SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 MINUTES

STUDY SESSION:

The Study Session of the Board of Trustees of Shoreline Community College District Number Seven was called to order by Chair Shoubee Liaw at 3:00 PM in the Board Room of the Administration Building at Shoreline Community College.

Chair Liaw stated that the focus of the Study Session was for the Board to continue its work on reviewing and revising the following sections in the Board of Trustees Policy Manual—Section 2: Executive Limitations and Section 3: Governance Process.

The Board reviewed, discussed and revised the third draft of Section 2: Executive Limitations and will begin to review, discuss and revise Section 3: Governance Process at its February Study Session.

CONVENE IN REGULAR SESSION:

At 4:00 PM, the Board reconvened into Regular Session and the Regular Meeting of the Board of Trustees of Shoreline Community College District Number Seven was called to order by Chair Shoubee Liaw in the Board Room of the Administration Building at Shoreline Community College.

MEMBERS PRESENT:

Ms. Shoubee Liaw, Mr. Roger Olstad, Mr. Jerry Smith, Mr. Dick Stucky and Ms. Gidget Terpstra were present.

Ms. Kristen Byrd represented the Office of the Attorney General.

CONSENT AGENDA:

Chair Liaw asked the Board to consider approval of the Consent Agenda.

On the agenda for approval: One set of minutes from the Special Meeting of November 26, 2008; one set of minutes from the Regular Meeting of December 3, 2008; and a recommendation that the Board “approve proposed rate increase for the Parent-Child Center effective February 1, 2009.” (TAB 1 – Parent-Child Center Rate Increases)

The Board separated the consent agenda into two parts as two Trustees had questions regarding the Parent-Child Center Rate Increases. SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 2 OF 7 Motion 09:01: A motion was made by Mr. Roger Olstad to approve the November 26, 2008 Special Meeting minutes as written and the December 3, 2008 Regular Meeting minutes as written.

Ms. Gidget Terpstra seconded the motion, which was approved unanimously by the Board.

Referring to a rate comparison document furnished to the Trustees comparing the Parent-Child Center rates (current and proposed) with three similar Childcare programs in the area, Trustee Dick Stucky asked why the proposed rates were still considerably lower than competing programs in the area. Vice President for Student Success Tonya Drake noted that there are caps on increases and that the Parent-Child Center is essentially “playing catch up” in bringing its rates to a level that supports the center’s operating expenses. Ms. Drake added that another proposal for rate increase might be brought to the Board in July 2009.

Trustee Jerry Smith asked if there were other pressures leading to the need for rate increases. Special Assistant to the President for Budget and Internal Control Holly Woodmansee noted that the Parent-Child Center is required to be self-supporting. With state mandated salary increases tied to personnel in the center and food costs continuing to increase, the center’s rates have “not kept pace” resulting in the center “running a deficit for several years.”

Motion 09:02: A motion was made by Mr. Dick Stucky to approve the rate increase (as proposed) for the Parent-Child Center effective February 1, 2009.

Mr. Roger Olstad seconded the motion, which was approved unanimously by the Board.

OPEN COMMENT PERIOD:

Mr. Ken Conder, Professor of Criminal Justice, shared with the Board, photographs of the first graduating class from the Shoreline Community College Criminal Justice Program. He stated that the budget crisis has prompted a lot of introspection and he wanted the Board to know about the program’s 40 – 45 year long history. Mr. Conder noted that the College’s Criminal Justice Program has produced many leaders not only in law enforcement but in the state legislature as well and has a long tradition of and commitment to, bringing non-traditional students into a traditional field.

Dean Susan Hoyne shared information from the Automotive Program. Ms. Pam Nelson from Foothills Toyota recently received the Time Magazine Dealer of the Year for the region. Ms. Nelson also donated $100,00000 to the expansion of the College’s Automotive Center. Ms. Hoyne added that the General Motors (GM) Training Center in Portland, Oregon is closing and that the Skills USA competition for high school students will be held in the Automotive Center on February 5. SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 3 OF 7

REPORT: CAMPUS MASTER PLAN:

Mr. Daryl Campbell, Vice President for Administrative Services distributed and provided an overview of documents related to the Campus Master Plan. Mr. Campbell stated that great strides have been made over the last two years and the plan is expected to be ready for submission to the City of Shoreline in December of 2009. Mr. Campbell directed the Board’s attention to a document compiled by Director of Facilities Bob Roehl listing items tied to the maintenance of and/or campus facilities in general that were identified in a Letter of Findings (LOF) to be in non-compliance. The LOF is based on a November 2008 on-site civil rights compliance review conducted by Mr. John Ginther from the State Board for Community and Technical Colleges (SBCTC). Mr. Campbell noted that required actions and/or recommendations on the LOF tied to campus facilities will be incorporated into Master Plan efforts.

Mr. Campbell informed the Board that there are three types of capital projects that the state funds in higher education—growth, renovation and replacement projects. Due to the College’s enrollment, he noted that dollars for growth projects will be hard to come by.

REPORT: GREENWOOD/PIT LAND SWAP:

Mr. Daryl Campbell introduced Mr. Dick Deal, Director of Parks, Recreation and Cultural Services – City of Shoreline. Mr. Campbell stated that several years ago, questions arose regarding the College’s use of the Pit for student parking. The Pit is owned by the City of Shoreline and the College did not have the City’s permission to use the lot. Access to the Pit was closed off in the fall of 2007. In addition, there have been conversations between the College and the City about possibly doing a “swap”—the Pit (owned by the City)  the Greenwood Lot (owned by the College). To be determined: Is a swap worth pursuing? (The Trustees were given a document listing the pros and cons of a swap.)

Mr. Campbell and Mr. Deal noted that access to the Pit is through the College and according to Mr. Deal, “The determination on whether to move forth with a swap or not is in SCC’s court.” In response to a question from a Trustee, Mr. Deal stated that if a swap were to take place, the City could possibly use the Greenwood Lot as a trailhead or access point to Boeing Creek.

Mr. Deal indicated that if a swap (or conversion) were agreed to, there would have to be “value for value.” (The Pit (5.3 acres) is currently valued at $150,00000 while the Greenwood Lot (8 acres) is currently valued at $100,00000.) He added that the City also cannot give the Pit to the College nor can the City sell the Pit to the College. SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 4 OF 7 Mr. Campbell and Mr. Deal stated that the next step would be for the Board of Trustees and the City Council to determine if a swap is worth pursuing and if so, that a public process would need to commence. If after the public process takes place and it is determined that a swap is a win- win situation, a full land survey of both lots would need to transpire in order to determine land mass and equivalencies. A number of approvals would also need to happen.

President Lambert shared that there are a number of concerned citizens who believe that the College and the City should not proceed with the swap (or conversion) and movement toward a swap, will probably be met with strong opposition.

In relation to the Pit, Mr. Deal shared with the Trustees that the City Council, at its January 26, 2009 meeting, approved pilot sites for Off-Leash Dog usage for areas within Shoreview Park (the Pit is within the Shoreview Park area) and Richmond Beach Saltwater Park. Mr. Deal distributed a document entitled Pilot Site Recommended for Immediate Implementation, Shoreview Park – Concept Design, a topographical map of the city’s plan for the Pit as one of the Off-Leash Dog sites. He added that the pilot is for a twelve month period and reiterated that access to the Pit and the soon to be Off-Leash Dog site, is through the College.

The Trustees inquired about fencing to surround the Off-Leash Dog site and expressed concerns about parking overflowing to the campus or vice versa (students parking in Off-Leash parking areas).

REPORT (QUARTERLY): BUDGET:

Ms. Holly Woodmansee, Special Assistant to the President for Budget and Internal Control distributed the document Shoreline Community College, Budget Status Report as of December 31, 2008 containing revenue and expenditures. Ms. Woodmansee stated that the College should end up “a little ahead” insofar as tuition collection is concerned. She added that in relation to expenditures, “There are still unspent dollars due to positions not being filled and the campus community being very cautious with spending.”

REPORT: BUDGET PROCES AND PLANNING:

Mr. Daryl Campbell distributed and provided an overview of a document entitled Tentative Budget Planning and Communication Timeline for FY 2009 - 2010:

. January 30: PSET planning finished . February 2 – 6: Discussions with union representatives . February 2 – 20: Discussions with State Board for Community and Technical Colleges officials, Budget and Strategic Planning committees and PSET SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 5 OF 7 . February 20: All-campus meeting to present budget-plan overview . February 23 – 27: Private meetings with potentially affected individuals . March 6: All-campus meeting to present budget-plan details . May 22: Tentative All-campus meeting

President Lambert noted that the budget reduction plan is fairly close to being solidified. At this time, the President’s Senior Executive Team (PSET) is looking at 10 and 15 percent reduction scenarios.

REPORT: LEGISLATIVE UPDATE:

Mr. Jim Hills, Interim Special Assistant to the President for Communications and Marketing attended the TACTC (Trustees Association for Community and Technical Colleges) and the PIC (Public Information Commission) conferences in Olympia on Monday, January 26 and Tuesday, January 27. In relaying the “unknowns” that the community and technical college system is facing, he noted that there was talk of a 6 billion dollar deficit on Monday and by Tuesday afternoon, talk of a possible 8 billion dollar deficit. Mr. Hills mentioned that at the TACTC Conference, there was mention of a study of the economic impact of community colleges on the economy: for every dollar put into a community college education, eleven dollars goes into the economy.

Representative Ruth Kagi has dropped a bill—HB 1418: Establishing a Statewide Dropout Reengagement System and the College has been asked provide testimony in support of the bill. Mr. Hills will put together a team (including students) to provide testimony for the hearing that will happen sometime during the first week of February.

REPORT: SCC FACULTY:

Ms. Karen Toreson shared that due to the upcoming budget reductions, there are challenges for divisions in the putting together of courses for the next academic year and stated that there is a need to look at the College as a whole and not only at instructional programs needing to be eliminated and/or reduced. She expressed the faculty concerns about whether the State Board for Community and Technical Colleges (SBCTC) will put forth a declaration of financial emergency.

The Federation collected 512 pounds of non-perishable food items and $21200 during its food drive held in conjunction with the All Campus Open House in December. The donations benefited the Puget Sound Labor Agency Food Bank. A second food drive is planned for February.

Ms. Toreson has been asked to serve on the SBCTC’s Mission Study Task Force. The task force will be comprised of 17 representatives: State Board members; Trustees; Presidents; Faculty; and SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 6 OF 7 SBCTC staff. One of the charges for the task force includes making policy recommendations about the future size and shape of the system, including principles about future investment of resources.

REPORT: SCC CLASSIFIED:

Ms. Bonnie Madison thanked the Facilities staff for keeping the campus clear of ice and snow and Mr. Jim Hills for sending communication on the College’s closure and/or late starts due to snow and icy conditions.

The Classified Staff Training and Development Committee’s latest recipe book is available in the College’s Bookstore and the committee will be hosting a Chili Cook Off on February 27.

Brown Bag Lunches for Classified Staff have been taking place and the topic for the next one is Working with Students with Disabilities.

Ms. Madison stated that a Closet Swap is being planned for May and items remaining from the swap will be donated to a number of social service agencies.

REPORT: SCC STUDENT BODY ASSOCIATION:

Mr. Yasuhiro Sumino distributed and provided an overview of a document containing campus reports, committee updates, campus events and business reports from the Student Body Association (SBA).

The SBA has commenced with its budget planning processes and Mr. Sumino noted that making decisions by “looking at the numbers does not always work.” He added that the SBA’s Budget and Finance Committee has worked on its criteria related to the Student Services and Activities (SS&A) budget proposals taking into account the College’s Strategic Plan.

REPORT: SCC PRESIDENT:

In early January, President Lambert participated in the National Governors’ Association (NGA) Roundtable in Kentucky on the role of community colleges in meeting state economic and workforce needs that also included a tour of a Toyota plant. President Lambert noted that the tour reflected Toyota’s influence on the community in which the plant is located and was a model of a learning environment matching the industrial environment and Toyota’s belief that classrooms that prepare students to work in manufacturing, should look like the workplace. In addition, the plant provides training opportunities for its employees—the development of soft skills, for example and orienting employees to be problem solvers. SHORELINE COMMUNITY COLLEGE DISTRICT NUMBER SEVEN BOARD OF TRUSTEES REGULAR MEETING OF JANUARY 28, 2009 PAGE 7 OF 7 On the international front, President Lambert and several College personnel met with a representative from Beijing Normal University to discuss a potential partnership. In addition, a partnership with Saint Edwards University in Austin, Texas has been established whereby International Program students applying to Shoreline Community College are dually admitted to Shoreline Community College and Saint Edwards University.

President Lambert has been asked to testify on behalf of the SBCTC on a bill dropped related to Faculty Full Scope Bargaining. SBCTC’s position is not in support of the bill.

Deans Susan Hoyne and Berta Lloyd and Faculty member Mr. Mike Nelson attended the Community College Futures Assembly in Florida and as one of ten 2009 Bellwether Award Finalists in the Workforce Development category, did a presentation on the College’s energy and “green jobs” programs. While not awarded “first place,” Deans Hoyne and Lloyd stated that the College was one of hundreds of applicants, the experience was phenomenal, the team received rave reviews and in addition to making numerous contacts, “came back” with many ideas.

REPORT: CHAIR, BOARD OF TRUSTEES:

Trustee Gidget Terpstra stated that the Winter 2009 TACTC Conference was one of the best— Governor Gregoire spoke at the conference and SBCTC Director of E-Learning Cable Green, did a presentation on The Strategic Technology Plan in Action. Trustee Terpstra recommended that the College have Mr. Green on campus to do the same presentation.

Trustee Dick Stucky shared that the Trustees were able to have dinner with Representatives Maralyn Chase and Ruth Kagi and found both to be very receptive to concerns expressed by the Trustees.

ADJOURNMENT:

Chair Liaw adjourned the meeting at 7:42 PM.

Signed ______Shoubee Liaw, Chair

Attest: ______, 2009

______Lori Y.Yonemitsu, Secretary