What Is Payline

What is Payline?

The Department of Accounts announces a web- PAYLINE FEATURES SECURIT Y FEATURES based service available to all Commonwealth of Virginia employees paid through the Current & Year-to-Date Earnings — regular Payline provides state-of-the-art security Commonwealth Integrated Personnel and pay, overtime, special pays, and shift pay. features to maintain strict confidentiality of your Payroll System (CIPPS). personal payroll information. Deductions withheld from your pay such as Payline provides you with the means to view and parking, healthcare, flex benefits, and others. Application Security requires a user id and print personal earnings, benefits, and leave password for system access. And, there are two information (for CIPPS Leave Users) for each Federal & State Tax elections and associated levels of security to protect the data— payday. Tax Withholdings based upon your W-4 and VA-4 information.  SSL — Secure Socket Layer — uses a 128- https://payline.doa.virginia.gov bit encryption routine to protect data as it Direct Deposit/Banking information and deposit moves back and forth across the Internet. PAYLINE ACCESS amounts. This technology is used widely by financial institutions to provide a high level of When you first access Payline, you will request Current and Year-to-Date Taxable Wages protection. a Temporary Password by entering your subject to FIT, FICA, and SIT. Employee Number and clicking the Forgot  ECC — Elliptic Curve Cryptography — a Password/New Account button. You will also Employer-Paid Benefit Contributions with server-based technology to protect sensitive need to enter the first three letters of your last associated employee retirement and healthcare data and to prevent unauthorized server name to verify identity. elections. access.

Dependent on the agency, the employee can Employees whose Leave Records are ACCESS REQU IREMENT S choose to have the Temporary Password printed maintained in CIPPS can view their accrual rate, on: usage information, leave balances, leave Browser  their next earnings notice, or history, and leave carry-over limits. Internet Explorer or Netscape, Ver. 4.0 or  sent via email to their Payroll and higher. Enabled for Java Script and Secure HR Officers Current payday information will be available at Socket Layer (SSL) Security (128 bit version). least 4 days prior to payday. Historical Once this selection is made, the user will be information is maintained for a rolling 24 Connection prompted to enter a personal pass phrase to be months of history. When connecting to the site from behind a used in conjuction with the temporary password. firewall or proxy server, it must allow SSL (port Payline retains employee’s W-2s for a period 5 443) communication. After receiving the temporary Password and years. The employee can print or view their entering your personal pass phrase, you will be W-2s at anytime. Also, the employee can Screen Resolution able to change your temporary Password to a choose not to have their W-s2 displayed. 800 x 600 or greater, with a minimum of 256 Permanent Password. You will also be required colors. to select/answer two challenge questions. Your Password is your security access to Payline; Modem Speed keep it strictly confidential. Connection speed of 56K modem (or higher) is recommended. How to Navigate in Payline

Enter Payline https://payline.doa.virginia.gov

Security Employee ID Number and Password

Broadcast Screen Displays pertinent messages

Main Menu Pay History Profile Data Leave History

Payment History Personal Messages Leave History Current or past period Messages to the employee Current or past leave period earnings information information https://payline.doa.virginia.gov

Payment Information Update Personal Info Leave Balances Earnings and employee-paid Name, E-mail address, Leave balances as of the deductions for the period and Password, Password period selected year-to date personalized reminder “hints”, challenge questions, ability to view W-2s Department of Accounts Commonwealth of Virginia Direct Deposit / Additional Agency Paid Contributions Profile Information Leave Detail 101 N. 14th Street, 2nd Floor Benefits paid by agency Banking Information, Tax Detailed leave transactions Richmond, VA 23219 Status, Health and associated with the period [email protected] Retirement selections selected

Presentation of Taxable Leave History Detail Wages Inquiry Calculated taxable wages for Request detail of leave current period and year-to- transaction(s) by leave type date and/or period of time