Property Divestment Checklist

Property divestment checklist Property management guidelines for the health sector

Purpose

This checklist is for use by staff to ensure the proper processes are applied to the acquisition of land. All boards, chief executives, trusts and secretaries responsible for health portfolio public entities must ensure that all property transactions in which they are involved are carried out in accordance with whole of Victorian Government and Victorian Department of Health and Human Services policies, procedures and guidelines. The actual process is tailored for each individual project depending on project requirements.

Project details Health portfolio public entity

Project objective To prepare surplus land for sale by public auction/tender Deliverables FY File Number Project manager Property address Legal description Volume Folio Land area Ha Legislative provisions Act Section authorising transaction Divestment of land must be in accordance with the Victorian Government land transactions policy and guidelines, and be conducted through a public sale process unless an exemption is granted.

Due diligence

Project Task Required Details Action Check survey Yes/No Building condition Yes/No Hazardous materials Yes/No Service identification Yes/No (relocation/removal/ establishment) Environmental Yes/No Desktop analysis assessment Phase I Phase II Remediation strategy Project Task Required Details Action Land capability Yes/No Assessment Town planning Yes/No Current zone assessment Overlays Permit required Rezoning required Proposed zone Heritage assessment Yes/No Listed on Vic Heritage Register Local heritage overlay Conservation management plan required Cultural heritage management plan required Demolition Yes/No Consultant Cost Date of completion Lease/licence Yes/No Lease type Term Date cancelled Other due diligence Yes/No

Government requirements

Project Task Required Details Action Approval/authority Yes Ministerial/Secretary/board Date

Valuation Yes Valuer Valuation date

Valuation amount

Check valuation Yes/No Valuer Valuation date (required above $750,000) Valuation amount

Government Land Yes/No File submitted for endorsement Date Monitor (required above Approval Date $750,000) Contract publishing Yes/No Contracts above $100,000, full disclosure of system contracts above $10 million

Transaction requirements

Project task Details Action Legal engagement Firm Project task Details Action Legal Fee $ Contract finalised Date Real estate agent Real estate tender Appointment of agent Strategy auction/tender Date of auction/tender Sale details Sale price $ Date of sale Date of settlement

Settlement requirements

Project task Details Action Settlement details Settlement advice (adjustments, etc.) Raise tax invoice Process settlement cheques

Settlement deferred Settlement deferred Yes/No Penalty interest rate Amount New settlement date Default notice issued Assessment Update asset register management records

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Authorised and published by the Victorian Government, 1 Treasury Place, Melbourne. © State of Victoria, Department of Health and Human Services August, 2017. Available at .