between PT. BSC and Community of Sungai Pinang Village regarding to problem solutions through the development of smallholder scheme plantation. Based on the progress evidence above, PT BSC has solved the dispute in accordance with procedure and existing regulations, and the evidence was accepted by the parties. (Observation) The auditor team also consulted to stakeholders on July 1, 2014 whereby auditors met many parties such as: Muara Lengas Village and Semangus Baru Village. Based on the result of the consultation, it can be concluded that the company has lacked of transparency in providing information about the legality of the license validity period, especially Land Use Title (LUT), therefore some people tried to claim the company's area. Meanwhile, evidence of the completion of land acquisition based Free Prior and Informed Consent Procedure has been done by PT BSC. That is a complete record of land compensation. Land Compensation Process has been completed including the period of 1990 - 1999 (4,945.82 ha) and November 2003 (230.04 ha), therefore, there is 5,175.86 hectares of area has been compensated. Status: Full compliance 2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent. The use of land for palm estate by PT BSC has been in accordance with the Land Rights, that is Land Use Title (LUT) certificate No. 07/99 with Measurement Letter 3 / MURA / 1999 covering an area of 6.513 ha. Meanwhile, based on the HCV identification and an interview with the head of Semangus Baru Village and Head of Muara Rengas Village (July 1, 2014), there is no traditional rights within the working area of PT BSC. Status: Full compliance
PRINCIPLE #3 Commitment to long-term economic and financial viability 3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.
The company has drawn up a short-term and long term financial plan in the form of Areal Budget Statement 2014-2015 and 2015-2019 budget projections. Those are updated on June – July period. Planning documents include information on all forms of activities, acreage statement, costs and production. Those are described in detail including the replanting program activities that will be implemented. Sungai Pinang Estate, Bukit Pinang Estate and Sungai Pinang Factory have their own financial plan. Detailed information for planning in each estate and factory can be seen in the summary and checklist 3.1 points. Annual reassessments of annual replanting program that applies to the period of next 5 years can be seen from the change in volume for each item on the program of activities in the current year work plan document (2015-2015) compared to the previous year (2013-2014) (can be seen from the comparison budget statement area at the 2013-2014 in S1 and the budget statement area 2014- 2015 budget statement in second surveillance). There is a document of social and environmental impact assessment of PT BSC for replanting program, drawn up by Aksenta consultants dated January 2013. The results of the study include: the scope of replanting, replanting stage, replanting impact hypothesis, the general state of the location, prediction of activity’s impacts, and impact management as well as the conclusions and recommendations Financial condition of PT. Bina Sains Cemerlang has been audited by public accountant of Tanudiredja, Wibisana and Colleague. It is stated that the financial condition of BSC in accordance with the Indonesian Financial Accounting Standards
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(dated September 19, 2013). Status: Full compliance PRINCIPLE #4 Use of appropriate best practices by growers and millers 4.1 Operating procedures are appropriately documented and consistently implemented and monitored. The company has had a SOP Palm Planting Agronomy Manual Reference No. Policy; 110 / EST-ARM / 13 which consists of 18 chapters / sections of palm cultivation technical that was released by memorandum Head Plantation Upstream Indonesia on September 1, 2013. The content of the document covers 18 operational aspects of the estate, those are : plant material, nursery techniques, replanting, land preparation, plant density, age began to harvest, field maintenance, fertilizing, canopy management, water management in coastal areas and planting on peat, ablation, maturity standards, harvesting centrifuge, collecting fruit bunch, crop protection, weed control, planting legume as cover crops, and recording rainfall
PT.BSC already has SOP Palm Oil Processing Systems in Palm Mills Engineering Guidelines which consists of 3 volumes. 1. The first volume, No. Policy 110 / POD-FAC / 07; Fundamentals of palm processing, hoarding of palm oil and kernel, controlling waste water, water treatment and laboratory analysis 2. The second volume, No. Policy 120 / POD-FAC / 07; Power generation systems and treatment systems 3. The third volume, No. Policy 130 / POD-FAC / 07 about the Administrative Procedure of Palm Mills Operational which describes the operational administrative procedures of POM, POM organization and document flow. The entire SOP Palm Mill Technique authorized by the Group Head Plantation Indonesia in 2007.
Inspection or monitoring of operational activities, such as : 1. Examination of MA (Mill advisory) is performed every 6 months 2. Examination of the PA (Plantation Advisory) is performed every 6 months 3. Available Summary Report ESH Assessment which is conducted annually
Estate and mill operational activities recorded completely in the monthly report documents. The company has stored all documents of manager report. The activities covered in this document include: the use of the workforce, the achievement of the TBS production against budget, production of crude palm oil and palm kernel, results of plants treatment (fertilizer, spray).
Status: Full compliance 4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield. Companies can show the results of soil and leaf analysis. Soil analysis consist of : Soil management group map legend PT Bina Sains Cemerlang (BSC), Plantation Sungai Pinang and Bukit Pinang Estate, Musi Rawas, South Sumatra. This document includes the Soil Management Group, Soil Map Units, Main Characteristics, Management Practices and extents needed. Analysis of soil fertility for the year 2014 has not been done, based on the letter of confirmation soil sampling schedule PT BSC from VPI Head MRC no. MRC / VPI / Mgr-Est / 0620 / VII / 14, dated July 2, 2014 that the activity will be conducted on September 2014.
The company has analyzed the leaf but the result hasn’t been attained yet. The company can show the leaf census as noted in Foreman’s book activities, Sungai Pinang Estate. Results of interviews with the researcher relate to test result will be given in August, 2014.
Sungai Pinang and Bukit Pinang Estate can show the record of soil fertility maintenance. The record showed the efforts to maintain soil fertility by SPE and BPE by planting beans, application empty fruit bunch, fertilization, and management of sloping areas.
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Status: Full compliance 4.3 Practices minimize and control erosion and degradation of soils. The company has conducted a semi detailed soil survey for the entire area of the BSC. The information available is a map that depicts the topography, soil texture, depth, marginal soils and land suitability classes. Based on the result of soil study, there is no marginal land and degraded soil; there is an area that has certain slope in the area of PT BSC.
Processing and plantings strategy on a certain slope area were conducted by making terrace and planting cover crop such as bean plant. These activities are also included in the program of slope area management period 2013/2014 and monitoring of replanting activities.
The Company has a program and realization of road maintenance for the period 2012/2013 and it has been realized. Based on the results of field visits to BPE, the visible condition of the road is in good condition and well maintained.
Status: Full compliance 4.4 Practices maintain the quality and availability of surface and ground water. When the ASA-02 activity was conducted, it was known that PT BSC has a replanting program in several of its area. Efforts in maintaining the quality and availability of surface and ground water are done through the maintenance of riparian area. Based on the results of the visit on July 1-2, 2014 to riparian area, it can be concluded that the protection of waterways (rivers) in replanting area is well. It is indicated by natural vegetation conditions and there are 2 line of the palm tree along the right-left flow of the river.
Fig.1 Riparian Conditions at Sungai Pinang in Division III Field F009 Sungai Pinang Estate
Fig.2 Conditions replanted areas in the Division III Field F009Sungai Pinang Estate (green belt in the form of palm trees on the river banks are allowed / not cut) It is also found in riparian areas in the G0018 Field Division 2 area of Bukit Penang Estate that the condition of vegetation around the river / stream water undergoes natural succession. This shows that the implementation the use of agrochemical applications around water sources have been carried out according to the procedures and conservation commitments.
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Fig.3 riparian conditions in the G0018 Field Division 2 Bukit Pinang Estate and has been designated as HCV-1
The implementation of water management program is the conduct of surface water monitoring through periodic water quality testing by the management unit. Records of surface water quality test results dated 18 November 2013 for 4 streams (Upstream of Durian river, Downstream of Durian River., Upstream of Pinang River, Downstream o Pinang River) shows that all parameter below the threshold of the existing regulations. The results are: pH 6-9; BOD <2 mg / l; COD <10 mg / l; TSS <50 mg / l.
Meanwhile the result of the monitoring of effluent BOD period July - December 2013 is also complied with the quality standards set. The results are as follows: pH 7-8; BOD <60 mg / l; COD <350 mg / l; TSS <100 mg / l. The entire testing was conducted by laboratory with national accreditation. Monitoring of mill water use per tonne of FFB (fresh fruit bunches) in accordance with Water Usage Data of PT BSC in 2014 is as follow:
Month Budget 2014 Realization 2014 FFB (ton) Process Domestic TBS (ton) Process Domestic (m3/ton) (m3/ton) (m3/ton) (m3/ton) January 10,001 0.92 0.56 6,383.40 0.96 0.57 February 7,501 1.23 0.75 2,216.42 0.82 0.49 March 10,001 0.92 0.56 7,433.61 0.94 0.56 April 10,001 0.92 0.56 2,721.83 1.03 0.62 Mei 10,636 0.87 0.53 - - - June ------Average 48,140 0.97 0.59 18,755.28 0.94 0.56 . In general the average water usage for the mill is below the specified budget, but there are some period where the water use was not in accordance with the budget. This is caused by the POM operational disruptions due to social issues in the region since the month of February 2014 (see Criterion 2.2), therefore POM cannot operate maximally and even there was a shutdown of the operation. FFB production as a raw material for POM operation cannot be produced optimally.
Status: Full compliance 4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques. The company can show the program and the realization of Integrated Pest Management (IPM) controll year for the period of 2013/2014. However, these documents are only for the mature plantation area. Meanwhile, for the area of the immature plantation/replanting, PT BSC has not been able to show the documents and realization of IPM controll. The company should monitor rat and pig attack in the immature planting/replanting area. OFI
Monitoring of the total area of IPM and including training, those are: 1. Record of Beneficial Plant Planting period 2013/2014 2. Nest Box Care and owl census are conducted six times a year 3. Monitoring owl attack’s rate is conducted twice a year 4. Monitoring the rat’s attack 5. Implementation of EWS against bagworm and nettle caterpillars is conducted through monitoring and accurate SPO – 4006a.5 Page 17 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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information that involves all personnel, especially the harvest personnel in order to tell if there are signs of an attack. It is mentioned in the document of Evaluation of Integrated Pest Management, signed by the Best Practice section and known by Estate manager. 6. SPE and BPE have conducted training of pest and disease by 2014.
There is monitoring on pesticide toxicity, as follow: Ally 20 WDG; active ingredient metsulfuron methyl 20%; Active ingredient in 20 WDG; material usage / total fruit 0.000318819 ton Audit; active ingredient Iso Propylamine Gliphosate 486 SL; the active ingredient in 486 SL; material usage / total fruit 0.042398508 ton Dejavu; active ingredients Fluroxypyr Mepty Esther; active ingredient 288 g a / l; material usage / total fruit 0.000611433 ton Kenlon; the active ingredient ethyl ester trichlopyr butoxi; active ingredients in 480 g/l ; material usage / total fruit 0.012123842 ton
Insecticide: • Decis; active ingredient Deltamethrin 25 g / l; active ingredients in 25 EC; material usage / total fruit 0.000052409 ton
Status: Full compliance 4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented. The company does not use Paraquat. Memorandum from the Manager on December 11, 2009 is regarding to the termination of the use of paraquat. A result of interview with spraying team and also information from the list of chemical use, PT BSC does not use paraquat. Hazardous Material Manifest is transported by CV. Echoes Putra Buana (hazardous waste transport recommendation, Ministry of the Environment No. B-4859 / DEP.IV / LH / PDALs / 04/2014 dated 30 April 2014) No. AAT 0003413 transporting used container of chemicals as much as 104 kg. The Company has conducted periodic medical examination to personnel who work in high-risk area. The kind of medical examination conducted is blood tests (hematology and thorax). The medical checkup was carried out in three rounds, first on November 8, 2013, second on November 15, 2013 and November 22, 2013. It was conducted at the Central Clinic PT. BSC, in collaboration with Kimia Farma Laboratories, district Lubuk Linggau. Personnel who followed medical checkup are spraying personnel, generator operator, boiler operator, operator of heavy equipment. Personnel who take a medical test are: 24 (Div I SPE), 28 (Div II SPE), 27 (Div III SPE) , 20 (Div III BPE), 27 (Div II BPE), 35 (SPF).
Based on interview with spraying personnel and fertilization personnel in the SPE and BPE, it can be known that no one of personnel who are pregnant or breast-feeding. Personnel usually do pregnancy test if there is a delay in menstruation. If there are pregnant spraying personnel, then she will be transferred to do low risk job such as house care personnel in employees residential.
Status: Full compliance 4.7 An occupational health and safety plan is documented, effectively communicated and implemented. The company has a OHS policy endorsed by the CEO of Minamas Plantation Dated 1 April 2013 in the Sustainable Plantation Management Guidelines No. Policy 724 / TQEM-SPMS / 09. To oversee and foster OHS in the company, PT. BSC already have the Committee of Safety and Health (P2OHS), which consists of sections of handling fires, section OHS for field maintenance; Field of environmental health work; OHS Field of Workshop; Section OHS in Transportation Sector; Section OHS in harvest field; Medical Staff; Section OHS in Field of Chemist; Section OHS in Field T of raining and Work Discipline.
Based on interviews with harvesting and spraying personnel, it is known that before the job is done (at morning briefing) , SPO – 4006a.5 Page 18 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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they have carried out the socialization of the OHS / safety briefing. Related to the work accident insurance for personnel, PT. BSC registered all personnel into the Labour Social Assurance Program. For example, there is evidence in the Social Security payment for each unit in April and May 2014. The most recent example is the Social Security claim for work accident on August 29, 2012 on the name of A. Rafik (harvester Div 1 BPE), in which his eye is exposed to pollen of palm. It was claimed by the company to Social Security on June 6, 2014.
The Company has conducted periodic medical examinations to personnel who work in high-risk area. The kind of medical examination conducted is blood tests (hematology and thorax). The medical check up was carried out in three rounds, first on November 8, 2013, second on November 15, 2013 and November 22, 2013. It was conducted at the Central Clinic PT. BSC, in collaboration with Kimia Farma Laboratories, district Lubuk Linggau. Personnel who followed medical check up are spraying personnel, generator operator, boiler operator, operator of heavy equipment. But the company cannot show the test result of audiometry check up for personnel who work in area of high noise in 2013. Based on this explanation, NC 2014. 02 was issued
The company also has a general expert of OHS in each unit that identifies the value of the potential hazards (HIRAC), but it also has a few operators possessed Operator Permit (SIO) from the Indonesian Ministry of Manpower. Although some permits (SIO) are still temporary issued by Disnakertrans Musi Rawas for Crane Hosting Operators and electricity operator that was valid until August 23, 2013. OFI: Companies should register temporary SIO from District Manpower and Transmigration Agency of Musi Rawas District to the Indonesian Manpower before expiry. (Observation)
The company also has preparedness and emergency response procedure in each unit (Estate and Mill). Emergency response structures have been established in the respective units, led by the manager of each estate / factory.
PT. BSC has provided the facility of PPE to all employees, but the results of field observations in operational vehicles and Final Disposal Place cottage 1 SPE, there are medications that have been expired in the box of First Aid Emergency. In addition, the observation of the fuel filling station is known that the air pressure on APAR shows in red color. Based on these explanations, NC 2014.03 was issued.
The training that has been done is the training of First Aid by paramedics dated July 10, 2013, emergency response training (fire and First Aid) by the medical team of the central clinic on June 28, 2013, fire management simulation training for land and buildings by emergency response teams on February 14, 2014.
The organization has conducted monitoring of occupational accidents, record, and store it properly. Monitoring activities conducted regularly once a month, if there is an accident, it was recorded in the Occupational Accident Monitoring Form. Based on P2OHS quarterly report for the period July 2013 - June 2014, there was no occupational accident.
Minor Status: NC2014.02 dan NC2014.03 Open 4.8 All staff, workers, smallholders and contractors are appropriately trained. PT BSC has a program of safety briefing training, P2OHS, LOTTO, gender, HCV, emergency response, first aid training and fire fighting training for the period July 2013-June 2014.
The realization of these activities can be seen in the document of realization activities that have been carried out based on the activity plan above.
Some training record period July 2013-June 2014, held by PT BSC include: 1. Safety briefing dated March 7, 2014, 20 participants (attendance list is available) 2. Procedures of Harvesting and PPE dated September 24, 2013, 35 participants (attendance list is available) 3. Socialization of security and safety (OHS), August 31, 2014, 52 participants (attendance list is available) 4. Fire Extinguishing Training dated February 4, 2014, 23 participants (attendance list is available) 5. Training of First Aid dated June 27, 2014, 33 participants (attendance list is available)
PT BSC selects contractors with adequate technical and financial capability and appropriate qualification for the type of job related to the outsourcing activities. This was stated in the Tender SOP No. Policy 312 / PUR. An example of one of the contractors used are: SPO – 4006a.5 Page 19 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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CV. Hydro Teknik Mandiri for hydraulic press repairmen no. 2 in POM Sungai Pinang – possessed Intermediate License PBP no. 293 / Dinas 04:01 / USDAG / III / 2009. Status: Full compliance
PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement. PT BSC has the EIA document for Palm Estate and Palm Mill with back up area of 24,000 hectares and an installed production capacity of 30 tonnes FFB / hour (can be increased to 45 tons FFB / hour). This document has been passed by the Agribusiness Entities, Department of Agriculture 005 / EIA / RKL-RPL / BA / X / 94 dated October 18, 1994.
PT BSC has revised document of Environmental Management and Monitoring Plan (RKL/RPL) for estate and mill in Muara Lakitan Sub District, Musi Rawas District. The revision are the backup area of 24,000 hectares, 6513 hectares of estate area, and plant capacity of 30-60 tons TBS /h. This document has been endorsed by Regents of Musi Rawas 128B / KPTS / IV / 2007 dated October 30, 2007. Based on interview and field visits, it was known that the current plant capacity in surveillance 1 is 30 Tons FFB / Hour.
BSC has had a record of Environmental Management and Monitoring Plan (RKL/RPL) reporting every month. There is delivery evidences of the reports to Regional Environment Agency of Musi Rawas District that include: Receipt of RKL and RPL, PT. BSC, first semester of 2013 dated February 10, 2014 (BLHD District. Musi Rawas). Receipt of RKL and RPL II, PT. BSC, Semester II of 2013, dated June 9, 2014 (KLH cq. Deputy Assistant affairs Agro Industrial Pollution Prov. South Sumatra). The company has not been able to show proof of delivery of RKL / RPL first semester report of 2013 to the Provincial Environment (KLH) and also proof of delivery of Environmental Management and Monitoring Plan (RKL/RPL) semester II report of 2013 to Regional Environment Agency of Musi Rawas District. Based on these explanations, NC 2014.04 was issued.
Corrective action on NC 2014.04: The root cause that generated NC 2014.04 is that because submission evidence of RKL-RPL report has not been showed. The management unit solved the problem by submitting the submission evidence of RKL-RPL report to relevant agencies. Results of this corrective action are on August 21, 2014 submitted the submission evidence of RKL-RPL report semester I and II of 2013, addressed to Regional Environment Agency of Musi Rawas District, Dated June 9, 2014, the submission evidence of RKL-RPL report Semester I & II in 2013, addressed to the Environmental Agency of South Sumatra Province, it was submitted on July 5, 2014 (No: 002 / BSC / SPF / VII / 14) and accepted by the Provincial Environmental Agency dated July 8, 2014. On the basis of evidence of these improvements, the team of auditors stated NC 2014.04.CLOSED
Status: NC2014.04. Closed 5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations. The identification of HCV has been carried out by an independent consultant recognized by RSPO and there was final report in July 2011. As guidelines of HCV (NKT) Indonesia in 2008, the whole process of preparing documents of HCV identification should involve the parties in consultation activities and socialization.
Based on the report of HCV identification on July 2011 conducted by Pollito, with an area of 303 Ha in Block J (SPE), and Block C (BPE), it was identified several rare and protected species (animals and plants) . Those are : No Description The number of The encountered IUCN CITES PP No. 7 species number 1 Bird 10 12 - 4 10 2 Mamalis 17 30 5 VU, 2 EN 10 14 3 Reptils 4 6 - 3 4
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4 Plant 24 28 - - -
OFI: Companies need to ensure monitoring of the types of wildlife and plants, it carried out in accordance with the conditions on the ground. (Observation).
Based on the results of the visit to the area of HCV 4.1 (Selingsing Riparian) located in block F009 Division 2 BPE and HCV1.1, HCV1.2, and HCV1.3 located at block C0013 Division 1 BPE, it can be seen that these area is still well maintained as HCV area and there are signboards which in a good condition.
Based on interviews with HCV personnel in SPE and BPE, it was known that current monitoring of wild animals and plants is confined to the species found during the assessment in 2010. In fact, during field visits, there are several types of wildlife (birds) were not counted into the monitoring list OFI: Improved understanding of the management and monitoring of HCV areas with retraining
Status: Observation 5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner. The Company has identified the sources of waste and pollution in both the real and the factory. For example, in a document of identification for real work area obtained information about the sources of waste, waste name, type of waste, classification, management objectives, and notes. The sources of the identified activities generate waste and pollution are home generators, fertilization activities, workshops, warehouses chemicals, spray, office, residential / dormitory, clinic, public baths. As for the types of waste generated is used oil, air pollution emissions, oil cans, oil filters former, former spare parts, second- hand cloth rags, PPE scrap, used batteries, used lamp, used sacks, used gloves, apron former, water laundry, pesticide containers, oil drums, used chemicals container, ribbons printer, etc.
PT. BSC has conducted such monitoring of effluent quality measurement (once in 6 months), water quality of monitoring wells (once in 6 months), and soil quality in the area of application (once in 1 year). Those have been reported to Regional Environment Agency of Musi Rawas District. Then the hazardous waste management for the period of July to December 2013 was noted in the RKL-RPL 2nd semester 2013 document.
PT BSC has a hazardous material management plan including disposal of agrochemicals handling procedures described in B3 (No: 020 / BSC-ESH / 10) and the identification of sources of waste.
Hazardous waste that was derived from management unit is managed through hazardous waste storage at Temporary Storage of Hazardous Material that has had a license in accordance with the Musi Rawas Regent Decree No. 444 / KPTS / BLHD / 2014 on Temporary Hazardous Waste Storage Permit for PT. BSC. It is valid for 5 years since dated 13 June 2014. Hazardous waste is permitted only for 90 days storage.
Observation related to CAR No. 2013. 03 on July 2, 2014, corrective action of PT. BSC is reported balance of hazardous material to relevant agency for each 3 months. Those hazardous materials that are used oil, used batteries, used rags cloth, used filter. So the CAR No. 2013. 03 have been met.
Based on a review of documents, it was noted that the company has not been able to submitting the submission evidence of hazardous waste management report to the Head of Management of Eco-Region Sumatra and South Sumatra Governor Up Head of the Environment Agency Prov. South Sumatra. Based on these explanations, NC 2014.05 is issued
Corrective action on NC 2014.05: NC 2014.05 issuance is due to Hazardous Waste Management Report has not been submitted to the competent authority. Results on July 14, 2014 submitted the submission evidence of environmental monitoring and Hazardous Waste management reports, dated July 5, 2014 and received by the Provincial Environmental Agency dated July 8, 2014. On the basis of evidence of these improvements, the team of auditors stated NC 2014.05 CLOSED.
PT. BSC also has monitoring and analysis of waste such as: monitoring of hazardous waste that goes to the temporary disposal, monthly liquid waste quality analysis, and monitoring of the production and utilization of solid waste such as shells
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and fiber.
Status: NC2014.05 Closed 5.4 Efficiency of energy use and use of renewable energy is maximized. In the framework of the efficiency of energy use for operational estate and mill, PT BSC makes an effort by utilizing of shell and fibre as fuel for the boiler. Based on the results of the analysis of efficiency record that has been verified by the auditor team, the period of 2012 - 2013 the average efficiency of utilizing shell and fibre is 74.84% per tonne of CPO, while the period 2013-2014 is 89.73% per tonne of CPO.
Status: Full compliance 5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice. Land fire emergency response procedures have been made as the documents of Fire Prevention and Extinguishing Procedures (RSPO / P & C / KDP) No: 014 / BC-ESH / 10. The company also has conducted fire extinguisher training on February 4, 2014, followed by 23 participants from the SPE, BPE, and SPF (Minutes meeting, attendance list and photos of activities are availabe). While the existing fire extinguishing equipment in the each unit is as follows:
SPE Suction hose (10), a water hose (10), a flashlight (2), glasses (2), buckets (6), helmet / coat (8/6 "), masks / boots (4/6 '), gloves (6), hoe (7).
BPE Pump Robin EY 5.0 (3), the pump robin EY 3.0 (1), blue spiral hose (50 m), clear hose (150 m), hoes (2 pieces), sickle (7 pieces), cleaver (7 pieces), safety helmet (8 pieces), masks (10 pieces), gloves (10 pieces), plastic bucket (4 pieces), wood (7 pieces).
SPF APAR (17 units), pillar hydrant (2 units), fire hose reel (2 units), hydrant pump machine (1 unit), hydrant hose (100 m), plastic tubing (100 m).
BSC has a no-burn policy for land preparation at the opening of new areas and replanting. It is listed in the SOP document 110 / EST-ARM / 08 sections 4.
Based on the results of field visits in Block F009 Division III for replanting activity did not reveal any evidence of burning.
There are letters of appreciation for "the work of replanting 280.33 hectares in the Sungai Pinang Estate - PT Bina Sains Cemerlang" with letter number O / Reff: replanting / SPE / DSM / VII / 2013 dated July 11, 2013 and an attached cooperation letter in the name of CV. Dewa Mandiri Sawit signed on July 15, 2013 and annex 1 related to the work of replanting contractors that includes poles/stakes, uprooted and chopped / minced, dig a hole, cover the hole and land, new roads, new trenches, new terrace with fort for every interval of 20 m, the cultivation of land, making holes for planting mechanically and making ridges / cambering in low-lying areas. Based on these recordings and the results of field visits in Block F009 Division III, it is known that there is no burn in replanting activity.
Status: Full compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored. There is a document of identifying the sources of waste, emissions, unmoving disturbance as well as its management plan period (2014-2015), which contains information on the types of activities that could potentially be a source of waste, waste name, type of waste (solid, liquid), classification (hazardous or non-hazardous material), frequency (routine, non-routine), the unit, the amount of each month, the purpose of final disposal, and management plans that are evaluated and revised every year.
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PT. BSC regularly monitors the quality of emissions, once in every 6 months. It can be seen from Environmental Management and Monitoring Plan (RKL / RPL) first half and second half of 2013. Titik 1: boiler section/sterilizer Parameters Unit Threshold value(NAB) Test Result Description CO Ppm 5000 422,8 Below Threshold value SO2 Ppm 0,29 0,096 Below Threshold value NO2 Ppm 3 0,676 Below Threshold value NH3 Ppm 25 1,343 Below Threshold value Dust mg/m3 10 1,447 Below Threshold value Point 2: boiler kitchen section CO Ppm 5000 667,3 Below Threshold value SO2 Ppm 0,29 0,068 Below Threshold value NO2 Ppm 3 0,879 Below Threshold value NH3 Ppm 25 1,342 Below Threshold value Dust mg/m3 10 3,566 Below Threshold value Point 3: mill entrance gate CO Ppm 5000 476,9 Below Threshold value SO2 Ppm 0,29 0,0143 Below Threshold value NO2 Ppm 3 0,763 Below Threshold value NH3 Ppm 25 1,421 Below Threshold value Dust mg/m3 10 1,876 Below Threshold value
Location Unit Threshold Value Result Test Description Loading Romp dBA(A) 85 84,4 Below Threshold value Rebusan dBA(A) 85 85,2 Above threshold value Thereser dBA(A) 85 87,7 Above threshold value Pressing dBA(A) 85 88,6 Above threshold value Klaripikasi dBA(A) 85 88,1 Above threshold value Kernel dBA(A) 85 95,9 Above threshold value Boiler dBA(A) 85 87,5 Above threshold value Kamar Mesin dBA(A) 85 99,7 Above threshold value Pos Satpam dBA(A) 85 73,9 Below Threshold value Note: Threshhold value refer to Permen Tenaga Kerja and Transmigrasi RI No. 13/Men/2011. Sampling Date April 3, 2014
Based on the results of air quality testing, dated 10 April 2014 by UPTD HIPERKES and Safety Institute indicates that most of the parameters tested (CO, SO2, NO2, NH3 and dust) is still below the threshold value. And the test result of noise level show that to some locations are still above the threshold value in spite of the decrease in unit of dBA (A), such as the location of stew, thresher, pressings, clarification, the kernel, the boiler and engine rooms. Threshold Limit Value (TLV) based on the regulation of Minister of Manpower and Transmigration of the Republic of Indonesia No. Per.13 / MEN / 2011. RKL / RPL period 2013-2014 indicate that PT BSC performs noise reduction by continuously improving the engine unit and tree SPO – 4006a.5 Page 23 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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planting.
No audiometric examination for personnel at risk of hearing loss, such as operators in the stew, thresher, pressings, clarification, the kernel, the boiler and engine room, despite the noise test results at these location showed that the noise level is above the threshold value. During this time, in order to decrease the noise all employees are given ear plug / ear muff. Implementation of audiometric examination will be conducted in September 24, 2014 based on a periodic schedule of health examinations of PT. BSC’s personnel, dated June 2014 with operators recommended by OHS experts from the POM SPE.
Result of field trips at the previous audit activities (ASA-01) is that in a solar station of BPE and SPE are still found droplets of fuel oil (diesel) directly contaminated into the soil. (NC Minor 2013.05 - ASA.01)
Corrective action on NC 2013.05 - ASA.01: The root cause that generated NC 2013.05 - ASA.01 is because the personnel are inadvertent and having limited knowledge about the dangers of hazardous waste pollutant against environment.
A result of the improvement was verified on July 1, 2014 through visits to the fuel station. It can be seen that no contamination of diesel fuel directly into the ground. Floor depots have been made permanent by using cement. In addition there is a sewer for diesel fuel droplets that are disposed into the secondary containment. On the basis of evidence of these improvements, the team of auditors stated NC 2013.05 - ASA.01 declared CLOSED. Status: Full compliance PRINCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills
6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement. PT BSC has done a brief study of SEIA replanting plan in December and July 2012 executed by Aksenta. This study is intended to review the environmental and social impacts that may occur due to those activities, and in order to provide advice and guidance to manage these impacts. On the social aspect of personnel, replanting contractors recruit local labor and try to increase community’s incomes.
In the document of Environmental Management and Monitoring Plan (RKL / RPL) second semester of 2013, PT BSC prioritize local employment, in order to carry out community development in a well planning. Environmental Management and Monitoring Plan (RKL / RPL) routinely reported to Regional Environment Agency of Musi Rawas District and Provincial Environment Agency of South Sumatra Province. Based on data of acreage statements and interviews with management, PT BSC does not have a smallholder scheme’s management area.
Status: Full compliance 6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties. SOP Communication and Consultation with the Public (Policy Number: 006 / BSC-KKM / IV / 10 of April 2, 2009) is available. ntil Survailance-2, 2014, the procedure hasn’t been revised or no change. During Surveilance-2, lists of stakeholders of PT BSC have additional if it compare to the data survailance-1. The company consistently record people's aspirations and response / follow-up that were noted in log book. Until surveillance-2, personnel who have responsibility for consulting and communicating with the public is still the same. The personnel on behalf of Ahmad Yani (Designation Number: 011 / SP-SOS / BSC / 06/2013). His authority is to conduct communication and consultation with the community.
Status: Full compliance 6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties. SPO – 4006a.5 Page 24 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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Conflict resolution procedures have been socialized to the Villagers of Sungai Pinang on August 2, 2013. Based on interviews with Head of Muara Lengas Village and Semangus Baru Village, it was stated that there were no complaints from the community caused by the presence of PT. BSC, no environmental pollution, rivers, dust and noisy. However, there is a land claim by the Villagers of Sungai Pinang. The company strives to resolve any conflicts.
At the time of the activities of ASA-02 (July 1, 2014), the auditor team witnessed the blocking of the entrance to Palm Oil Processing Plant (POM) Sungai Pinang by some communities. After conducting interviews with representatives of the management of PT BSC is known that the blocking has been ongoing since April 2014 so that POM cannot operate. The reason some people do the blocking initiated by POM land claims that have not been given compensation - January 22, 2014: 19 Villagers of Sungai Pinang closed access to Main Road (F012 Field Div. II SPE). The claim was caused by no GRTT was paid on the land claimed (around the area POM) of ± 72 ha (their estimation). - January 27, 2014: 3 Villagers of Sungai Pinang visited PT BSC for the installation of a padlock on the entrance / gate of POM, the demand is about land compensation claim that has not been resolved since 1990. By night, the POM gate had been opened by the local police after the mediation process. - February 12, 2014 : POM gate was locked again by the community - February 27, 2014: Mediation on settlement of land claim by Villagers of Sungai Pinang involving multi parties such as the Police, Head of Village and Former Head of Village, the community and management representative of PT BSC. In the meeting, the company showed evidence that the land surrounding the POM has been paid for its compensation in 1990 for 4 landowners. - arch 27, 2014: Advanced mediation was conducted by the District Government, the Police, Head of Village, Villagers and management representative of PT BSC. The result of the meeting is the willingness of PT BSC to build smallholder scheme plantation for community according to the rules. - April 15, 2014: Community blocked the access to POM unit and estate, therefore the processing and harvesting of palm fruit cannot be conducted. - June 24, 2014: A meeting for problem solving involved the Village Community, Land Claimants, Representative of PT BSC, Plantation Office, Representative from District and Sub District Government. The result of the meeting was an agreement between PT. BSC and Community of Sungai Pinang Village regarding to problem solutions through the development of smallholder scheme plantation. Based on the progress evidence above, PT BSC has solved the dispute in accordance with procedures and existing regulations, and accepted by the parties. (OFI)
Status: Full compliance
6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions. Procedures about the mechanisms and evaluation related to the affectivity of losing of legal rights, or customary rights to the land No.009 / BSC-PK / IV / 2009 dated April 2, 2009 has not changed. Meanwhile, the procedure of implementation performed its designation such as the case when the ASA-02 activities take place (See Criterion 2.3). The identification records of the parties who receive compensation in the process of land acquisition PT BSC through FPIC method and the payment has been completed in the period of 1990 - 1999 (4945.82 ha) and November 2003 (230.04 ha), bringing the total that has been compensated are 5175.86 hectares (See also Criterion 2.3).
Status: Full compliance 6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages. Wages of Personnel of PT BSC is based on the Decree of the Governor of South Sumatra 877 / KPTS / DISNAKERTRANS /
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2013 dated December 30, 2013 related to the South Sumatra sectoral minimum wage in 2014 IDR. 1.92 million. Based on the observation of summary list of labor and wages In April 2014, all personnel receive wages in accordance with the provincial minimum wage in 2014. For example, in April 2014 on behalf of Erniawati, earns IDR. 2.04 million
Status: Full compliance 6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel. The company's policy gives workers the freedom to join association that is stated in the documents: (1) Guidelines for Sustainable Plantation Management (Policy No. 724 / TQEM-SPMS / 09 dated 27/08/2010); the company is expected to respect the rights of all employees to form and join labor unions in accordance with their choice and negotiate together; (2) Agreement (PKB) between the Company Cooperation Agency Sumatera Plantations (BKS-PPS) with Central Board of the Federation of Agricultural and Plantation Workers Union of Indonesia (PP.FSP.PP-SPSI) years from 2012 to 2014, in Article 2 of the Organization Recognition; (3) Agreement (PKB) between Business Group of PT Sumber Makmur and PT Anugerah Gemilang Minamas with Minamas Plantation Workers Federation, Staff of a Business Group PT Sumber Makmur and PT Anugerah Minamas Plantation Year 2012-2014, in chapter 8 related to employers and workers union recognition . Workers Union meetings with both internal and external well documented. Records of the meeting are available that consist of the date / year of meetings, meetings venue, attendance lists, documentation and results as well as the minutes of the meeting.
Status: Full compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions. The company has set a minimum age requirement for personnel are 18 years old as stated in the memorandum policy regarding the Child Protection Policy (Child Protection Policy-the CPP) No. POD-UM-052 / III / 2010 and Document PKB 2012-2014 Article 16 point 1.2, sub-point 1.2.2 which states that the acceptance of candidates at least 18 years old at the time of acceptance. Based on check roll (employee master) in May 2014 to SPE, BPE and SPF were concluded that all personnel have met the requirements, no workers under the age of 18 years.
Status: Full compliance 6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited. The company's policy on equal opportunities and treatment in employment contained in the Code of Sustainable Plantation Management (No.Policy 724 / TQEM-SPMS / 09 dated 27/08/2010) which states that all staff / employees must be treated fairly and equitable relating to recruitment, advancement, working conditions and job description, regardless of race, degree, ethnicity, gender, skin color, imperfections (defects), sexual orientation, corporation membership, political views, religion and age. Based on list of employees of PT BSC in May 2014 it is known that the identity of employees are diverse as Javanese, Acehnese, Batak, Mandailaing, Malay, Islamic and Christian. Based on interviews with the Head of Muara Lengas Village and Semangus Baru Village, the company provides the opportunity, equal employment opportunities to all employees.
Status: Full compliance 6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied. The company's policy regarding the implementation of the gender policy guidelines No. 701 / TQEM-ESH / 10 which includes the prevention of sexual harassment and violence. The objective of these guidelines is to provide guidance specifically on gender policy.
In addition to SOP policy on the protection of women's reproductive rights (SOP No. 724 / TQEM-SPM / 09 dated 27/08/2010 and policies (memorandum) relating to the treatment of pregnant employees and nursing Memorandum No. 005 / BSC-SOU / V / 2013 dated May 1, 2013 as contained in the assessment S1, PT BSC also has a policy of treatment of women workers in the form of a memorandum No. 1st / BPE-BSC / XII / 2013 dated December 1, 2013 which contains: SPO – 4006a.5 Page 26 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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1. Granting leave H1 (menstruation) 2. Granting leave H2 (pregnant): - With a gestational age of 7.5 months - 1.5 years - After giving birth - for 1.5 months 3. For pregnant women workers: cannot perform work related to chemicals such as spraying and fertilizing. 4. For the working woman who just gave birth / breastfeeding during the first year should not perform job-related chemicals such as spraying and fertilizing. 5. Women workers should be protected from abuse: sexual abuse and domestic violence by her husband.
Available evidence of the implementation of policies regards to the protection of women's reproductive rights, the granting of leave (H1) and maternity leave (H2) for example: 1. Leave H1 for Ms. Yurna N and Sri Mulyani in Division II SPE Estate on June 26-27, 2014 2. Leave H1 for Ms. Mukarifah in Division I SPE Estate on March 27-28, 2014 3. Leave H2 / childbirth preparation for Ms. Sri Lestari from March 01 until June 1, 2013
Based on the results of field interviews in daycare Bukit Pinang Estate Division 1, it is known that female workers in daycare do not get the socialization of gender committee and did not follow the regular meetings held by the committee team gender.
Status: Full compliance 6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses. PT BSC does not have a scheme of its smallholder scheme and the POM did not receive fruit from the outside, therefore the calculation of this indicator is not applicable. Mechanism of FFB price is determined by the central management of Minamas which refers to the applicable rules
Status: Full compliance
6.11 Growers and millers contribute to local sustainable development wherever appropriate. The company has contributed to the area development, here are the evidence: 1. The company has paid taxes, such as: PBB, street lighting tax (IRPM) Non PLN. For example: Payment of PPJ tax, non PLN SPF, IDR. 902 362, PPJ Tax, Non PLN BPE IDR. 2,105,373, PPJ Non PLN SPE IDR. 1,111,818, groundwater tax SPF IDR. 6,218,700 the period November 2013 to February 2014. PBB IDR. 1.783.167.400 dated June 1, 2013. 2. The Company has conducted Community Development (CD) and Cooperate Responsibility (CSR) for the period 2013-2014 Social, those are: Help flood victims in the district Muara Lakitan IDR. 20,000,000, brick mold in the village of Muara Rengas and Semeteh IDR. 69.8 million, establishment of rural cooperatives in the village of Semangus IDR. 40,000,000, the village office building in the Anyar Village IDR. 175 million, the construction of the village office in the Semeth Village IDR. 175 million, a fence of the mosque in the village of SP5 Air Balui IDR. 1,000,000, the village office building in the Anyar village IDR. 87.5 million, the construction of the village office in the village Semetah IDR. 175 million, the construction of mosques and mosque’s tower in Sungai Pinang IDR. 150,000,000, the village office building in the Anyar Village IDR. 87.5 million.
Status: Full compliance
PRINCIPLE #7 Responsible development of new plantings
7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incoIDRorated into planning, management and operations. PT BSC does not have the development of a new area (new estate), there are only replanting activities in the period 2012- 2013 in the SPE and BPE.
Environmental managements document that has been owned by the BSC are: • EIA.
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• Social Impact Assessment and Environmental Impact of replanting activities.
PT BSC has had a document of Environmental Management and Monitoring Plan (RKL / RPL) for the activities of PT BSC second half of 2013 the period from July to December 2013. The report has been equipped with environmental management and monitoring that has been recommended in the study of replanting.
PT BSC has conducted management and environmental monitoring including replanting studies that have been recommended in the EIA document and study the effects due to replanting. Environmental management and monitoring are reported regularly (every 6 months) to Regional Environment Agency of Musi Rawas District.
There is no development of smallholder scheme in PT. BSC.
Status: Full compliance 7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incoIDRorated into plans and operations. PT BSC didn’t conduct new planting, but undertakes replanting (replanting). Replanting activities carried out on the basis of study of the land physiographic that is generally obtained from secondary data, those are report feasibility study and evaluation of land suitability for PT. BSC. Then, direct observation was conducted in the field. Information regards to physiographic land noted in document of EIA PT BSC. In addition, a review of the physical aspects of water and land are also contained in the Brief Study of SEIA. Replanting plan was drawn up by Aksenta on December 1, 2012.
PT BSC has the internal report regards to the SEIA brief study, replanting plan conducted by a third party (Aksenta) on December 1, 2012. In that document there is a study on the physical aspects of water and land.
Status: Full compliance 7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values. Based on the results of the visit in Block F009 Division 3 SPE, it’s known that HCV areas such as riparian , no replanting conducted and no combustion method used.
Gambar Fig .4 Conditions replanted areas F009, Division III , Sungai Pinang Estate (green belt in the form of palm trees that allowed / not logged in riparian HCV.1) There is a Brief Study regards to Social Environment Impact Assessment (SEIA) replanting plan PT. BSC Sungai Pinang and Bukit Pinang Estate in the District. Musi Rawas, South Sumatra by Aksenta December 1, 2012. The study was conducted for the period 2012-2015.
PT BSC has had a plan map of replanting activities Sungai Pinang Estate (2014-2030) and Bukit Penang Estate (2012- 2013). While the actual map replanting activities until May 2014 were covering an area of 486.37 hectares (SPE) and 411.65 Ha (BPE). Based on these maps, there is no HCV4.1 areas (Selingsing Riparian) that were replanted by the company.
Status: Full compliance 7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided. PT BSC does not have the development of a new area (new estate), there are only replanting activities in the period 2012-
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2013 covering the SPE and BPE.
PT BSC has conducted semi-detailed soil study for the entire area of PT BSC and it is equipped with maps. Replanted areas have been included in this study. Based on result semi-detailed soil study. It did not reveal any fragile soils (prone to landslides) and marginal soil. The company only planted on mineral soils with flat and undulating slopes. Based on the results of the field visit to the area, it is known that area with certain slope has managed through terrace system; empty fruit bunches applications, making of silt pits and planting cover crops.
Status: Full compliance 7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions. PT BSC does not have expansion areas for new plantings. Activities that take place today are replanting (replanting) of palm trees in the legal area and the compensation payment has been completed. Meanwhile, since 2009, PT BSC has made the process of obtaining the land area of 308.35 ha ± (excluding acreage planted and cultivated) to the National Land Agency (BPN) to obtain Land Rights. This is evidenced by measuring the circumference by BPN in accordance with letter No. 1927 / 6-16 / VIII / 2009 dated August 4, 2009. Beside that the communication process with related agencies continued through letter No: 165 / BSC / MW / PSD / VIII / 12, dated August 6, 2012. Application for Issuance of Permit Location area of 308 ha addressed to the Head of BPN and letter No. 178 / BSC / MW / PSD / VII / 13, dated July 10, 2013 addressed to the regent of Musi Rawas, regards to request Location Permit and Business License Cultivation Plantation (PLANTATION BUSINESS PERMIT (PBP)-B). But until the ASA-02 activities take place, there has been no response from the concerned government regarding the progress of application. Status: Full compliance 7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements. PT BSC does not have expansion area for new plantings. Regarding compensation for the expropriation of land from the public at the beginning of development, have been completed through the FPIC process. See also Criterion 6.4
Status: Full compliance 7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice. PT BSC has a no-burn policy for land preparation at the opening of new areas and replanting. It is listed in the SOP document 110 / EST-ARM / 08 Part 4. See also Gambar.4 in Criterion 7.3. There are letters of appreciation for "the work of replanting 280.33 hectares in the Sungai Pinang Estate - PT Bina Sains Cemerlang" with letter number O / Reff: replanting / SPE / DSM / VII / 2013 dated July 11, 2013 and an attached SPK in the name of CV. Dewa Mandiri Sawit signed on July 15, 2013 and annex 1 related to the work of replanting contractors that includes poles/stakes, uprooted and chopped, dig a hole, cover the hole and land, new roads, new trenches, new terrace with fort for every interval of 20 m, the cultivation of land, making holes for planting mechanically and making ridges / cambering in low-lying areas. Based on these recordings and the results of field visits in Block F009 Division III, it is known that there is no burning in replanting activity. Land fire emergency response procedures have been made in the form of documents and Fire Prevention Procedures (RSPO / P & C / KDP) No: 014 / BC-ESH / 10. The company has a fire monitoring reports every day (morning and evening) for the location of nucleus, occupation and land around the core. Recapitulation period July 2013 till June 2014 no land fires (in a safe condition), the report is reported to the central PSQM. Based on the results of the visit in the F009 block of Division 3 of SPE, it is known that the activity does not use combustion replanting
Status: Full compliance PRINCIPLE #8 Commitment to continuous improvement in key areas of activity
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8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations. The company does not use Paraquat. Memorandum from the Manager as of December 11, 2009 regarding the termination of the use of chemicals paraquat.
A result of interviews with officials and visits from the list to spray chemical use, PT BSC does not use chemicals paraquat.
PT BSC has revised document Environmental Management and Monitoring Plan (RKL/RPL) from estate and mill in Muara Lakitan Sub District, Musi Rawas District, back up area of 24,000 hectares, 6513 hectares of estate area, and plant capacity of 30-60 tons TBS/h. This document has been endorsed by Regents of Musi Rawas 128B / KPTS / IV / 2007 dated October 30, 2007. Based on interviews and field visits, it was known that the current plant capacity in surveillance 1 is 30 Tons FFB / Hour.
The Company has identified the sources of waste and pollution in both the estate and the mill, For example, in a document of identification for real work area obtained information about the sources of waste, waste name, type of waste, classification, management objectives, and notes. The sources of the identified activities that generate waste and pollution are home generators, manuring activities, workshops, warehouses chemicals, spray, office, residential/housing, clinic, public baths. As for the types of waste generated is used oil, air pollution emissions, oil cans, oil filters former, former spare parts, second- hand cloth rags, PPE scrap, used batteries, used lamp, used sacks, used gloves, used apron, water laundry, pesticide containers, oil drums, used chemicals container, printer ribbons, and so forth.
There is a document identifying the sources of waste, emissions, unmoving disturbance as well as its management plan period (2014-2015), which contains information on the types of activities that could potentially be a source of waste, waste name, type of waste (solid, liquid), classification (Hazardous material or non-hazardous material), frequency (routine, non- routine), the unit, the amount of each month, the purpose of final disposal, and management plans are evaluated and revised every year.
PT BSC has reviewed SEIA concise plan of replanting in the December and July 2012 executed by Aksenta. This study is intended to review the environmental and social impact that may occur due to those activities, and also provides advice and guidance to manage these impacts. On the social aspect and workers, contractors replanting recruit local labor and tried to increase income.
Environmental Management and Monitoring Plan (RKL/RPL) is routinely reported to Regional Environment Agency of Musi Rawas District and Provincial Environment Agency of South Sumatra Province. Status: Full compliance
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3.2. Summary of Assessment Report of Supply Chain
Clause (Module D) CPO Mills - Segregation Requirements
1 Documented Procedures 1.1 The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following: a) Complete and up to date procedures covering the implementation of all the elements in these requirements. b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard. No change in procedure of Supply Chain owned Sungai Pinang POM. All element in terms of segregation has been available in the Supply Chain Procedure No. 027 / BSC-SCCS / 12 dated 1 September 2012 and endorsed by the Estate Manager (SPE / BPE) and Mill Manager dated July 13, 2013.
Status: Full compliance 1.2 The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
No change in the supply chain procedures owned Sungai Pinang POM. All elements in terms of segregation has been available in the Supply Chain Procedure No. 027 / BSC-SCCS / 12 dated 1 September 2012 and endorsed by the Estate Manager (SPE / BPE) and Mill Manager dated July 13, 2013. The reception and processing of FFB in Sungai Pinang POM comes from RSPO certified sources of FFB, which according to the Memorandum issued by the Head PSQM (Plantation Sustainable Quality Management) dated February 27, 2013, which explained that the labeling of FFB. FFB given stamp of RSPO certified and non-RSPO Certified if FFB is not certified. The product identity of RSPO is segregation certified. Status: Full compliance 2 Purchasing and goods in 2.1 The facility shall verify and document the volumes of certified and non-certified FFBs received. Sungai Pinang Factory (SPF) is only receive and process FFB of the core estate. FFB has been already RSPO Certified (Sungai Pinang Real Estate and Bukit Pinang), and did not receive FFB from outside (non-certified). POM Sungai Pinang did not operate since April 2014 because of social problems (See Criterion 2.3 P & C), so that the harvesting of FFB didn’t run also. The FFB acceptance from the core estate (certified) was not sustainable, and then the result of processing is not optimal. Thus, during the activities of the ASA-02, teams of auditors only verify the shipment volume of documents certified products only (CPO and PK). Status: Full compliance 2.2 The facility shall inform the CB immediately if there is a projected oveIDRroduction. Product Claim CSPO is in accordance with attached certificate QUALITY-RSPO / 020: FFB: 105.648 tons; CPO: 22.070 tons; PK: 4.416 tonnes Actual production period July 2013 - in June 2014: TBS: 72,731.54 tons; CPO: 14,725.42 Tons; PK: 2,593.20 Tons Actual production is still below the certificate claims.
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Status: Full compliance 3 Record keeping 3.1 The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements. Since POM Sungai Pinang obtain RSPO certification on September 11, 2012, the listing of certified products started in October 2012 until April 2014.
Status: Full compliance 3.2 Retention times for all records and reports shall be at least five (5) years. Since POM Sungai Pinang obtain RSPO certification on September 11, 2012, the listing of certified products with segregation claims were conducted during the period October 2012 to April 2014. While the entire production data was documented in a centralized computer system
Status: Full compliance 3.3 The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis. Based on three monthly basis report of supply chain period October 2013 – April 2014, it was produced the data. Those are: FFB certified (October 2013 – Apr 2014): 139,458,571 kg ≈ 139,458.57 Ton CSPO produced (October 2013 – April 2014): 28,857,991 kg ≈ 28,857.99 Ton CSPK produced (October 2013 – Apr 2014): 5,402,780 kg ≈ 5,402.78 Ton
Status: Full compliance 3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated. Example of document: CPO Shipment Measuring Ticket No: 014919 Vehicle No: BG 8004 SI Transporter: CVSI – CV Semangus Indah Express Dest Mill: CB01 Product: CPO Standard. Driver: SUHARDI Nett weight: 8,980 kg Cap: RSPO Certified Segregation. Seal: 00160-00161
Letter o Instruction MKS No: SPF/PTS/001/14/115 dated 12 Maret 2014. Destination: PT Patisondo, Palembang. No. DO: 00001/BSC/DO-PTS/I/2014 Measuring Ticket Number: 14919 Weight Nett: 8,470 kg FFA: 7.35 %; Moisture: 0.35 % Vehicle Number: BG 8004 SI Driver Name: Suhardi Driving License Number: 7908 2733 0981 No. DO Transportation: …/DO-SIE/III/14 Locis: No.: 00160-00161; Amount: 2; Color: Yellow with BSC Logo , Stamp: RSPO Certified Segregation.
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Letter of Instruction MKS No: SPF/PTS/002/14/01 tanggal 12 Maret 2014. Destination: PT Patisondo, Palembang. No. DO: 00002/BSC/DO-PTS/III/2014 Number of Measuring Ticket: 14919 Weight Nett: 510 kg FFA: 7.35 %; Moisture: 0.35 % Vehicle Number: BG 8004 SI Driver Name: Suhardi Driving License Number: 7908 2733 0981 No. DO Transportation: …/DO-SIE/III/14 Locis: No.: 00160-00161; Amount: 2; Color: Yellow with BSCLogo, Stamp: RSPO Certified Segregation.
Delivery Order No: …/DO-SIE/CPO/III/14 Transporter: Semangus Indah Express D/O Number: 02/BSC/DO-PTS/I/2014 Transportation Contract: 001/Jasa Angkutan/PT. BSC-SI/III/2012 PT Patisindo Sawit Amount of weight: 1,000,000 kg
Example o document: Delivery PK Measuring Ticket Number: 015430 Customer: BSI – PT. Berkat Sawit Sejati Destination: 24 Transporter: CVSI – CV Semangus Indah Express Product: 0008 – Palm Kernel (IKS) Vehicle No: BG 8012 SI Driver: TITO Nett weight: 9,170 kg Cap: RSPO Certified Segregation. Seal: 02861 – 02866 Contract/DO No: 00094/00084/03/14/L-BSC-IKS Order Qty: 00 MT; Mill Wt: 9.17 MT; Bal: 264.91 MT; Tank No: 4; Tank Desc: PK Bulk Silo 1
Letter of Instruction IKS No: SPF/BSS/00094/14/14 Dated , April 14, 2014. Destination: PT Berkat Sawit Sejati, Palembang. No. DO: 00094/00084/03/14/L-BSC-IKS Measuring Ticket Number: 15224 Nett Weight: 9,170 kg Dirt: 7.23 %; Moisture: 8.42 % Vehicle Number: BG 8012 SI Driver Name : Tito Driiving License Number : 7302 1117 0244 No. DO Transporter: …/DO-SIE/PK/XI/13 Locis: No.: 02861-02866; Amount: 6; Color: Yellow with BSC Logo
Delivery Order No: 27/DO-SIE/IKS/III/14 Transporter: Semangus Indah Express D/O Nomor: 00094/00084/03/14/L-BSC-IKS Dated : Maret 2014 Transportation Contract: 001/Jasa Angkutan/PT. BSC-SI/III/2012 PT Patisindo Sawit Amount of weight: 400,000 kg
Status: Full compliance 4 Sales and goods out 4.1
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The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information: (a) The name and address of the buyer (b) The date on which the invoice was issued (c) A description of the product, including the applicable supply chain model (Segregated) (d) The quantity of the product delivered (e) Reference to related transport documentation Example of document: CPO Delivery Measuring Ticket No: 014919 Vehicle No: BG 8004 SI Transporter: CVSI – CV Semangus Indah Express Dest Mill: CB01 Product: CPO Standard. Driver: SUHARDI Nett weight: 8,980 kg Stamp: RSPO Certified Segregation. Seal: 00160-00161
Letter o Instruction MKS No: SPF/PTS/001/14/115 tanggal 12 Maret 2014. Destination: PT Patisondo, Palembang. No. DO: 00001/BSC/DO-PTS/I/2014 Number of measuring ticket: 14919 Nett Weight: 8,470 kg FFA: 7.35 %; Moisture: 0.35 % Vehicle Number: BG 8004 SI Driver Name: Suhardi Driving License Number: 7908 2733 0981 No. DO Transporter: …/DO-SIE/III/14 Locis: No.: 00160-00161; Amount: 2; Color: Yellow with BSC ogo, Stamp: RSPO Certified Segregation.
Letter of Instruction MKS No: SPF/PTS/002/14/01 dated March 12, 2014. Destination: PT Patisondo, Palembang. No. DO: 00002/BSC/DO-PTS/III/2014 Number of Measuring Ticket : 14919 Nett Weight: 510 kg FFA: 7.35 %; Moisture: 0.35 % Vehicle Number: BG 8004 SI Driver Name: Suhardi Driving License Number: 7908 2733 0981 No. DO Transporter: …/DO-SIE/III/14 Locis: No.: 00160-00161; Amount : 2; Color: Yellow with BSC Logo, Stamp: RSPO Certified Segregation.
Delivery Order No: …/DO-SIE/CPO/III/14 Transporter: Semangus Indah Express D/O Nomor: 02/BSC/DO-PTS/I/2014 Transporter Contract: 001/Jasa Angkutan/PT. BSC-SI/III/2012 PT Patisindo Sawit Amount of weight: 1,000,000 kg
Example of Document : PK Delivery Measuring Ticket: 015430 Customer: BSI – PT. Berkat Sawit Sejati Destination: 24 Transporter: CVSI – CV Semangus Indah Express Product: 0008 – Palm Kernel (IKS) SPO – 4006a.5 Page 34 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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Vehicle No: BG 8012 SI Driver: TITO Nett weight: 9,170 kg Stamp: RSPO Certified Segregation. Seal: 02861 – 02866 Contract/DO No: 00094/00084/03/14/L-BSC-IKS Order Qty: 00 MT; Mill Wt: 9.17 MT; Bal: 264.91 MT; Tank No: 4; Tank Desc: PK Bulk Silo 1
Letter of Instruction IKS No: SPF/BSS/00094/14/14 Dated April 14, 2014. Destination: PT Berkat Sawit Sejati, Palembang. No. DO: 00094/00084/03/14/L-BSC-IKS Number of Measuring Ticket: 15224 Nett Weight: 9,170 kg Dirt: 7.23 %; Moisture: 8.42 % Vehicle Number: BG 8012 SI Driver Name: Tito Driving License Number: 7302 1117 0244 No. DO Transporter: …/DO-SIE/PK/XI/13 Locis: No.: 02861-02866; Amount: 6; Color: Yellow with BSC Logo
Delivery Order No: 27/DO-SIE/IKS/III/14 Transporter: Semangus Indah Express D/O Nomor: 00094/00084/03/14/L-BSC-IKS Dated: March 2014 Transporter Contract: 001/Jasa Angkutan/PT. BSC-SI/III/2012 PT Patisindo Sawit Amount of Weight: 400,000 kg
Status: Full compliance 5 Processing 5.1 The facility shall assure and verify through clear procedures and record keeping that the RSPO certified palm oil is kept segregated from non certified material including during transport and storage and be able to demonstrate that is has taken all reasonable measures to ensure that contamination is avoided. The objective is for 100 % segregated material to be reached. The systems should guarantee the minimum standard of 95 % segregated physical material9; up to 5 % contamination is allowed. Sungai Pinang Factory (SPF) only received and processed FFB were derived from the core estate, Which has been already RSPO Certified (Sungai Pinang Real Estate and Bukit Pinang), and did not receive FFB from the outside (non-certified)
Status: Full compliance 5.2 The facility shall provide documented proof that the RSPO certified palm oil can be traced back to only certified segregated material. Sungai Pinang Factory (SPF) only received and processed FFB were derived from the core estate, Which has been already RSPO Certified (Sungai Pinang Real Estate and Bukit Pinang), and did not receive FFB from the outside (non-certified)
Status: Full compliance 5.3 In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that: The crush operator conforms to these requirements for segregation The crush is covered through a signed and enforceable agreement
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POM Sungai Pinang does not have Kernel Crushing Plant.
Status: Full compliance 6 Training 6.1 The facility shall provide the training for all staff as required to implement the requirements of the Supply Chain Certification Systems SCCS training was conducted on July 2, 2014 SPF office, Time: 14.00 – 16.00. Speaker: Parulian Sinaga (ESH – PSQM). Attendee: 11. Administration Section (1 person); Production Personnel (1 person); Cashier(1); Human Resources Staff(1); Purchasing (1); Laboratory (1); Grading operator (2); Head of section SPF (1); Maintenance Assistant (1). Status: Full compliance 7 Claims 7.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims. Since POM Sungai Pinang obtained RSPO certification, dated 12 September 2012, there has been no sale using RSPO certified claims. But POM Sungai Pinang (SPF) has been set up to support the use of RSPO certified palm oil in accordance with the RSPO Guidelines for Communication and Claims. Regulating the use of the certified oil was described in procedure of supply chain systems (supply chain) SOP document no. 027 / BSC-SCCS / 12 dated September 1, 2012, by including a reference RSPO regulations on Communication and Claims (RSPO Guidelines for Communication and Claims) , section 3.8 (reference). Status: Full compliance
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3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report)
1. Evidence of permission or approval certificate and logo from Certification Body which X or√ submitted by Client ASA-02 Since POM Sungai Pinang obtained RSPO certification dated September 11, 2012, it has never sold certified products and did not use the logo or symbol of the RSPO Certified in trading √ activities. Status: Full compliance
2. Implementation of certificate and logo used by Client comply with size and type (shape) X or√ against Guideline of Logo Use ASA-02 Since POM Sungai Pinang obtained RSPO certification dated September 11, 2012, it has never sold certified products and did not use the logo or symbol of the RSPO Certified in trading √ activities Status: Full compliance
3. Implementation of Certificate and Logo is not used on product X or√
ASA-02 Since POM Sungai Pinang obtained RSPO certification dated September 11, 2012, it has never sold certified products and did not use the logo or symbol of the RSPO Certified in trading √ activities Status: Full compliance
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo. X or√
ASA-02 Since POM Sungai Pinang obtained RSPO certification dated September 11, 2012, it has never sold certified products and did not use the logo or symbol of the RSPO Certified in trading √ activities Status: Full compliance
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3.4. Summary of RSPO Partial Certification.
Total of management unit that was observed: 1. KKPA Sungai Cengal(as a new supply base for Bebunga POM – PT LMR) 2. PT Mitra Austral Sejahtera (Mill and Supply bases)
2.1 There is compliance with all applicable local, national and ratified international laws and X or√ regulations. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) KKPA Sungai Cengal has some requiremenst compliance with relevant laws include: a. The application of risk analysis, implementation of OHS regularly, PPE use and application of safety briefings relating to Law No. 1 of 1970 on Safety and Government Regulation No. 50 of 2012. b. Providing Social Securities for workers, reporting of occupational accidents UU No.3 of
1992. c. Land Use Title (HGU) ownership, business licenses, EIA relating to UU.No18 2004 on the plantation
2. PT Mitra Austral Sejahtera (Mill and supply bases) PT Mitra Austral Sejahtera is compliance with applicable laws and regulations. Status: Full compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local X or√ communities with demonstrable rights. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) The acquisition and management of smallholder with KKPA scheme (Primary Members of Cooperative Credit) based on Recommendation of Regents Kotabaru Number: 525/098 / PG.III dated February 28, 2004.
2. PT Mitra Austral Sejahtera (Mill and supply bases) This management unit has demonstrated land use and not legitimately contested by local communities. The company’s land acquisition process has been in accordance with the prevailing regulations Status: Full compliance
6.3 There is a mutually agreed and documented system for dealing with complaints and X or√ grievances, which is implemented and accepted by all parties. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) - Complaint Mechanism from the external was set in SOP Communication (05 / KKPA ASC-SOP / 14) dated August 6, 2014. - SOP handling public complaints with SOP number 28 / KKPA ASC-SOP / 14 dated August 1, 2014. 2. PT Mitra Austral Sejahtera (Mill and supply bases) PT Mitra Austral Sejahtera has documented system for dealing with complaints and grievances, which is implemented and accepted by all parties. There is a Communication Procedure No. Policy 501/MAS-KOM-03/11 dated April 8, 2011 implemented through the Mail Box, Email, Announcements, posters, brochures / pamphlets and meeting / briefing, etc. To resolve complaints / disputes associated with land, the company has prepared a Compensation Negotiation Process Mechanism No Policy 501/MAS-Doc 01/11 dated April 8, 2011, which contains a flowchart of (derasa) compensation payment process through a amicable discussion and meetings with Muspika (Task Force).
Status: Full compliance
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6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities X or√ and other stakeholders to express their views through their own representative institutions. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) Occupation of land acquisition procedures contained in the concession area of the document number 343 / PSD-OKUP / 11 which was ratified on July 1, 2012. 2. PT Mitra Austral Sejahtera (Mill and supply bases) PT Mitra Austral Sejahtera has a Compensation Negotiation Process Procedure No. Policy 501/MAS-Doc 01/11 dated April 8, 2011, which contains a flowchart of compensation payment process (Derasa) through amicable discussion and meeting with Muspika. The pricing of compensation is based on the Minutes of Agreement on Compensation (Derasa) Pricing dated December 8, 2005 as agreed by PT MAS, Community Leaders and KUD managers, acknowledged by Sub-District Chiefs (3 Sub-districts). Socialization was held on December 9, 2005 and attended by 35 representatives of related groups. Status: Full compliance
7.3 New plantings since November 2005, have not replaced primary forest or any area X or√ required to maintain or enhance one or more High Conservation Values. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) Based on identification of HCV conducted in 2014, found that planting undertaken since 2005 are not in areas that include HCV or primary forest. Based on the actual map of land clearing can be seen that the realization of land clearing in accordance with the results of the analysis of the identification of HCV. 2. PT Mitra Austral Sejahtera (Mill and supply bases) PT Mitra Austral Sejahtera has not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values. Based on the company’s Plantation Concession issued through Decision of Land Agency Head of Sanggau District No. 400-56/IL-1999 dated January 8, 1999 on the Granting of Extension Concession the Purposes of Palm Oil Plantation located at Parindu, Bonti, Hulu and Kembayan Tayan sub-districts in the name of PT Mitra Austral Sejahtera with a total area of 20,000 hectares of 30,000 hectares reserved area, the concession of PT MAS is located within Other Use Area (APL) in accordance with the Spatial Plan of West Kalimantan Province The company management has declared to the community that the company will preserve and will not cultivate palm oil crops in areas that have been identified as HCV (MAS-3 Estate’s Statement Letter dated May 1, 2011). Local people / Indigenous Figures joined in Satuan Pelaksana were directly involved in the identification process of areas where palm oil planting is not allowed in accordance with the agreement. Status: Full compliance
7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous X or√ peoples, local communities and other stakeholders to express their views through their own representative institutions. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) KKPA Cengal River has had documents environment impact analysis (EIA) for oil palm plantations and palm oil mills Pamukan subdistrict of North, South Pamukan, and Sungai Durian Kotabaru South Kalimantan 1994 compiled by Anima PT Perkasa Engineering and agriculture ministers approved by decree number 008 / EA / BA / II / 95 dated February 27, 2005.
Based KKPA Area Map and Area stament and field verification, it didn’t find any areas that are within the control KKPA traditional rights. SPO – 4006a.5 Page 39 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang – Sime Darby Plantation Sdn Bhd
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2. PT Mitra Austral Sejahtera (Mill and supply bases) Available EIA documents as approved by the Central EIA Committee letter the Department of Forestry and Plantations, No: 242/Menhutbun-II/2000, on March 23, 2000.
Based on the Plantation Development Realization Report of the socialization of new land opening has been conducted in July to September 2010 for Bonti and Kembayan Sub-districts, and unit has done socialization of new land opening in March 2011 (Sedae, Canal, Mua, Kampuh, and Tapa sub-villages).
Based on interviews with residents of RT Pinsam the company’s new plantation opening process also involved the “Satlak” Team or Managing team consisting of Sub-village Chiefs, Indigenous leaders, KUD Sekayam Jaya Manager and Village officials as officers who perform verification of the land to be opened. Status: Full compliance
7.6 Local people are compensated for any agreed land acquisitions and relinquishment of X or√ rights, subject to their free, prior and informed consent and negotiated agreements. 1. KKPA Sungai Cengal (as a new supply base for Bebunga POM – PT Langgeng Muaramakmur) Implementation of the KKPA ASC program is based on Cooperation Agreement between PT. Paripurna Swakarsa and PT. Swadaya Andika with Koperasi Bina Swadaya Karya. The entire of KKPA Estate is owned by each farmer members of KKPA (the ground state is a Certificate of Property and Evidence Seals from the village head). 2. PT Mitra Austral Sejahtera (Mill and supply bases) There is a Land Compensation Negotiation Process procedure No. 501/MAS-Doc 01/11 dated 8 April 2011 in which contains a flow chart of compensation process involving amicable deliberation and meetings with Muspika (Task Force). Documented process and agreement of land acquisition for new plantation area are maintained in MAS 3 Estate’s office and RSPO secretariat office in MAS 1 Estate. Status: Full compliance
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3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.5.1 Identification of Findings, Corrective Actions and Observations at Annual Surveillance Assessment - 02
CAR Ref Std Non- Compliance Area Grade Time Limit Corrective Action Observation Status Date Closed No 2014.01 Major Evidence of compliance with Estate, Major 2 The company must be able Root cause: Closed 2 2.1.1. applicable and relevant legal Mill September to show that OHS expert with September OHS expert license has been expired requirements. 2014 license in P2OHS Unit of Observ 2014 Corrective action: Decree of Appointment of OHS SPE and SPF in ation Expert in SPE and SPF has accordance with existing Extended License of OHS expert to relevant expired on March 21, 2013 and regulation institution. has not been extended. So this is Preventive Action: not in accordance with the Conducted monitoring of OHS Expert’s Ministrial Regulation No. PER.04 license / MEN / 1987 of P2OHS and Auditor Observation : OHS assignment. September 4, 2104 The management unit sends evidence of a letter related to the extension period of SIO AOHS from OHS Training Institutions (PT Elbana Industrial Supply), dated August 28, 2014. The letter stated that the SIO General AOHS a / n RONI SANTOS and ARIEF RUSDINATA is still being processed in Manpower Department Evidence of the maintenance process by a team of auditors have been sufficient to justify the fulfillment process improvement process, so that NC 2014.01 can be CLOSED and the NC status turned into observations. Status will be met the standard if the new card of AOHS can be
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CAR Ref Std Non- Compliance Area Grade Time Limit Corrective Action Observation Status Date Closed No shown. 2014.02 Minor Periodic Medical checks up by Estate Minor ASA-03 Companies must be able to Root Cause: Open 4.7.2 the doctor, for personnel who & Mill show evidence of periodic is working in high risk area medical examination and Corrective action: The Company has conducted special medical periodic medical checks up for examinations (audiometry, Preventive Action: employees who is working in spirometry, and high risk area (operator, the cholenastrase). And Auditor Observation: fertilizer, and spraying evaluation of the results of personnel). But it has not been the medical examination able to show evidence of that has been carried out. audiometric test results for employees who are working in high noise levels for the year 2013. 2014.03 Minor Completeness of OHS and Estate Minor ASA-03 Root Cause: Open 4.7.6 First Aid Equipment in the & Mill - Companies must be able workplace. to show evidence that all Corrective action: - Results of field observations first aid equipment in the Preventive Action: in SPF operational vehicles workplace is in
and Final Disposal Place, accordance with the Cottage 1 SPE, there are Auditor Observation: expired medicines in First standards / regulations. Aid Box. - Companies must be able - Observations in Fuel to show evidence that Station, it is known that the the whole fire air pressure on the extinguisher in the extinguishers shows in red workplace in accordance color. with the standards /
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CAR Ref Std Non- Compliance Area Grade Time Limit Corrective Action Observation Status Date Closed No regulations.
2014.04 Major Recording of Environmental Estate Major Septemer The company must be able Root Cause: Closed 21 5.1.2 Management and Monitoring & Mill 2, 2014 to present submission August The submission evidence of RKL-RPL Plan (RKL/RPL)’s Report evidence of RKL/ RPL 2014 Report hasn’t been presented yet. Report, Semester I, Year The company hasn’t been able to Corrective action: present submission evidence of 2013, addressed to KLH RKL/RPL Report, Semester I, Province and also Delivering submission evidence of RKL- Year 2013, addressed to KLH submission evidence of RPL Report to relevant institution Province and also submission RKL/RPL Report Preventive Action : evidence of RKL/RPL Report Submission, Semester II, Submission evidence should be Submission, Semester II, 2013, 2013, addressed to documented properly. Regional Environment addressed to Regional Auditor Observation: Environment Agency of Musi Agency of Musi Rawas Rawas District. District. August 21, 2014 The management unit solved the problem by submitting the submission evidence of RKL-RPL report to relevant agencies.
Results of this corrective action are on August 21, 2014 submitting the submission evidence of RKL-RPL report, semester I and II of 2013 to Regional Environment Agency of Musi Rawas District, dated June 9, 2014, submitting the submission evidence of RKL-RPL report I & II in 2013 to the Environmental Agency (BLH) of South Sumatra Province, it was submitted on July 5, 2014 (No: 002 / BSC / SPF / VII / 14) and accepted by the Provincial Environmental Agency dated 8 July 2014. On the basis of evidence of these improvements, the team
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CAR Ref Std Non- Compliance Area Grade Time Limit Corrective Action Observation Status Date Closed No of auditors stated NC 2014.04.CLOSED
2014.05 Minor Reporting Hazardous Waste Mill Minor ASA-03 The company must been Root Cause: Closed 15 5.3.1 able to submitting the July Based on a review of documents, Hazardous Waste Management Report has submission evidence of 2014 it was noted that the company not been submitted to the competent hazardous waste has not been able to submitting authority. management report, the submission evidence of Corrective action: hazardous waste management addressed to the Head of report, addressed to the Head of Management of Eco-Region Submitting Hazardous Waste Management Management of Eco-Region Sumatra and South Report to the relevant institution Sumatra and South Sumatra Sumatra Governor, Up Preventive Action: Governor, Up Head of the Head of the Environment Ensure all routine reports are written and Environment Agency Prov. South Agency Prov. South submitted in proper time Sumatra. Sumatra Auditor observation: July 14, 2014 Management unit was submitting the submission evidence of environmental monitoring and Hazardous Waste management reports dated July 5, 2014 and received by the Provincial Environmental Agency dated 8 July 2014. On the basis of evidence of these improvements, the team of auditors stated NC 2014.05 CLOSED.
2014.06 SCCS Pencatatan produk Mill Major August2, Sungai Pinang POM must Root Cause : Closed 15 Modul- bersertifikat RSPO basis 3 2014 record and balance all FFB July Recording of certified product in 3 months D bulanan. certified acceptance and 2014 basis hasn’t been able to be presented yet. deliver product (CPO/PK) in 3.3 Records of RSPO certified Corrective action: product quarterly (every 3 3 months basis.
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CAR Ref Std Non- Compliance Area Grade Time Limit Corrective Action Observation Status Date Closed No month) Make recapitulation record of certified Since Sungai Pinang Factory product in 3 months basis. obtained RSPO Certificate dated Preventive Action: September 11, 2012, the supply Recording of certified product must been chain used is Modul-D done although Segregation Mode is Segregation implemented. Auditor Observation: Interview result with some key July 14, 2014 person related to implementation Management unit of Sungai Pinang POM of supply Segregation Supply submitted the recapitulation evidence of Chain during auditing certified product record, since the POM has Survellance-02 in Sungai Pinang obtained RSPO certificate dated September Mill. It hasn’t been done, the 11, 2012. Report in three monthly bases recording of certified product for was made since period of October 2012 – every 3 months June 2014. Based on this improvement, auditor team declared that NC 2014.06 CLOSED.
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3.5.3 Opportunity for Improvement
No Ref.Std Description 1 Major 2.1.2 Adjustments to the regulatory changes. The company needs to improve their regulatory compliance in accordance with the scope of the work done. For example: The regulation of Ministry of Agriculture related to Estate hasn’t been listed yet 2 Major 2.2.2 Legal Evidence / legal boundaries poles was clearly demarcated and maintained Maintenance of boundary poles should be done in accordance with maintenance plan, therefore, all pole is in good condition. 3 Major 4.5.1 IPM Program. The company should do pig and rats attack monitoring in immature plantation area (replanting) 4 Minor 4.7.4 Records of OHS Training Program. The company should registered temporary SIO from Manpower and Transmigration Agency of Musi Rawas District to Ministry of Manpower and Transmigration of Republic of Indonesia before its expired date. (Observation) 5 Protection of endangered species Minor 5.2.2 Improving the understanding of the management and monitoring of HCV areas by retraining. 6 Major 5.2.3 Monitoring of rare species The company needs to ensure monitoring of the wildlife type and plant type. It should be carried out in accordance with the conditions on the field. (Observation) 7 Major 6.3.1 Settlement of Disputes Minor 6.3.1 Mill and Estate Management Unit should continue to monitor the progress and dispute resolution against the issue of land claim arising in 2014 (Observation) 8 Minor 6.5.1 Condition of facilities and public facilities for personnel The company needs to consider carefully the employee housing facility that is not in good condition, for example, houses in the Second Division BPE No. Rt 49 Block 8, RT: 02 where its roof is leaking and the walls is cracked. 9 Minor 6.9.1 Implementation of sexual harassment policy The company needs to complete the document of gender committee regular meetings and socialization to all female employees.
3.5.4 Noteworthy Positive Components
No Description
1 The company's efforts to continuously improve the implementation of management principles of sustainable palm oil (RSPO). 2 Personal Competencies (PIC) in their respective fields while mentoring field visits. 3 Teamwork in the provision of audit documentation.
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3.6 Summary of Arising Issues from Public, Management and Auditor Response
Issue from community Management Response Auditor Response (Institution/ NGO/ Community) Muara Lengas Village Estate of Pt. BSC was established in 1990, land acquisition and PT. BSC has socialized Land Use Title (LUT) to the In regards to the transparency of information planting. community during resolution process of complaint from on the legality, unit management teams need PT BSC has not being open to society in regards to legal issue. The community to coordinate with local governments to community did not know the expire date of the company’s location prevent public misunderstanding. permit, Land Use Title (LUT) and others. Therefore, some people try to claim company’s land.. The company should socialize expired date of Land Use Title (LUT), Location permit by involving head of Sub District, Head of Village therefore the community know about the area. There are 100 claimants of company’s land. They are from Sungai Pinang Village. They claim company’s land by saying that it was owned
by their parents. There are overlapping cases in land acquisition. In 1992 PT BSC build a road along the 8-km area of the company
connect with Cross Road (portal), but there is no compensation for the land. The road is the only road that is commonly used by companies. In 2012, the company would build a multi-purpose building in the The proposals were proposed by the village are IDR 820 All activities that involve aspects of social and Village of Muara Lengas, but until now there is no realization yet. million, meanwhile the company approved IDR 400 community development, management unit million and the Village refused it. Management Unit has should have good coordination with the local proposed IDR 700 million to center management, it is community through mechanisms that have currently waiting approval process been set. Semangus Baru Village Land claim happened because community requested smallholder Company has approved smallholder request when All activities that involve aspects of social and scheme area and re-asking land compensation that ever been conducted meeting at Regional Government of Musi community development, management unit accepted by their parents Rawas District, dated June 24, 2014. It was also provided should have good coordination with the local CSR aid in 2013, 1 unit of stone brick making machine, IDR 40 million for Sungai Pinang Villagers. The meeting results has community through mechanisms that have for the purpose of productive economic development, conducted by been verified by Mutu Agung Team on July 2, 2014 been set. woman in PKK organization (History of Conflict Resolution) Proposal for aid request always been responded by company
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Issue from community Management Response Auditor Response (Institution/ NGO/ Community) There is no environment, air, and water pollution Some of the Villagers works in PT. BSC
NGO of Pengembangan Masyarakat Madani The letter requests information related to PT BSC has been sent via email on June 24, 2014, but until now NO RESPONSE provided. NGO of Sawit Watch Indonesia The letter requests information related to PT BSC has been sent via email on June 24, 2014, but until now NO RESPONSE provided. NGO of Aliansi Masyarakat Adat Nusantara (AMAN) The letter requests information related to PT BSC has been sent via email on June 24, 2014, but until now NO RESPONSE provided.
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4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT Bina Sains Cemerlang Mutuagung Lestari Head Of PSQM Lead Auditor
Mohamad Pirabaharan Yudwi Wisnu Rahmanto Friday, 5 September 2014 Friday, 5 September 2014
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Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
Institution/NGO/Com Form of Date of Response No Address Telephone/ Email munity Contact Contact Yes No 1 Semangus Lama Village of Semangus - Interview 1 July 2014. √ Village Head Lama, Sub-district of Muara Lakitan, District of Musi Rawas, Province of South Sumatera 2 Muara Lengas Village Village of Muara - Interview Interview √ Head Lengas, Sub-district of Muara Lakitan, District of Musi Rawas, Province of South Sumatera Sumatera 3 Pengembangan Jl. Trikora Gg.Harisan Ph: 0711-321888 Email 24 June 2014 √ Masyarakat Madani no.3122A Fax: 0711-321888 E-mail: NGO Palembang 30127 Sumatera Selatan [email protected] santara.net.id 4 Sawit Watch Indonesia Taman Bogor Baru T : 0251 - 8352171, Email 24 June 2014 √ NGO Jalan Cisangkui, Blok F : 0251 - 8352047 B 6 No 1 Bogor, Jawa Email : Barat, 16127 [email protected]. id 5 Aliansi Masyarakat Jalan Tebet Timur Telepon / Fax : Email 24 June 2014 √ Adat Nusantara Dalam Raya No.11A +62 8297954 / 837 (AMAN) NGO Kel. Tebet Timur, Kec. 06282 Tebet, Jakarta Selatan, Email : Indonesia. [email protected] Kode Pos – 12820 et.id Website : www.aman.or.id 6 Gender Committee of PT Bina Sains Interview 1 July 2014. √ SPF, SPE dan BPE Cemerlang
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Appendix 2. Assessment Program
DATE / TANGGAL 30 June – 4 July 2014 PLANNED TIME ACTUAL PROCESSES / CLAUSES TO BE AUDITED RENCANA DURATION AUDITOR WAKTU DURASI AKTUAL PROSES / HAL YANG DIAUDIT Monday/Senin, 30 June 2014 06.00 – 08.30 06.00 – 08.30 JAKARTA PALEMBANG YWR / BAY / DON / FL / 09.00 – 16.00 09.00 – 16.00 PALEMBANG PT. BSC IKA
16.30 – 17.30 16.30 – 17.00 Opening Meeting Tuesday/Selasa, 1 July 2014 08.00 – 12.00 08.00 – 12.00 Stakeholders consultation to Surrounding Villages and local NGO.
Villages:
Semangus Lama Village DON Muara Lengas Village Local NGO’s
08.00 – 12.00 08.00 – 12.00 Field Observation to SUNGAI PINANG Estate Manuring, Semprot, Harvesting, Best agricultural practices FL Worker Welfare (payments, complaint mechanism)\ FL Hazardous Waste Material (B3) management BAY Legal operational and Conservation Area YWR / IKA Worker facilities (housing, health clinic, clean water, etc) and Land BAY Fire facilities, Storage, ect.
SUNGAI PINANG POM YWR / IKA WWTP (IPAL), Operational, K3 (OHS), Supply Chain, Hazardous Waste Material (B3) management 12.00 – 14.00 12.00 – 14.00 BREAK
14.00 – 17.00 14.00 – 16.30 RSPO Document Review and Review of Previous Visit Non- YWR / BAY / DON / FL / conformance (ASA-1) IKA Clarification of Public Consultation Wednesday/Rabu, 2 July 2014 08.00 – 12.00 08.00 – 12.00 Field Observation to BUKIT PINANG Estate
Manuring, Spraying, Harvesting, Best agricultural practices FL
Worker Welfare (payments, complaint mechanism)\ FL
Hazardous Waste Material (B3) management BAY
Legal operational and Conservation Area YWR / IKA
Worker facilities (housing, health clinic, clean water, etc) and Land DON
Fire facilities, Storage, ect.. 08.00 – 12.00 12.00 – 14.00 BREAK
14.00 – 17.00 12.00 – 14.00 RSPO Document Review and Review of Previous Visit Non- YWR / BAY / DON / FL / conformance (ASA-1) IKA Fulfilled Checklist Thursday/Kamis, 3 July 2014
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DATE / TANGGAL 30 June – 4 July 2014 PLANNED TIME ACTUAL PROCESSES / CLAUSES TO BE AUDITED RENCANA DURATION AUDITOR WAKTU DURASI AKTUAL PROSES / HAL YANG DIAUDIT 08.00 – 12.00 08.00 – 12.00 RSPO Document Review & Completion Checklist
12.00 – 14.00 12.00 – 14.00 BREAK
14.00 – 16.00 14.00 – 15.00 Audit Finding Preparation YWR / BAY / DON / FL / IKA 16.00 – 17.00 15.30 – 16.30 CLOSING MEETING Friday/Jumat, 4 July 2014 08.00 – 14.00 08.00 – 14.00 PT BSC PALEMBANG YWR / BAY / DON / FL / IKA 15.30 – 17.00 15.30 – 17.00 PALEMBANG JAKARTA
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Appendix 3. Glossary
AMDAL (SEIA) : Analisis mengenai dampak lingkungan (Social Environmental Impact Assessment)) APAR : Alat Pemadam Api Ringan (Fire Extinguisher) APD (PPE) : Alat Pelindung Diri (Personal Protective Equipment) B3 : Bahan berbahaya dan beracun (Hazardous Waste) BLH : Badan Lingkungan Hidup (Environmental Agency) BOD : Biological oxygen demand BHL : Buruh Harian Lepas (Daily worker) BPJS : Badan Penyelenggara Jaminan Sosial (Social Insurance Agency) BPE : Bukit Pianang Estate BPN : Badan Pertanahan Nasional (National Land Agency) BSC : PT Bina Sains Cemerlang CHE : Cholinesterase CPO : Crude palm oil CSR : Company Social Responsibility DPPL : Dokumen Pengelolaan dan Pemantauan Lingkungan (Environment Monitoring Document) E : Emergency FFA : Free Fatty Acid FR : Frequency Rate HCV (NKT) : High Conservation Value (Nilai Konservasi Tinggi) HGU : Hak Guna Usaha (Land Use Title) HPT : Hama Penyakit Tanaman (Pest and Disease) IK : Instruksi Kerja (Work Instruction) IPAL (WWTP) : Instalasi Pengolahan Air Limbah (Waste Water Treatment Plant) ISCC : International Sustainability Carbon Certification ISPO : Indonesia Sustainable Palm Oil IUP : Izin usaha perkebunan (Plantation Business License) Jamsostek : Jaminan Sosial Ketenagakerjaan (Worker Social Insurance) JHT : Jaminan Hari Tua JJK (EFB) : Janjang Kosong (Empty Fruit Bunch) JKK : Jaminan Kecelakaan Kerja JKM : Jaminan Kematian K3 (OHS) : Kesehatan dan Keselamatan Kerja (Occupational Health and Safety) KCP : Kernel Crushing Plant KTD : Kesiapsiagaan Tanggap Darurat (Emergency Response) LA : Land Application LC : Land Clearing LCC : Legume Cover Crop LSU : Leaf Sampling Unit
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NR : Non Routine OIA : Operational Internal Audit P2K3 : Panitia Pembina Kesehatan dan Keselamatan Kerja P3K : Pertolongan Pertama Pada Kecelakaan (First Aid) PHT (IPM) : Pengendalian Hama TeIDRadu (Integrated Pest Management) PK : Palm Kernel PKB : Perjanjian Kerja Bersama (Work Agreement) PKO : Palm Kernel Oil PKS (POM) : Pabrik Kelapa Sawit (Palm Oil Mill) POME : Palm Oil Mill Effluent PP : Peraturan Pemerintah (Government Regulation) RKL : Rencana kelola lingkungan (Environment Management Plan) RPL : Rencana pemantauan lingkungan (Environment Monitoring Plan) SCCS : Supply Chain Certification Standard SD : Sekolah Dasar (Elementary School) SEL : Studi Evaluasi Lingkungan (Environmental Evaluation Study) SIA : Social Impact Assessment SK : Surat Keputusan (Decree) SKU H : Syarat Kerja Umum Harian (Daily employee) SMK3 (OHSAS) : Sistem Manajemen Keselamatan dan Kesehatan Kerja (Occupational Health and Safety Management System) SPE : Sungai Pinagn Estate SPSI : Serikat Pekerja Seluruh Indonesia (Indonesian Worker Union) SOP : Standar Operational Procedure TBS (FFB) : Tandan Buah Segar (Fresh Fruit Bunch) UPDKS : Ulat Pemakan Daun Kelapa Sawit
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