Psc Weekly Performance Management Meeting

JOINT PROTECTIVE SERVICES COMMAND – JOINT COMMAND TEAM MEETING Monday, 10th August, 2015 (10.30am) – Surlingham Conference Room (Room 1.1.13), Norfolk & Meeting Room 3, Suffolk (via Video Conferencing)

Attendance: Chair – T/D/C/Supt Simon PARKES (SP), DCI Tonya ANTONIS (TA), D/Supt John BROCKLEBANK (JB), Supt Jon DODMAN (JD), Mr Alan GILBERT (AG), Mr Paul SULLY (PS), T/DCI John TACEY (JT), Miss Sonia TURNER (ST) & Mrs Jan FIDDY (JF)

Apologies: D/Supt Neil BAILY (NB), Mrs Julie JEPSON (JJ), Mrs Amanda MARSH (AM2), D/Supt Steve MATTIN (SM), Mr Simon MANTHORPE (SM2), Mrs Anne POINTIN (AP), Mrs Lucy PORTEOUS (LP), T/D/Supt Andy QUANTRELL (AQ)

In Attendance: D/C/Supt Alan McCULLOUGH – Athena item only

Date of Next Meeting: Wednesday, 26th August, 2015 (10.00am / 12.00noon – Surlingham Conference Room, Norfolk & LEC3, Suffolk)

OPEN SESSION

Date/Action Action / Decision & Actioner Update Status No 07.04.15 - 22 Finance: To contact Mrs Stephanie STEARMAN for an understanding of the 05.05.15: Ongoing. Request has been made however Innovation Fund bids approved & to update D/C/Supt McCULLOUGH awaiting response from Sarah Bolt. accordingly – DCI SMITH. 01.06.15 & 13.07.15: A second request has been sent to Ms Sarah BOLT to provide the outcome of the LIVE Innovation Bids. ONGOING. 10.08.15: This related to the unsuccessful bids for Cyber & for ANPR, where formal notification was still awaited. ONGOING. 01.06.15 - 33 Finance: To liaise with Mr Chris WALTON, ERP to ensure that all Directorate 13.07.15: This would not be possible until all the Heads had the correct access links / files – Mrs PORTEOUS. hierarachy / trees were correct. Progress would now be checked with Mrs FITZGERALD / Mrs MALONE. ONGOING. LIVE 06.08.15: Advice received that HR are overseeing the hierarchy review & PSC’s email has been copied to Sarah HARRIS so that she can provide an update. Mrs FITZGERALD is still working on OBIEE which is proving difficult. Once it is ready to roll out, this will be piloted in

Joint Command Team: 10.08.15 (Open Session) Page 1 of 4 JOINT PROTECTIVE SERVICES COMMAND – JOINT COMMAND TEAM MEETING Monday, 10th August, 2015 (10.30am) – Surlingham Conference Room (Room 1.1.13), Norfolk & Meeting Room 3, Suffolk (via Video Conferencing)

a number of Operational Teams but they will ensure PSC is included. A reminder has been issued to HR to check when the hierarchy issues will be resolved & a response is awaited. ONGOING. 10.08.15: Mr SULLY would check the current position with regard to hierarchy trees as these were still incorrect. ONGOING. 01.06.15 - 35 AOB: Xmas / New Year A/L: To submit requests for Christmas & New Year annual leave to Mrs 10.07.15, 13.07.15 & 10.08.15: Only 2 received to date. LIVE FIDDY for consideration by T/D/C/Supt PARKES / D/C/Supt ONGOING. McCULLOUGH – All. 01.06.15 - 36 AOB: To provide feedback to Mrs PORTEOUS on the asset register – All. 13.07.15 & 10.08.15: ONGOING, though some LIVE feedback had been provided. 13.07.15 - 37 Control Strategy & Strategic Assessment: To report back on the development of the Control Strategy & strategic 10.08.15: ONGOING. LIVE assessment as appropriate – Mr BLAND. 13.07.15 - 38 Mercury Capacity & Capability: To circulate guidance for the next data capture commencing this week 07.08.15: Confirmation from DCI McDERMOTT that this & the roles of the inputters & authorisers to Directorate Heads – DCI has been COMPLETED. (Only Mr CUTLER o/s which COMPLETED McDERMOTT. he will address with T/D/C/Supt PARKES & Supt DODMAN). 13.07.15 - 39 Mercury Capacity & Capability: Following agreement that the Directorate Heads would, in the main, 10.08.15: Action COMPLETED. be the authorisers, to give consideration as to appropriate inputters for COMPLETED each Directorate & advise DCI McDERMOTT – Directorate Heads. 29.07.15 – 06 Business Continuity (Loss of Staff / IT / Premises): (SJCT) To sign off & forward the HTCU plan to Mr MANTHORPE for 10.08.15: Action COMPLETED. processing – D/Supt MATTIN. COMPLETED 29.07.15 – 07 Business Continuity (Loss of Staff / IT / Premises): (SJCT) To identify from the PSC’s current Business Continuity Plans all those 10.08.15: ONGOING. LIVE which were critical to protecting life & elevate these for sign off by the Head of PSC – Mr MANTHORPE.

29.07.15 – 08 Business Continuity (Loss of Staff / IT / Premises): (SJCT) To arrange for Mr MANTHORPE to be invited to the next Operation 10.08.15: ONGOING. LIVE SKILGATE Gold meeting to keep a watching brief for CT business continuity issues – T/D/C/Supt PARKES. 10.08.15 - 40 Athena Presentation: To ensure that all relevant Officers / Staff had been trained as required LIVE so that they could access Athena on the go live date of 05.10.5 – All. 10.08.15 - 41 Athena Presentation: To circulate to Directorate Heads details of the 2 & 3 day training 10.08.15: Norfolk dates for the 3 day course up to mid- courses for Athena in Norfolk & Suffolk – Mrs FIDDY. August & for the 2 day course to the beginning of October circulated to Directorate Heads. Further dates LIVE for the 3 day course in Norfolk & all dates for the 2 & 3 day courses in Suffolk requested & will be circulated to Directorate Heads when received. ONGOING. 10.08.15 - 42 Athena Presentation: To ensure that all relevant Directorate Heads & Senior Managers had been booked onto the 2 or 3 day courses for Athena prior to the go live LIVE date in addition to the NCALT training package – All Directorate Heads. 10.08.15 - 43 Athena Presentation: To circulate the link to the NCALT training package for PACE reviews LIVE later that day – D/C/Supt McCULLOUGH. 10.08.15 - 44 Finance: To forward to Directorate Heads for checking the establishment report LIVE received from Suffolk Finance, so that this could then be used to draft a realistic forecast / projection document - Miss TURNER. 10.08.15 Finance: DECISION:- It was noted that no overtime since April had been charged to the Directorates & agreed that it was important to manage DECISION expenditure & ensure that this was coded as best it could be to the relevant Operations. 10.08.15 - 45 AOB: Limited Duties Officer Roles Classification: To provide feedback on the circulated spreadsheet from Mrs Amanda LIVE

MARSH to Mrs PORTEOUS by 14.08.15 so that a consolidated response could be sent from PSC – All. 10.08.15 AOB: AO Budget Reports: DECISION:- It was agreed that there should be no changes to the DECISION AO licences for budget reports for the time being.

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