Report to DCC Re the Cabrillo Campus Technology Committee Meeting May 03, 2001 from Johanna

TECHNOLOGY COMMITTEE MEETING MINUTES April 12, 2007

Present: Ray Rider, Barbara Durland, Johanna Bowen, Francine Van Meter, Doug Deaver, Sue Haas, Bob Owen, Debbie Soria, Calais Ingel, Georg Romero, Pam Poandl, John Govsky, Rachael Mayo, Jim Weckler, Sue Nerton, Renee Kilmer, Cory Brown

I. Call to order

II. The minutes from March 8, 2007 stand approved.

III. Postini - Results from the test group had positive feedback. If Postini is approved it will free up 7-10 hours a week of Mikki’s time. A motion to approve the cost of $7,500.00 to purchase Postini was made, motion was seconded and passed. A roll out plan and timeline will be developed, after Bob meets with the IT staff. Training will be included with the test group becoming part of the support in training.

IV. Classified Prioritization Process – Bob, Ray and Sue met to review additional staff positions that we will request through the classified prioritization process. Bob surveyed 20 California community colleges of similar size as Cabrillo, with 17 of them responding. The results indicate that the IT department is understaffed by about seven positions when compared to other California community colleges of similar size. Bob will be submitting a staffing request for the IT department that will be requesting nine additional staff positions. Bob asked the committee for a motion to support the IT staffing request list, motion was seconded with all in favor, the motion passed. The IT department falls under the President’s component, so Bob will be sending our request to Brian.

V. Technology Plan draft was handed out for the committee to review. Bob asked members to read the summary and recommendations for each section and bring back conclusions and recommendations to the April 19th meeting. Raw data was compiled by task force groups meeting, and submitting their findings. The focus groups met to review and moved forward with their recommendations. A budget summary of service levels comes to over 1.5 million in cost of the infrastructure that the Board may or may not be able to approve, but at least we can put it on the table. Discussion followed on various sources of funding such as COP funds and leasing. Web presence was discussed with regards to student web based presence. Bob has met with Ryan Kaplan regarding student e-mail at Cabrillo. Bob suggested students can start a task force to bring recommendations into part of the plan over the next three years. Renee recommended some revisions to the smart classrooms summary looking at it from an instructional point of view. Add a five year phase in plan for all classrooms, (work to be completed between summer 2008 and summer 2012). We know how much it cost, around $9,000.00 per classroom but need to identify up front over what period of time it takes for Instructional Technology. Discussion on what identifies a smart classroom. Smart panels identify it, but many rooms have equipment that considers it smart enough, something in the room such as a computer, projector, VCR etc. Definitions of first generation classroom: projector, computer, screen, possibly other items such as DVD player and speaker. Second generation: projector, computer, screen, and smart panel, possibly other items such as DVD player and speaker. Bob will get budget numbers together for the next meeting on Thursday the 19th at 10:30 a.m. Renee will send an e-mail to Bob with her recommendations to be added to the plan.

R18 Update – On August 2nd, & 3rd we will convert over to R18 with the deadline to go live on August 31st. The new hardware was installed the week of April 2nd and the programmers worked to transfer all data over to the new system with Datatel only being down on April 5th and 6th. The Board approved our phone reg system that will be replaced in May due to R18 will not support the old phone reg system.

VI. Open discussion regarding Cabrillo.edu e-mail for students followed. Students surveyed actually prefer snail mail (a letter from Cabrillo). Cory added that a Cabrillo e-mail account is another resource a student could use if they had a Cabrillo account. Some emphasis would be needed with students, teachers and campus to actually use it. Next Meeting Date: Thursday, April 19th at 10:30 a.m. in the TLC

Meeting adjourned at 4:50 p.m.