User Guide Team Manager Lite Swimming s1

PROCESS TO NOMINATE USING TEAM MANAGER LITE SWIMMING

Step 1: Save the nomination zip file:  A file of the events for the regional trial will be emailed to sport coordinators & district secretaries eg swmm2015-02-27-MeetEvents-SWSS 10-19 SW 2015-001.zip  Save the SWSS Regional Trial nomination zip file attachment. Extract the files from the zip file & save to your desktop.

YOU CANNOT OPEN THIS FILE TO READ ITS CONTENTS AT THIS STAGE!

Step 2: To download Team Manager Lite To open the nomination document you have to download a free copy of Team Manager Lite from the web. Be aware that your school server may not allow the program to be loaded on to the networked computer. It is best to use a computer that is not on the school network.

Go to www.hy-tekltd.com Click on - Download centre Click on Swimming Click on – Download TM Lite Click on – Team Manager Lite for Window (17mb 15 mins for cable) Click on – Save to disk (then select a folder in your computer where you will put it) Tick – Yes launch the program file Close the program Once you save this and closed the program, it will leave a short cut on your desktop and you will now be able to nominate your athletes to the South West carnival

Step 3: To open Nomination Zip File Open Team Manager Lite Click on – OK Click on – File Click on – Open A window will appear with File Name “My Team” Click – Open A System Preference Window will appear. In the section called Age Grouping tick Age Groups. There is no need to change anything else. Click on – OK Step 3: To open Nomination Zip File [cont] Click on - File Go to - Import Click on – Meet Events Look in: Where you have saved the regional carnival file emailed to you Highlight the zip file for the South West meet you are doing entries for ie Swimming, Click on – Open Click on – OK A window will appear. Look in: SWTMTemp. Highlight: swmm2015-2-28-MeetEvents-2015 SWSS Trial-001.ev1 Click on – Open Click on – OK Window opens “Events imported __” Click on – OK To check if it loaded correctly Click on – Meets Should be listed as SWSS Regional Trial 2___ Exit to Main screen

Step 4: To add your Team Name [If it is not already in the list] You now must add your team [CHECK THE TEAM LIST DOCUMENT AT THE END OF THESE INSTRUCTIONS FOR YOUR SCHOOL/DISTRICT NAME]: Click on – Teams Click on – Add For Team Code: Enter your school abbreviation eg Chinchilla District is CHND For Team Type: School For Team Name: Your district or school name eg Balonne District/St George SHS For Short Name: Your district/school short name eg BALD/SGSH Click on - OK Exit Exit to Main Screen Step 5: To add athletes: (If you used Team Manager Lite last year the athletes’ names will still be in the database. Team Manager Lite will only hold 100 names so delete those not in the team and add the new members. To delete unwanted names: Go to athletes, highlight athlete’s name, click delete. Click Yes.) Click – Athletes Click – Add Fill in athlete’s information. Last name First name Date of birth Male or Female (Athlete’s current age will come up in red. No need to alter) Member of Team; Click on dropdown box for your school/district Click on – OK Continue till all athletes are entered Exit Exit to main screen

Step 6: To enter the athletes into events. Click on – Meets Highlight –SWSS Regional Trial 2___ [Swimming] Click on – Entries Click on – Entries by name Click on - OK Highlight name Double click on – Entered Box for each event they are in Click in – Custom Mark Box and enter times (This will help seed the events) To withdraw the athlete, double click on the event Entered Box Exit Exit to main screen Step 7: To enter Relays Click on – Meets Click on – Entries Click on – Entries by Events Select your school/district in section - For Team (written in red at top of screen) Highlight the selected relay in blue. Click on – New Relay Continue for all relays Exit Exit

Step 8: To check input After you have entered all your details you are able to print a report of your entries. Click on – ‘Meet Entries’ tab A Meet Entries window will appear Select the meet from the Meet drop down box Select your school/district from the ‘Teams’ box In - Sort by - Click on – Name Click on - Create Report Print Step 9: To check Relay entries In Meet Entries window look in Event Filters Click on – Relay Click on – Create Report Print Exit Exit

Step 10: To send your entries to the convenor/RSSO: Click on – File Click on – Export Click on – Meet Entries Choose the meet (eg 27 February SWSS Regional Trial 2015) Click on - Export Relays Click – OK Save the file to your computer - The file should look like this: Your district/school abbreviation- Entries001 eg ROMD-Entries001 Attach this to an email and send to the RSSO/Convenor South West School Sport Meet Manager Team List Names

Abbreviation Full Name Short Name

1 BALD Balonne District Balonne 2 CHSD Charleville Sde Charleville SDE 3 CVLD Charleville District Charleville 4 CVSH Charleville State High School Charleville SHS 5 CHID Chinchilla District Chinchilla 6 CHSH Chinchilla State High School Chinchilla SHS 7 CUND Cunnamulla District Cunnamulla 8 CUNS Cunnamulla Secondary Depart Cunnamulla SS 9 DIRS Dirranbandi Secondary Depart Dirranbandi SS 10 INSS Injune Secondary Department Injune SS 11 JASS Jandowae Secondary Depart Jandowae SS 12 MILD Miles District Miles 13 MSHS Miles State High School Miles SHS 14 MTSH Mitchell Secondary Department Mitchell SS 15 ROSC Roma State College RSC 16 ROMD Roma District Roma 17 SGHS St George State High School St George SHS 18 SJRO St Johns Roma St Johns 19 SUSS Surat Secondary Depart Surat SS 20 TARD Tara District Tara 21 TARS Tara Shire State College Tara SSC 22 TASS Taroom Secondary Depart Taroom SS 23 WALS Wallumbilla Secondary Depart Wallumbilla SS 24 WANS Wandoan Secondary Depart Wandoan SS