11Th Wing Special Function Guest Memorandum

JBAB SPECIAL FUNCTION GUEST MEMORANDUM DEPARTMENT OF THE AIR FORCE

MEMORANDUM FOR SFS/S3OV

SPONSORS INFORMATION:

Name/Rank: ______

Address:

Residential Number:

Work/Cell Number:

Organization/Office Symbol: __White House Communication Agency ______

Type of Function: 1. FILL OUT THIS MEMORANDUM COMPLETELY. Special functions are considered functions held on Bolling AFB of 11 or more Non-Credential holding adult guests. Only list those guests who do not possess an “A” List credential. Do not include military ID card holders on the guest list. Only list those guests who will be 18 years of age or older on the day of the function. 2. The Sponsor and the SVS/MWR Site/Bldg Manager/Supervisor must sign the request memorandum. THE SPONSOR MUST HAVE A VALID “A” LIST CREDENTIAL. Contractor and Civilian DoD CAC holders are NOT able to sponsor Special Functions on Bolling AFB. Please contact the Bolling AFB Joint Visitor Center at 202-767-5505 with any questions regarding “A” list Credentials 3. REQUIRED: The guest list must be TYPED and contain the following:  All guest names (18 yrs and older) in ALPHABETICAL ORDER by LAST NAME. List names in the following order; LAST NAME, FIRST NAME, and M.I. List names as they appear on the State/Federal picture I.D.; No nicknames or abbreviated names.  D.O.B – Date of birth (mm/dd/yy); example December 23, 1975 = 12/23/75  FULL Social Security Number OR State issued I.D. CARD or DRIVERS LICENSE Number along with the State of Issue AND Expiration Date (For Non-US Citizens Only: If guest does not possess a SSN or State I.D./Drivers License, place guest’s Passport/Visa Number in the ID/DL Number Column.)  COUNTRY OF CITIZENSHIP - If the guest is not a USA Citizen, provide the exact name of their Country of Citizenship. Country of Citizenship MAY NOT be the same as place of birth. A valid State/Federal issued picture I.D. is required to be presented to verify identity prior to entry to the installation. If accompanied by an adult, visitors 17 yrs and younger do not require picture ID. It is the Sponsor’s responsibility to inform all guests to abide by the rules and regulations while visiting Bolling AFB. ALL GUESTS WILL BE INFORMED BY THE SPONSOR THAT THEY ARE ONLY AUTHORIZED TO PROCEED TO THE BELOW LOCATION LISTED ON THE SPECIAL FUNCTION MEMORANDUM.

Last updated as of 19 Mar 2010; Supersedes all previous versions 1 4. THREE COPIES OF THE GUEST LISTS ARE REQUIRED. SFS is NOT responsible for reproducing copies. 5. The number of guests on the list must not exceed the capacity of the facility. If the list does exceed the capacity of the facility it will not be honored. 6. The SPONSOR must bring the three guest lists and the completed Special Function Guest Memorandum to the Joint Visitor Center (11 SFS/S3OV) during normal hours of operation (Mon-Fri 0600-1700 – not including Holidays, Weekends and Minimum Manning Days). These items must be turned into the Joint Visitor Center NO LATER THAN THREE (3) FULL BUSINESS DAYS PRIOR TO THE FUNCTION. If your function is on Saturday, your guest list must be turned in no later than the previous Tuesday by 1700hrs. FEDERAL HOLIDAYS ARE NOT CONSIDERED A BUSINESS DAY. If one of the three (3) business days before your function is a Federal Holiday, your guest list must be turned in four (4) full business days before your function. If your function is on Saturday, and Friday is a Federal Holiday, your guest list must be turned in no later than the previous Monday by 1700hrs. NOTE: Failure to submit this memorandum and the guest list in the approved time and format will result in your visitors being denied access to the installation. 7. Updated guest lists may be either hand delivered by the sponsor or emailed by the sponsor from his/her government email account. Preparation of all Special Function paperwork to be passed out to the installation gates starts at 1200hrs (noon), therefore, updates to the guest list will not be accepted after noon on the day prior to the event. If your function is on Saturday, any updates must be turned in by noon on Friday. Sponsors must submit a new guest list including any corrections or additions following the guidelines in item number three (3). 8. ALL MEMORANDUMS MUST BE HAND CARRIED TO THE 11 SFS/S30V BY THE SPONSOR. Please direct all questions and concerns to the NCOIC of the Joint Visitor Center at 202-767-5505.

I, ______, have scheduled a ______on Bolling AFB Sponsor’s Name Type of Function at ______, on ______at ______hours. I have ______guests SVS Site/Housing Address Date Time Total Number scheduled to attend. If any questions arise, I can be reached at ______prior to the Local Number function. I can be reached at ______during the function. Local Number

______SIGNATURE OF SPONSOR DATE

9. As the Site Manager/Supervisor, I verify that the above event is scheduled and approved to be held at the above location, date and time. I understand that the total number of guests invited will not exceed the maximum number of individuals authorized at this location. To assist in the enforcement of this policy, I have below annotated the maximum capacity of the event location.

______SIGNATURE OF SITE MANAGER/SUPERVISOR DATE

______PRINTED NAME OF SITE MANAGER/SUPERVISOR MAXIMUM NUMBER OF PERSONNEL Please Print Clearly AUTHORIZED AT SITE (To be filled in by the Site Manager)

Last updated as of 19 Mar 2010; Supersedes all previous versions 2 Attachment 1 SPECIAL FUNCTION LIST Example

Ceremony: POC:

Note: See attached excel spreadsheet for names of guest

PRIVACY ACT - 1974 AS AMENDED APPLIES -- THIS MEMO MAY CONTAIN INFORMATION WHICH MUST BE PROTECTED IAW DOD 5400.11 R, AND IT IS FOR OFFICIAL USE ONLY (FOUO) WHEN FILLED IN

Last updated as of 19 Mar 2010; Supersedes all previous versions 3