Fair Board Regular Meeting s1

FAIR BOARD REGULAR MEETING Lane Events Center, Meeting Room #2 January 13, 2015, 7:30AM

Kelley Voorhees Harris Cosio Thwing Present Present Present Present Absent Late Arrival Pre-approved absence Others Present Corey Buller – Division Manager/Fair Director, Lane Events Center Rachel Bivens – Marketing Manager/Assistant Fair Manager, Lane Events Center Howard Schussler – Assistant Director, Lane County Public Works Karissa Dishon – Lane County 4-H Program Coordinator

1. ITEMS FROM THE COMMUNITY None

2. APPROVAL OF MINUTES – January 13, 2015 MOTION: Sascha Cosio COMMENTS: Sascha Cosio motioned to SECOND: Sid Voorhees approve the January 13, 2015 minutes as written. VOTE Sid Voorhees seconds. All in Favor. Cliff Kelley Name Vote absent at the time. No discussion. Cliff Kelley Absent Sid Voorhees Yes Sascha Cosio Yes Jack Harris Yes Randy Thwing Absent

3. EXHIBITS/AUCTION UPDATE: DISCUSSION: Fair staff, 4-H, LCLA have been meeting to discuss details and goals with a focus on moving forward as partners not separate activities. Rules for the Auction will be the same for both 4-H and open show exhibitors in an effort to make things less confusing moving forward. This information will be disseminated using all means possible as well as organizational contacts, media etc. It was requested that clarification be given on whether or not open show youth will be required to create a record book per 4-H guidelines. It was noted that they will not but will be required to show appropriate paperwork upon animal entry. They will however be required to abide by the same fitting standards and be required to bring their animals to the spring weigh ins. The concept is to move forward as one show with one rulebook all inclusive of 4-H and open show exhibitors.

Fair Board asked why they have not been involved in these meetings. It was noted that they did not request or give such instruction to staff in our previous Board meetings but rather that the Board would have a representative on the Auction Committee once it is developed. It was also asked if LCLA has been invited/made aware of the Board meeting dates and times. LCLA has been included in the invite emails and communications thus far.

Jack asked if we have enough dairy cattle to warrant a milking machine at the Fair to show patrons active milking. 4-H will have a limited number of dairy cattle as will open show. However this would provide an interesting demonstration and could be facilitated on a small level if not enough cattle are present for a continual milking.

ACTIONS/DIRECTION: Staff will review previous meeting minutes to verify the above statement regarding the Board being involved in planning meetings. Should the Board wish to participate in these planning meetings, they will need to elect one member of the board to serve as their liaison. Staff will however keep them informed as to when these meeting will be taking place. Staff will also discuss with LCLA why no representative has been at Board meeting and encourage them to send at least one member. Jack will pursue the milking machine and coordinate with staff/ 4-H for Fair. 4. MAIN STAGE CONCERT UPDATE: DISCUSSION: 2015 has proved to be a difficult year for booking. Staff is continuing to work but does not have a full lineup confirmed at this time. Seating concerns and complaints from last year have been addressed for this year. The updated seating model should allow patrons a clearer understanding of what tickets they are purchasing.

ACTIONS/DIRECTION: Staff will continue to move towards confirmed the lineup for the Fair.

5. AGRICULTURAL AND EDUCATIONAL COORDINATORS: DISCUSSION: Staff is currently in the process of hiring two temporary employees to work on additional agricultural and educational components for the Fair. The agricultural coordinator will focus on building the tractor show as well as creating additional programming and community involvement with regard to agriculture in our community. The educational coordinator will work towards building an area of non-profit and educational participants around the Wheeler that will work well in conjunction to the STEM Festival, which will again be held in the Wheeler Pavilion. ACTION/DIRECTION: No action or direction was given.

6. OTHER: DISCUSSION: Staff reported that it is budget season and we will have a draft Fair budget at the next Board meeting. Governance documents were brought up. Corey reported that he will work to get this on the BCC consent calendar once initial budgets are complete. An inquiry was made about a milk-drinking contest at the Fair. Jack advised that a contact at Darigold is interested in sponsoring. 4-H will be brining back the “Ag Olympics” this year which may include a milk- drinking contest. Jack will share the Darigold information with Karissa. An inquiry regarding a Round Robin for exhibits was made. It was confirmed that this will happen regardless of affiliation and up to age 21. Also called “Master Showmanship.”

Meeting Adjourned

X______Jack Harris, President