ARRA Reporting Tip Sheet for Impact Aid Construction Discretionary Grants September 2011

Education Department Recipient Reporting Tip Sheet for

Impact Aid Construction Discretionary Grants Recovery Act (CFDA 84.401)

Links to Guidance and Frequently Asked Questions (FAQs)

 Updated Guidance on the American Recovery and Reinvestment Act, September 24, 2010 – o Guidance on applicability of Recovery Act reporting requirements to Education Jobs Fund in Public Law 111-226; o Updated guidance on reporting procedures http://www.whitehouse.gov/sites/default/files/omb/memoranda/2010/m10-34.pdf

 Updated Guidance on the American Recovery and Reinvestment Act – Data Quality, Non-Reporting Recipients, and Reporting of Job Estimates, December 18, 2009 (OMB’s Updated Jobs Guidance) http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf

 Implementing Guidance for the Reports on Use of Funds Pursuant to the American Recovery and Reinvestment Act of 2009, June 22, 2009 (OMB’s ARRA Guidance) http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf

 Frequently Asked Questions, American Recovery and Reinvestment Act of 2009 (OMB’s ARRA FAQs) http://www.whitehouse.gov/OMB/RECOVERY_FAQS

 Recipient Reporting Data Model, which has been updated to align with all changes included in OMB’s Updated Jobs Guidance (Recipient Reporting Data Model) https://www.federalreporting.gov/federalreporting/downloads.do#rrdm

 U.S. Department of Education Clarifying Guidance on Recovery Act Section 1512 Quarterly Reporting (ED’s Clarifying Guidance) http://www.ed.gov/policy/gen/leg/recovery/section-1512.html

 FederalReporting.gov User Guidance https://www.federalreporting.gov/federalreporting/downloads.do#docs

 Reporting Enhancements for January 2010 Reporting https://www.federalreporting.gov/federalreporting/home.do Important Note: Per OMB’s FAQs (http://www.whitehouse.gov/OMB/RECOVERY_FAQS/#agg1), prime recipients of Recovery Act funds for awards below the $25,000 threshold are not required to submit recipient reports; however, prime recipients issuing sub-awards are required to report

DATE ISSUED: 06/30/2010 DATE REVISED 09/29/2010 DATE REVISED 10/05/2010 DATE REVISED 09/22/2011 Page 1 of 8 Education Department Recipient Reporting Tip Sheet for

these in aggregate. It is important to note that the Federal agencies are currently and will continue to report the aggregate totals of the obligations and outlays for these awards. The Federal agency reporting is available on www.Recovery.gov.

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) RECIPIENT REPORT: GRANT OR LOAN

PRIME RECIPIENT

REPORTING INFORMATION 1. Award Type: Select "Grant" Enter the PR/Award Number provided in box 5 of your Grant Award 2. Award Number: Notification (GAN). Only include the first eleven characters of the PR/Award Number (e.g. S401Axxxxxx). Select ‘‘Yes’’ only if this is the final report for the project/grant period 3. Final Report: specified; otherwise select "No". AWARD RECIPIENT INFORMATION

Enter the same DUNS for which the grant was awarded as found in box 8 of the GAN. Additional guidance regarding DUNS numbers is provided in 4. Recipient DUNS No: OMB's ARRA FAQs (http://www.whitehouse.gov/OMB/RECOVERY_FAQS/#r4).

Recipient Account If applicable, enter the account number or any other identifying number 5. Number: assigned by the recipient to the award. This field is optional.

Recipient Enter or select the congressional district corresponding to the recipient's 6. Congressional District: DUNS address zip code + 4.

AWARD INFORMATION

7. Funding Agency Code: Enter "9146" Awarding Agency 8. Enter "9146" Code: DATE ISSUED: 06/30/2010 DATE REVISED 09/29/2010 DATE REVISED 10/05/2010 DATE REVISED 09/22/2011 Page 2 of 8 Education Department Recipient Reporting Tip Sheet for

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) 9. Award Date: Enter the award date as found in box 10 of the GAN. (5/14/2010)

10. Award Amount: Enter the "cumulative amount" of the award as found in box 7 of the GAN.

Enter "84.401." Do not include the alpha designation at the end of the CFDA 11. CFDA Number: number on your GAN.

12. Program Source (TAS): Select "(91-0103) Impact Aid, Recovery Act"

Sub Account Number 13. for Program Source N/A - ED does not use TAS sub-account numbers. This field is optional. (TAS) Total Number of sub- 14. N/A awards to individuals: Total amount of sub- 15. N/A awards to individuals: Enter the total number of vendor payments of less than $25,000/award. Include only vendor payments made by the Prime Recipient. Guidance regarding who is a vendor is available in OMB's ARRA Guidance (http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf) and ED's Clarifying Guidance (http://www.ed.gov/policy/gen/leg/recovery/section-1512.html).

Total number of Per OMB's ARRA FAQs payments to vendors (http://www.whitehouse.gov/omb/recovery_faqs/#10-08-1) a prime recipient 16. less than is not required to aggregate its awards for instances where payments to $25,000/award: vendors are less than $25,000. If the prime recipient chooses, it can disaggregate reporting for all vendors, regardless of the payment amount. OMB's guidance also clarifies that, if a prime recipient chooses to aggregate vendor payments less than $25,000, the $25,000 threshold is triggered by individual payments to a vendor within a quarter and not cumulative payments to a vendor over the life of the project. Please note, the number of aggregated vendor payments and associated dollars should be reported cumulatively. Enter the total dollar value of awards less than $25,000 awarded to vendors. Total amount of 17. payments to vendors Please see tip above for Total number of payments to vendors less than less than $25,000: $25,000/award. DATE ISSUED: 06/30/2010 DATE REVISED 09/29/2010 DATE REVISED 10/05/2010 DATE REVISED 09/22/2011 Page 3 of 8 Education Department Recipient Reporting Tip Sheet for

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) Total number of sub- 18. awards less than N/A $25,000/award. Total amount of sub- 19. awards less than N/A $25,000. Enter the “Funded Project Abstract” sent to your district via electronic 20. Award Description: message on June 29, 2010.

PROJECT INFORMATION

Enter "Impact Aid School Construction Discretionary Grants, Recovery 21. Project Name: Act."

22. Project Status: Select best option for status of project (%) from among those listed.

Enter the cumulative amount the recipient has drawn-down as of the end of Total Federal Amount the reporting quarter. This information can be found in the G5 system by 23. ARRA Funds running the “G5 External Award Activity Report” using the start date of the Received/Invoiced: award and the last day of the reporting quarter. Enter the amount provided under the “Net Draws” column. Please see OMB’s Updated Jobs Guidance (http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf). 24. Number of Jobs: Note, ED’s September 2009 Clarifying Guidance on Reporting on Jobs Creation/Retention Estimates by Recipients has been superseded by OMB’s Updated Jobs Guidance. Please see OMB’s Updated Jobs Guidance (http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf). Note, ED’s September 2009 Clarifying Guidance on Reporting on Jobs Creation/Retention Estimates by Recipients has been superseded by OMB’s Updated Jobs Guidance. Description of Jobs 25. Created: Please note that the description of jobs created should include a brief description of the types of jobs created or retained. This description may rely on job titles, broader labor categories, or the recipient's existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work. Quarterly Provide information on the program’s purposes(s), status, and goal(s). 26. Activities/Project Describe the construction project, including building systems addressed, Description: projected outcome and progress to date.

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) Enter NAICS subcode "236220" for school building construction. A complete Activity Code: (Up to list of NAICS subcodes is found at http://www.naics.com/naics23.htm 27. 10 activity codes may (NOTE: NAICS codes must be 6 digits. You can search for NAICS and be entered) NTEE-NPC codes on the Federal Reporting Excel 2003 Template).

Enter the cumulative total amount of expenditures for this grant. Please see OMB's ARRA Guidance Total Federal Amount (http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf) 28. of ARRA Expenditure: and OMB's Recipient Reporting Data Model (https://www.federalreporting.gov/federalreporting/downloads.do#rrdm) for guidance regarding expenditure reporting.

Total Federal ARRA Report total LEA expenditures to date from this construction grant (include 29. Infrastructure support for tangible assets or structures such as building improvements, Expenditure: utility systems, etc.)

Infrastructure Contact Enter name of the contact person from box 3 of the GAN. Name: Infrastructure Contact Street Address 1:

Infrastructure Contact Street Address 2:

Infrastructure Contact Street Address 3: Infrastructure Contact 30. City: Infrastructure Contact Enter contact information from box 1 and box 3 of the GAN. State: Infrastructure Contact Zip Code + 4: Infrastructure Contact Email: Infrastructure Contact Phone: Infrastructure Contact Ext:

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) Enter "School Construction is the purpose of the program." Generally Infrastructure Purpose describe the infrastructure projects funded (completely or partially) by Impact 31. and Rationale: Aid Construction Discretionary Recovery Funds, and explain how the investment will contribute to one or more purposes of the Recovery Act.

PRIMARY PLACE OF PERFORMANCE

Street Address 1: Street Address 2: City: Enter the Primary Place of Performance Address (street address, not a P.O. 32. State: Box). Country: Zip Code + 4: Enter or select the congressional district corresponding to the recipient's 33. Congressional District: DUNS address zip code + 4 if the primary place of performance is not different.

RECIPIENT HIGHLY COMPENSATED OFFICERS

Indication of Reporting 34. Impact Aid grant recipients do not meet the criteria, therefore select "no". Applicability: Prime Recipient Highly 35. Compensated Name N/A (5): Prime Recipient Highly 36. Compensated N/A Compensation(5): Government 37. Contracting Office N/A Code:

RECIPIENT REPORT: GRANT OR LOAN

SUB-RECIPIENT

REPORTING INFORMATION

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) 38. Award Type: N/A 39. Award Number: N/A 40. Recipient DUNS No: N/A

41. Final Report: N/A SUB-RECIPIENT INFORMATION Sub-recipient DUNS 42. N/A No.: 43. Sub-award Number: N/A Sub-recipient 44. N/A Congressional District: SUB-AWARD INFORMATION 45. Amount of Sub-award: N/A Total Sub-award Funds 46. N/A Disbursed: 47. Sub-award Date: N/A SUB-RECIPIENT PLACE OF PERFORMANCE Street Address 1: Street Address 2: 48. City: N/A State: County: Zip Code + 4:

49. Congressional District: N/A

SUB-RECIPIENT HIGHLY COMPENSATED OFFICERS

Indication of Reporting 50. N/A Applicability: 51. Name: N/A 52. Compensation: N/A

Impact Aid Construction Discretionary Grants, Recovery Act Data Element (CFDA 84.401) RECIPIENT REPORT: GRANT OR LOAN VENDORS

REPORTING INFORMATION

53. Award Type: Select "Grant" Enter the PR/Award Number provided by the U.S. Department of Education 54. Award Number: in box 5 of the prime recipient's GAN. 55. Recipient DUNS No: Enter the prime recipient's DUNS number. Sub-award Number - 56. N/A Sub-recipient Vendor:

Enter the vendor's DUNS number. If this information is not available, you are Vendor DUNS 57. required to provide both the vendor name and vendor's head quarter's Zip Number: Code.

58. Vendor Name: Enter the vendor's name.

59. Vendor HQ Zip Code: Enter the zip code corresponding to the address of the vendor's headquarters.

Product and Service 60. Enter a description of the product or service provided by the vendor. Description: Per OMB's M-10-34 (http://www.whitehouse.gov/sites/default/files/omb/memoranda/2010/m10- 34.pdf), Enter the amount invoiced to the vendor (aggregated) that will be 61. Payment Amount: paid with ARRA funds. Multiple payments to a single vendor under the same award should be aggregated and reported in this field if the cumulative total is $25,000 OR GREATER FOR THE QUARTER. This field is optional for vendors of sub-recipients.

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