Copy of LEHRN EXPO 2014 - Sponsor Exhibitor Checklist Lk

LEHRN HR Tech Expo Sponsor & Exhibitor Information April 28, 2016 DOUBLETREE BY HILTON (952-835-7800) 7800 Normandale Blvd. Bloomington, MN 55439 SECOND FLOOR GRAND BALLROOM

SEND US YOUR COMPANY MARKETING As soon as possible: Send your company logo for Web Advertising (low resolution .jpg, .gif, or .png file ~100KB) to [email protected]. Logos will be placed on our website and used in participant marketing.

BY March 25, 2016: Send the following to [email protected]: - Send Sales Contact name, phone number and email address to be listed in the EXPO Program Guide - Send company logo for use in Print Materials – (EPS file preferred or high resolution pdf. No jpg) - Send any Ad Copy for the EXPO Program Guide (EPS file preferred or high resolution pdf. No jpg) - Leading Edge Sponsors: send full page ad to fit 8.5” W X 11” H - no bleed. - Fast Follower Sponsors: send quarter page ad to fit 4.25” W X 5.5” H - no bleed.

BOOK YOUR ROOMS Take advantage of Special Hotel Room rates: block rate per night of $129: based on availability! 952-893-8453 or by using the following link: http://doubletree.hilton.com/en/dt/groups/personalized/M/MSPBSDT- LEH-20160427/index.jhtml?WT.mc_id=POG Group Name: MN HR Tech & Expo Group Code: LEH Check-in: 27-APR-2016 Check-out: 28-APR-2016 Hotel Name: DoubleTree by Hilton Hotel Bloomington - Minneapolis South Hotel Address: 7800 Normandale Boulevard Minneapolis, Minnesota 55439

REGISTER YOUR BOOTH ATTENDEES BY April 15, 2016: Please use this link to register your attendees for the meeting or send names of booth attendees to [email protected] to ensure a nametag and lunch ticket. - Leading Edge Sponsors: 8 attendees included - Fast Follower Sponsors: 4 attendees included - Expo Exhibitors (booth only) and IncSpot: 2 attendees included Additional booth attendees are welcome and will be invoiced at $125 each

ORDER YOUR BOOTH Standard single booth is 10’wideX 8’deep, includes pipe and drape. 6’ skirted table and 0 chairs see attached BREDE Exposition Services ORDER FORM for any chairs, special furniture, etc)

All Electrical or Monitor or WiFI needs must be purchased see attached BREDE Exposition Services ORDER FORM

Items that need to be shipped, can be shipped directly. see attached BREDE Exposition Services ORDER FORM

(for smaller items that you ship directly to the hotel; they will need to be picked up day of event by your booth representative; you will be asked to provide credit card when picking up these items at the hotel. These items will NOT be delivered to your booth)

PARKING AND SHUTTLE FOR THE HOTEL FREE Parking at hotel. FREE Airport Shuttle See attached MOA and Shuttle schedule DAY OF EVENT EXHIBITOR CHECK-IN: Nametags and booth location provided at Vendor Registration. Volunteers available to help with setup. Booth numbers will not be used. Participants receive an Exhibit Hall Map. Continental breakfast provided. Exhibitors may arrive as early as 6:30am/Exhibitors must be ready for Expo opening at 9:30 AM.

BOOTH CLOSING TIME: No booth tear down before 3:15pm. Participant traffic moves to closing keynote at 3:15. Closing keynote ends at 4:15. Exhibitors welcome to attend the closing keynote. You are responsible for packing, labeling, and arranging pick-ups for return shipments

PRIZE DRAWINGS: Drawings are welcome and can be announced after closing the Keynote session at 4:15 PM. Please notify a LEHRN volunteer if you will be providing a prize. If you cannot stay until 4:15, please instruct a LEHRN volunteer on how to deliver or announce your prize drawing.

EXPO RECEPTION: Exhibitors encouraged to attend the EXPO RECEPTION 4:30~7:30 PM. Cash bar. Hors d’oeuvres vendor sponsored. Well attended - great networking opportunity.