Middleborough Council on Aging

MIDDLEBOROUGH COUNCIL ON AGING LEONARD E. SIMMONS MULTI-SERVICE CENTER

BOARD OF DIRECTORS MEETING March 13, 2013 MINUTES

1. CALL TO ORDER at 7:02 pm Present: Linda Bullard, Robert Burke, Barbara Chadwick, Geoff Hebert, Annette Holmes Sarah Jigergian, James Waite Absent: Marilyn Chammas, Anders Martenson, Betty Murphy, Arthur Turcotte Also present: Andrea M. Priest

2. ACCEPT MINUTES Upon a motion by Robert Burke to accept the minutes as written with a 2nd by James Waite, the board voted in unanimous approval.

3. DIRECTOR’S REPORT  Andrea will continue to participate in the emergency planning team and attend the blizzard debriefing as it relates to the COA.  The menu has been adapted for the renovation of the room to schedule meals with less attendance when the work crew is in the building.  Caregiver Support Group on April 10 features, Joanne Koenig Coste, author of Speaking Alzheimer’s.  New series of the Grief Support Program starts April 26th  We will be scheduling sessions of the OCES Options Program which is assistance with planning for long term care needs.  We will be scheduling a session, with Attorney Youngberg, in collaboration with the Elder Law Education Program on May 7th.  The Volunteer dinner is scheduled for Wednesday, April 24 at the FIRESIDE GRILL.  Thank you to Middleboro Service to the Elderly for the purchase of a new TV. The request was for a 55 inch flat screen and a moveable cart to allow flexibility of its use throughout the building. A large screen mounted would work better for the large function room. The cart purchased, although not mobile, is very strong and very attractive.  Andrea has been meeting with staff to plan how to offer programs beyond present operational hours (who, what, when, where and how). We will start with board meeting nights as we are already open.

III Maintenance/Physical Plant  Energy project is moving along well and although it is quite disruptive, it should save money. In addition, the grant will purchase energy efficient light bulbs which will save additional money. There was discussion about the cost of disposing the bulbs so more research is needed.

IV Clerical/Administrative  COA Annual Report was submitted (copy in packet). Andrea asked that the board members review it and get any corrections to her.  Andrea has asked all departments to collect data of how many we serve each day that are not already captured with our data scanning system. The goal is to be able to answer the common question, “how many people does the COA serve each day?” 4. OLD BUSINESS COA By-laws-revision Upon a motion by Anders Martenson to accept the by-laws with the proposed revisions, with a 2nd by Linda Bullard, the board voted in unanimous approval. A revised copy will be distributed at the next meeting.

5. NEW BUSINESS 1. Middleboro Friends- Pancake Breakfast- May 4 (8:00am-11:00) flyer included. 2. Finance Committee meeting update- Andrea met with the committee to review the budget. The requested increases have not been approved. 3. OCPC survey results are in the packet. The board participated in the survey. The tops 2 unmet needs are identified as transportation and affordable housing. 4. Candidate’s Night is scheduled for April 18 at 7:00pm at the COA. 5. Andrea and interested staff are on a Radio Show each Wednesday at 12:20- on WVBF in Taunton. It is a call-in show. 6. Andrea will be reviewing the Tufts Foundation and Fallon Health Care Grants to explore possibilities of funding more wellness options. 6. COMMITTEE REPORTS Sub-Committee Reports Treasurer/Finance Committee Personnel Committee Representative Reports Legislative Issues OCES- Report on investments OCPC- grant priorities Department Reports Day Care Program Nutrition Program Activities/Recreation Program Health/SHINE Program Upon a motion by Linda Bullard to accept the department reports as written, with a 2nd by James Waite, the board voted in unanimous approval. 7. OTHER BUSINESS ------There was a discussion addressing the need for a greeter for the dining room, especially for busy days. Andrea will talk with Susan H. to explore the recruitment of a volunteer. It will take a person with very specific skills.

8. CORRESPONDENCE ------

9. NEXT REGULAR MEETING ------April 10, 2013 There was a discussion and a decision for the full board to meet at 6:30 and attend the 7:00 Caregiver Support Group meeting. Geoff made a motion to approve the proposal with a 2nd by James Waite- all in favor with one nay vote. Robert Burke thought we should meet at 6:00pm.

10. ADJOURNMENT------

Upon a motion by Geoff Hebert to adjourn the meeting with a 2nd by Linda Bullard, the board voted in unanimous approval to adjourn at 8:30.