Ipos in Peoplesoft

iPOS in PeopleSoft Department Training Manual

Navigation: ASU Customizations => ASU Academic Advising

New Search Screens: Manage Student Search – This is the new Inbox for departments, it allows for searching of active students, student with petitions, course changes, and committee changes, it also allows the department to search for POS pending in their Academic Unit

Program of Study – Allows you to view the Program of Study once it has been initiated by a student

Program of Study Intro – Allows you to edit the Program of Study once it has been initiated by a student

POS Quick Search – Allows the department to search for the Student Information page based on ID or Program/Plan

To Process iPOS from your Inbox: ASU Customizations => ASU Academic Advising => Manage Student Search

Search Options:

To Search for Students with iPOS pending in your department: Fill out the Academic Org Click in the Program of Study Box Select a Status of “Pending in AU” The Results will look like: Clicking the Details link for any of the students will open the SAS Admin pages for that student: The Approval/History/POS Notes tab: This is where you will approve the Program of Study.

To View the Program of Study click the iPOS link: To Approve the Program of Study

View the Program of Study through the iPOS link.

Open the Details Tab for a student Go to the Approval/History/POS Notes tab

List any Comments in the Comments Box Click the box verifying the Head of the Academic Unit has approved Click Approve To Return to the Student:

View the Program of Study through the iPOS link.

Click Reject to Student You can email directions to the student by scrolling to the bottom of the screen: To View a Program of Study Returned to the Academic Unit:

The Approval Page will show this:

The Approval History shows the sequence of events and the return to the Academic Unit along with the Comment entered by the Graduation Office.

An Approved Program of Study

An Approved program of Study looks like this:

To Process Petitions/Committee Change Requests/Course Changes

Fill in the Academic Org Click on the appropriate Box You will approve these in the same manner as the Program of Study

To Search for All Active Students: Fill in Academic Org  This search will allow you to see the Admit term for all Active students, as well as who has and has not filed a POS  Any changes made to a newly admitted student will appear on the search results The Results:  The entire list can be sorted based on a column heading, simply click on “Last Name” to list the results in alphabetical order based on last name, etc.

To better organize these results and to limit the results use additional criteria on the Manage Student Search page.  Use the Program of Study drop down to search for various phases of Approved POS  Use the Req Term Range to look for students that applied to various terms  Use the Plan to look at just one plan at a time

To Search for just one student:

Enter the EMPL ID of the student: Click Search: To Quickly view a Program of Study: ASU Customizations => ASU Academic Advising => Program of Study To Quickly view SAS Admin Pages: ASU Customizations => ASU Academic Advising => POS Quick Search

With a Submitted POS: Without a Submitted POS: