University of Cape Town s10

SENIOR SECRETARY (Payclass 6)

DEPARTMENT OF COMPUTER SCIENCE FACULTY OF SCIENCE

We invite applications for the above post, for appointment as soon as possible. The successful applicant will report to the department’s Administrative Officer and will assist her and the Head of Department (HOD) with daily tasks.

Requirements include:

 EITHER a Grade 12 (matric) qualification with at least 2 years’ relevant experience OR a Grade 10 qualification with at least 10 years’ relevant experience  General Secretarial skills  A friendly nature, with good communication and organisational skills  Computer Literacy (knowledge of MS Word, Excel, Web and email usage)  Accurate typing and numerical skills  Minute taking skills  The ability to manage variable workloads and to meet deadlines  Self-motivation and ability to work on own initiative  The ability to work within a team

Responsibilities include:

 Assistance to the HOD with various tasks  Managing HOD’s diary  Screening telephone calls  Providing general secretarial services to the department  Marks processing  Minute taking (for all meetings)  Handling general queries from staff, students and the general public  Organising meetings, venue bookings and functions  Monthly tutor payments

Experience at an educational institution will be an advantage, as will knowledge of the UCT PeopleSoft system.

The annual remuneration package for 2012, including benefits, is between R132 537 and R155 963.

Application process:

To apply, please e-mail the completed UCT Application form and all other relevant documentation as indicated on the form, with the subject line “Senior Secretary : Computer Science” followed by the reference number to Ms Salegga Valley, Department of Computer Science, Upper Campus, University of Cape Town.

E-mail: [email protected]; Telephone: 021 650 2662; Department website: www.cs.uct.ac.za

The application form can also be downloaded at http://web.uct.ac.za/depts/sapweb/forms/hr201.doc

An application that does not comply with the above requirements will be regarded as incomplete. Only shortlisted candidates will be contacted.

Reference number for this position: I-2599

Closing date for applications: 17 August 2012

UCT is committed to the pursuit of excellence, diversity and redress. Our Employment Equity Policy is available at http://www.uct.ac.za/downloads/uct.ac.za/about/policies/eepolicy.pdf

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