National Institute of Science Communication & Information Resources (Niscair)

NATIONAL INSTITUTE OF SCIENCE COMMUNICATION & INFORMATION RESOURCES (NISCAIR)

Bid Document Request For Proposal (RFP) For Printing Material (Consumable Items)

(i) Last date for obtaining of Tender Document – 15.9.2006 (Time: 14.30 Hours ) (i) Last Date for Submission of Bids: - 18.9.2006 (Time: 14.30 Hours ) (ii) Date of Opening of Bids: - 18.9.2006

(Time: 15:00 Hours)

(i) Cost of Bid Document purchased from Book Shop: Rs.300/-

(ii) Cost of Bid Document download from NISCAIR Website: Nil

National Institute of Science Communication and Information Resources Dr. K S Krishnan Marg (Near Pusa Gate), New Delhi- 110 012

1 INVITATION FOR THE BIDS

For the Supply of offset Printing material (Consumable items)

1. This institute is interested to enter into Running Contract for a period of One Year from the date of finalization of contract for procurement of different type of Offset Printing Material (Consumable items) required for day-to day use for printing of various types of books and journals published by NISCAIR. Rates are therefore, invited in single bid system from OEM/ Authorized Distributors/ dealers valid for 60 days for the items as per Annexure-I enclosed.

2. The quantity can be increased or decrease by 50% at the discretion of the Director, NISCAIR. Minimum order will be 25% of the approximate quantity mentioned above. Other terms & conditions of the running contract will be applicable as per Annexure-II enclosed.

3. Material will have to be supplied in 2-3 installments, small quantities can be supplied in one lot. Contract will be awarded to over all lowest bidder

4. Earnest Money Deposit (EMD) of Rs.6, 500/- (Rupees six thousand five hundred only) may be submitted either through Bank Guarantee as per Annexure-III enclosed or by a Demand Draft in favour of the Director, NISCAIR valid for 120 days. If the EMD is not received the bid will not be considered.

5. Successful bidder will have to submit Performance Security to NISCAIR for an amount of 10% of contract value as per form prescribed by NISCAIR (Annexure-IV) or another form acceptable to NISCAIR in the form of Bank Guarantee valid for one year.

6. The bids complete in all respects addressed to the Director, NISCAIR should reach at the following address latest by 14.30 hours on 18.9.2006.

NISCAIR BOOK Shop National Institute of Science Communication & Information Resources (NISCAIR) Dr K.S. Krishnan Marg, Near Pusa Gate, New Delhi 110 012 Phones: 25843182; Fax:25849949 & 25847062; E-mail: [email protected]

7. The Bid will be opened in the Conference Hall of NISCAIR on the same day (last date of submission of the Bid) at 15:00 hours in the presence of bidders who choose to be present.

8. Please submit your bid valid for 60 days in sealed/taped cover so as to reach this office on or before 18.9.2006 (2.30 p.m.). While submitting quotation please take care of the following: 2 (i) We are interested in materials available from ready stock, offers of deferred time bound supplies may also be considered.

(ii) The prices quoted should be “for free delivery” at NISCAIR Building.

(iii) The rates should include Cartage & Packing charges.

(iv) The rare of ST/VAT should be clearly indicated wherever applicable (Form C & D not applicable).

(v) Each quotation should be sealed/taped supercribed “Quotation for Offset Printing Material No.18 (8)/2006-Pur dated 14.8.2006 date of opening 18.9.2006 (3.00 p.m.) should reach to NISCAIR Book Shop, Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi-110012.

(vi) Payment will be made by crossed cheque on the syndicate Bank, New Delhi, after receipt of the stores in good condition.

(vii) The acceptance of the quotation will rest with the Director, NISCAIR who does not bind him self to accept the lowest quotations received without assigning any reason. (viii) The quotations are liable to be cancelled, if any of the above conditions -are not complied with.

Annexure-I

Annual Requirement of Printing Material for 2006-07

Sl. Description of Material Unit of Qty Rate per Rate of Total No. Measure Unit ST/VAT cost(inclusive ment of ST/VAT & other charges) 1 Blanket Wash Nova Universal Liters 1200 (Technova) of 25 liters packing 2 Damping Hose 155 mm Meters 75 3 Ortho Phosphoric Acid Bottles 500 ml 40 4 Sponges 3”x5” Nos. 100 5 Ball Bearing 6001 ZZ SKF Nos. 100 6 Ball bearing 6000 ZZ SKF Nos. 50 7 Nylon Stick 16 mm x 16 mm x Nos. 04 1145 mm 8 Nylon Stick 13 mm x 26 mm x Nos. 04 813 mm 9 Astrolon Sheet 510 mm x 620 Nos. 200 mm x 2.25 microns 10 Art Brush No. 8 Nos. 36 11 Art Brush No. 10 Nos. 36 12 Self Adhesive Tape Tixo Rolls 72 Transparent (1”) 24mm x 65 meters 13 Self Adhesive Tape Tixo Rolls 72 Transparent (½”) 12mm x 65 meters 14 Self Adhesive Tape Tixo Red Rolls 24 (½”) 12mm x 65 meters 15 Self Adhesive Tape Tixo Black Rolls 72 (½”) 12mm x 65 meters 16 Scalper Blade (Surgical) No. 11 Packets 04 Packets containing 100 blades 17 Scalper Blade (Surgical) No. 23 Packets 06 Packets containing 100 18 Rubber Blanket compressible Nos. 18 560 mm x 666 mm x 1.9 mm 19 Thick Thread 200 gms roll Rolls 03

4 0 Thick Needles No.30 Nos. 12 21 Jag net Cloth for binding Meter 05 DTP & ISA items 22 Nova Sharp Laser Printer Film, Packets 60 210 x 297 mm (A-4) 100 Pkts. Micron, Double Matt, Pearl (100 (Technova) Sheet each) 23 DTP Paper Nova Trace (Butter Packets 10 Paper) A-4 size ,90/95 gsm Pkts. (Technova) (250 sheet each) 24 DTP Paper (Laser Printer Film) Packets 30 Thickness 90/95 g/m2,size 210 Pkts. x 297 mm ( 250 sheet each)

5 Annexure-II

TERMS & CONDITIONS OF RUNNING CONTRACT

1. Purpose of contract and parties to the contract: The parties to the contract, which shall be deemed to be a “Running Contract” and which is intended for the supply of the store of the descriptions and approximately in the quantities set forth in the Schedule (Annexure-I) during the period therein specified, shall be the Contractor of the one part and the Director, NISCAIR of the other part.

2. The Contractor shall no, save with the previous consent in writing of the Director, NISCAIR sublet, transfer or assign the contract or any part thereof in any manner whatsoever, provided nevertheless that any such consent shall not relieve the contractor from any obligations, duty or responsibility under the Contract.

3. Unless otherwise specified, the stores shall be entirely brand new and of the best quality and workmanship to the satisfaction of the user. The contractor shall supply the stores in accordance with the particulars unless any deviation has been expressly specified.

4. The contractor/seller hereby declares that the goods, stores articles sold/supplied to the purchaser under this contract shall be of the best quality and workmanship and new in all respect and shall be strictly in accordance with the specification and particulars contained mentioned in contract.

5. Time for and date of delivery/the essence of the Contract: The time for and the date of delivery of the stores stipulated in the schedule shall be deemed to be of the essence of the contract and delivery must be completed not later than the date(s) as specified in the contract.

6. The contractor shall at all time indemnify the purchaser against all claims which may be made in respect of the stores for infringement of any right protected by patent, registration of designs or trade mark. Provided always that in the event of any claim in respect of alleged breach of letters patent, registered designs or trade mark being made against the purchaser, the purchaser shall notify the any such dispute or conduct and litigation that may arise therefrom.

7. In the event of any question, dispute or difference arising under these conditions or any special conditions of contract, or in connection with this contract the same shall be referred to the sole arbitration of a suitable person, appointed to be the arbitrator.

6 8.(i) The price charged for the store supplied under the contract by the Contractor shall in no event exceed the lowest price at which the contractor sells the stores or offer to sell stores of identical description to any persons/organizations including the purchaser or any Department of the Central Government or any Department of a state Government or any statutory Undertaking of the Central or State Government as the case may be during the period till performance of all Supply Orders placed during the currency of the running contract is completed.

(ii) If at any time, during the said period the contractor reduces the sale price, sells or offer to sell such stores to any person/organization at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction or sale or offer of sale to the Director, NISCAIR and price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer of sale shall stand correspondingly reduced.

(iii) The contractor shall furnish the following certificate: I/We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the NISCAIR under the contract herein and such stores have not been offered/sold by me/us to any person/organization upto the date of bill/the date of completion of supplies during the currency of the running contract at a price lower than the price charged to NISCAIR under the contract.

9. Increase or decrease of quantities: The quantities shown in the said schedule are approximate. The Purchaser is entitled at any time to increase or decrease the approximate total quantities of each description of the stores shown in the said schedule by not more than 50 %, after giving a reasonable notice in writing of any such increase of decrease to the contractor.

\ ANNEXURE-III

BID SECURITY FORM (EMD)

Whereas ……………………… 1(hereinafter called “the Bidder”) has submitted its bid dated ……………………….. (Date of submission of bid) for the supply of ………..… ………………………….………… (Name and/or description of the goods) (hereinafter called “the Bid”).

KNOW ALL PEOPLE by these presents that WE ……………………… (Name of bank) of …………………………… (Name of the country), having our registered office at …………………….. (Address of Bank) (hereinafter called “the Bank”), are bound unto …………………… (Name of Purchaser) (hereinafter called “the Purchaser”) in the sum of ……………………………… for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this ………………. day of …………… 20 ………… THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or 2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity: (a) fails or refuses to execute the Contract Form if required; or (b) fails or refuses to furnish the performance security, in accordance with the Instructions to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee shall remain in force up to and including forty five (45) days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

…………………………….. (Signature of the Bank)

______1 Name of Bidder 8 Annexure -IV PROFORMA FOR BANK GUARANTEE FOR PERFORMANCE SECURITY (To be stamped in accordance with the stamp act) Ref: ______Bank Guarantee To: The Director National Institute of Science Communication & Information Resources Dr. K.S. Krishnan Marg, New Delhi 110 012 Dear Sir, In accordance with purchase order for the supply of printing paper at NISCAIR, M/s ______(hereafter called the Vendor) having their Registered/ Head Office at______wish to give an irrevocable Bank Guarantee for the supply of printing Material for an amount of Rs………………………. (Rupees ………………… …………………………………..only) as required to be submitted by the Vendor as a condition precedent for the award of contract, which amount is liable to be forfeited/adjusted on the happening of any of the following: 1. If the Vendor withdraws his contract during the period of contract specified by the Vendor on the bid form. 2. If the Vendor having been accepted the Award of Contract (a) fails or refuse to execute the contract within the stipulated time, i.e. 10 days (b) fails or refuse to provide the satisfactory services during the contract period. We, the ______Bank at having our head office at______and local office______Guarantee and undertake to pay immediately on demand by NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES, the amount of Rs…………………… (Rupees______) without any reservation, protest, demur and recourse. Any such demand made by NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES shall be conclusive and binding on us, irrespective of any dispute or difference raised by the Vendor. The Guarantee shall be irrevocable and shall remain valid up to______. If any further extension of any guarantee is required, the same shall be extended to such required period on receiving instructions from M/s______on whose behalf this guarantee is issued. In witness whereof the bank through its authorized officer, has set its hand and stamps on this ______day of ______, 2005. Witness: (i) Signature: 2) Signature Name Name Address Address

Name: Signature: (Designation with stamp) 9