Minutes of a Meeting of the VUWSA Executive Held at 5.30Pm On

MINUTES

Minutes of a meeting of the VUWSA Executive held at 5.30pm on Wednesday 26th February 2003 in the VUWSA Meeting Room, Student Union Building.

Present: Catherine Belfield-Haines, Mike Bignall, Jeremy Greenbrook, Karen Price, Catherine Pfister, Amanda Hill, Robert Whitaker, Nick Kelly.

In Attendance: Gareth Robinson, Matt Nippert (Salient)

Apologies: Rose Austen, Nick Kelly (lateness)

1. Apologies “That the apologies be accepted” Catherine Belfield-Haines Carried U

2. Confirmation of Minutes - Matt Nippert was not in attendance - Gareth Robinson had emailed his report with ammrendments “That the amended minutes of the meeting of 19 February 2003 are approved as a true and correct record of that meeting” Catherine Belfield-Haines Carried U

3. Matters arising from the Minutes

4. The following General Business items were notified:  Publications Committee  Workroom  Website  Peace

5. Presentation of the President’s Report The Presidential Report was tabled. “That the President’s Report be accepted” Jeremy Greenbrook/Amanda Hill Carried U

6. Presentation of the Vice-President (Education) Report. The Vice-President (Education) tabled a written report. “That the Vice President (Education) report be accepted.” Catherine Belfield-Haines Carried U

Presentation of the Acting Vice-President (Welfare) Report. The Acting Vice-President (Welfare) tabled a written report. “That the Acting Vice President (Welfare) report be accepted.” Catherine Belfield-Haines Carried U 7. Presentation of Executive Reports

Amanda Hill – Education Officer A presented an oral report:  Uni Orientation work (1st year packs)  Tours  Spoke at International Students day  Worked on the bar agreement  Worked on the letter to VC re SUB  CEA work  BBQs

Catherine Pfister – Education Officer B presented an oral report:  Met with Biana (Advertising Manager) and Mike about a class rep incentive/reward  Contacted Graham Beever re starting the ARCH bus service  1st year packs  General Uni Ori work  BBQ  Quotes for pamphlet stand (Education Office)  Looked over uni games contract  Council drinks

Karen Price – Women’s Rights Officer presented an oral report:  Attended Council drinks  Wrote a column for Salient  Had discussion with Christina Rizos (creche teacher) about the Creche Parents Committee being resurrected, and possible projects, grants for resources etc  Worked on the information desk in Maclaurin for a few hours  Helped pack welcome packs for first years, and make deliveries to Weir House  Helped Amanda reword the Bar Agreement  Did some postering (TIB, Sexual Health Research Study, etc)  ongoing poster and information preparation for Women's Group and the Women's Room (for Clubs Day next week, and in general)  Planning for International Women's Day (8 March)  film and speaker for Friday 7 March  Attended 'University Jungle'

Nick Kelly – Campaign’s Officer presented a verbal report:  Mayday  Anti War  Unite  EAG  Campaign’s flier  1st year Ori Robert Whitaker – Treasurer presented an oral report  Academic Committee  Budget  SUB  Ori packs  Website  Council drinks  Publications Meeting

Gareth Robinson – Acting Club’s Officer presented and oral report:  Ori Packs  Tours  Moving diaries and wallplanners around campus  USNZ work  Photocopying

There was no presentation of a report by Rose Austen who was absent from the meeting.

Motion: “that the VUWSA General Executive reports be accepted” Catherine Belfield-Haines Carried U

8. Orientation Catherine Belfield Haines asked the exec to be present and help as much as possible next week.

9. Collective Employment Agreement (CEA) Motion: “that we move into Committee” Catherine Belfield-Haines Carried U The Executive moved into committee for Employment reasons at 5.55pm Motion: “that we move out of Committee” Catherine Belfield-Haines Carried U The Executive moved out of committee at 6pm

Motion: “that the VUWSA Executive grant the Salient staff a 3% increase backdated to July 2002”. Catherine Belfield-Haines Carried U

10. ITS Mike Bignall and Catherine Belfield-Haines updated the exec about the negotiations regarding the ITS service level agreement and that VUWSA would look into other option including contracting out services to other companies. 11. Class Rep recruiting Mike Bignall informed the exec that this needed to be done and the procedure that would take place. The exec also agreed to use the VUWSA ad space in Salient to do a contra deal with a business such as Subway to get class rep incentives.

12. General Business 1. Publications Committee Robert Whitaker updated the exec about changes that the committee had discussed that affected the budget. Robert is to send out a meo and discuss this later.

2. Website Mike Bignall and Robert Whitaker updated the exec about the website with a launch set for this week.

3. Workroom Nick Kelly raised problems with the workroom. This is to be looked into after the meeting

4. Peace Nick Kelly asked the exec to move the following motion so he could start work on an anti war campaign before having an SRC. Motion: ”that the VUWSA Exec support Nick Kelly, Campaign’s Officer, working on a campaign against the War in Iraq” Nick Kelly/Robert Whitaker Against – Mike Bignall Carried

Meeting Closed at 6.35pm Next Meeting: Wednesday 12th March 2003 at 5.30pm

Action Points: From Meeting:  Catherine to email exec about Ori timetable  Mike Bignall to email exec class rep instructions  Mike Bignall to get phone working in workroom

Carried Over:  Jeremy to follow up on mega phone whereabouts  Catherine Belfield-Haines to get more information about Gareth Robinson’s bonus application from Sarah Benton  Executive to attend (if possible) Weir House breakfast tomorrow morning  Catherine BH and Rob to work together to produce a summary of the historical situation, and the current situation, regarding the use of and payment for the SUB. To be completed after archiving has begun.  Amanda and Catherine Pfister to work out an informal legal opinion before the Exec takes further action.