COLLEGE LEARNING COUNCIL 3:00 PM – 5:00 PM  Monday, November 15, 2010  AC-107

Co-Chairs: Ann Beheler, Susan Lala-Bell, Tiffany Haynes

MINUTES

Present: Andrew Messchaert, Ann Beheler, Ann Marie Wagstaff, Antonia Ecung, Baldomero Garcia, Bill Henry, Chris Craig, Craig Britton, David Bezayiff, Donna Berry, Eric Mendoza, James Entz, Jason Duncan, John Word, Kim Behrens, Lorie Barker, Maria Roman, Richard Goode, Russell Fletcher, Susan Lala-Belle, Susan Regier, Terry Crewse, Virginia Gurrola

Absent: Bret Davis, Leif Syrdahl, Michael Carley, Miles Vega, Rosa Carlson, Steve Schultz, Stewart Hathaway, Tiffany Haynes

Guests: Leonor Serna

I. Call to Order The meeting was called to order by Susan Lala-Bell at 3:07 PM.

II. Motion to Adopt the Agenda (with corrections) Motioned: Donna Berry Seconded: Bill Henry

Ayes: 21 Nays: 0 Abstentions: 0

Motion: Carried

III. Motion to Approve the Minutes of November 1, 2010 (with corrections) Motioned: James Entz Seconded: Susan Regier

Ayes: 21 Nays: 0 Abstentions: 0

Motion: Carried

IV. Information Items a. CA Mini-Corps – Leonor Serna  Leonor Serna presented information on the CA Mini-Corps program.  The funding for Mini-Corps comes through Title I, Federally Funded Migrant Education. College Learning Council Meeting Minutes November 15, 2010 Page 2 of 7

 The two objectives of the program are: o To meet the needs of migrant children. o Increase the number of individuals going into the field of education.  Students interested in getting the training and experience provided by Mini-Corps can reach Ms. Serna at (559) 791-2300.

b. Transfer Degrees – Richard Goode  Mr. Goode presented information on the new Transfer Degrees as required by SB1440.  The C-ID now has five model transfer curricula on their website: o Mathematics o Sociology o Communications o Psychology o Geology  The State Chancellor’s Office has indicated that they will expedite the approval of transfer degrees that are based on the model curricula.  PC has all the classes in place to offer the Mathematics Degree, and is only one course shy of the Geology Degree.  The website is C-ID.net.

c. Sign Language Interpreters – Donna Berry Establish budget of $39k for Contracted Services for Sign Language Interpreters for Fall 2010 Semester, and $15k for Sign Language Interpreter III for Spring 2011 Semester, as a compliance requirement for hearing impaired students (voted in the October 4, 2010 CLC Meeting to add budget to DSPS for Sign Language Interpreters)  Ms. Berry presented updated information on sign language interpreters being incorporated into the adopted budget.

d. Yearly Program Review Sheets/Budget Worksheets – Ann Beheler/ Donna Berry Yearly Program Review update data sheets and Budget Worksheets to be sent to Instructional and Non-Instructional Budget Managers  The Budget Worksheets did go out to both instructional and non- instructional areas. The worksheets are very similar to what they were last year.  Attached to the worksheets was a Yearly Program Review sheet for the instructional areas. The sheet was created by Ann Beheler and Michael Carley. The purpose of the sheet is to ensure that Program Review requests are data-driven.  A Sustainability and Service Area Questionnaire went out to the non- instructional areas. College Learning Council Meeting Minutes November 15, 2010 Page 3 of 7

e. Budget Planning Calendar – Donna Berry  The Budget Committee is working on updating planning calendar in conjunction with the strategic calendar.  The Budget Planning Calendar will be brought back as a discussion item and an action item in the future.

f. ASPC Representation on Committees  Russell Fletcher will bring the list of needed representatives to the ASPC senators and match up senators with the vacancies on committees.

g. Academic Senate’s Faculty Hire Ranking  David Bezayiff gave the Faculty Hire Rankings as determined by the Academic Senate’s discussion and voting. The rankings are as follows in descending order, with the first one being the number one priority position: o Reading 29 points o Chemistry 36 points o Math 47 points o English 49 points o Health Career I 54 points o Reference Librarian 57 points o Human Services 64 points o Counseling/DRC68 points o Heath Careers II points not stated

V. Discussion Items a. PC’s Definition of Sustainability – Steve Schultz (discussion led by Ann Marie Wagstaff in Mr. Shultz’s absence)  The Budget Committee is open to input from anyone who sees problems with the current, updated, Definition of Sustainability at Porterville College, which was distributed as a meeting handout.  Discussion ensued regarding the second bullet under “When Sustainability Is Not Maintained to Support Ideals,” primarily the issue of campus operation hours.  Discussion ensued regarding the vagueness of the term “Student Services.”

b. Budget Committee Membership & Charge – Donna Berry  Ms. Berry presented the new Budget Committee Charge and Membership Document.  This item will be an Action Item on the December 6th CLC Meeting agenda.

c. Campus Security – Lorie Barker College Learning Council Meeting Minutes November 15, 2010 Page 4 of 7

 Ms. Barker inquired about campus security at night and who is to be contacted in the event that security is needed.  Ms. Berry shared that Ron Childress has been hired for campus security. She will send out a pc_all announcing Officer Childress and his email address.  Officer Childress will be working 8:30 AM – 12:30 PM, Monday - Friday.  An RFP has been submitted to HR for an evening Public Safety Officer, but until one is hired, Officer Childress will be covering the hours of 5:45 PM – 10:30 PM, Monday – Thursday. He is here on campus, along with one or two cadets.  The phone number on the safety posters will reach Officer Childress.  An RFP has been submitted to HR to fill the security opening in the middle of the day, as well as on Saturdays.  Presently, from 12:30 PM to 5:45 PM, contact Steve Schultz or any other administrator if there is an incident.

VI. Action Items a. PC’s Definition of Sustainability  This action item was struck from the agenda.

b. CLC Composition Subcommittee Recommendations/Revisions to College Learning Council Membership Document, Procedures for Establishing a New Committee or Modifying a Current Committee, and Porterville College Committees / Councils  Mr. Goode presented the recommendations of the CLC Composition Subcommittee and the revised CLC documents.  A definition of “Emergency Items” was the most significant change made to the membership/charge document.  Discussion ensued regarding HR’s inclusion in CLC meeting, whether an HR representative should be on the CLC Membership List, and the fact that they should be ex officio.

Motion to Approve the CLC Composition Subcommittee Recommendations and Revisions to the College Learning Council Document, Procedures for Establishing a New Committee or Modifying a Current Committee, and Porterville College Committees / Councils (with the addition of HR being ex officio) Motioned: Ann Beheler Seconded: Chris Craig

Ayes: 23 Nays: 0 Abstentions: 0

Motion: Carried College Learning Council Meeting Minutes November 15, 2010 Page 5 of 7

c. Recommendation to Disband the Program Review Committee (Function Moved to Strategic Planning Committee)

Motion to Disband the Program Review Committee Motioned: Virginia Gurrola Seconded: Lorie Barker

Ayes: 23 Nays: 0 Abstentions: 0

Motion: Carried

d. Revised Motion from Budget Committee Use carryover dollars to purchase instructional computers identified on list, and allow replaced computers to trickle down to replace older computers for other staff.  Mr. Goode presented the spreadsheets identifying what has been requested as instructional materials, both computers and non-computer related items.  It has been discussed in the Division Chairs Meetings and the Budget Committee Meetings that the designated instructional monies would be spent as far as they could go, and the remaining items – mostly the computers – would be purchased out of carryover.  $47,000 of the $138,000 in designated instructional funds can be applied to computers.

Motion to use carryover dollars to purchase instructional computers identified on list, and allow replaced computers to trickle down to replace older computers for other staff Motioned: Susan Regier Seconded: Ann Marie Wagstaff

Ayes: 22 Nays: 0 Abstentions: 1

Motion: Carried

VII. Subcommittee Reports a. Enrollment Management Committee  In Michael’s absence, Dr. Beheler reported that the Enrollment Management Committee is working on an Enrollment Management Plan.

b. Grant Oversight Committee/Grant Progress Reports  No report.

c. Budget Committee – Donna Berry  No report. College Learning Council Meeting Minutes November 15, 2010 Page 6 of 7

d. Strategic Planning Committee  No report.

VIII. Other Reports a. President  No Report.

b. Accreditation  No Report.

c. Academic Senate – David Bezayiff  David Bezayiff shared information from the State Academic Senate Fall Plenary Session about the “Hayward Award for Excellence in Education.”  Dr. Bezayiff distributed applications to the Division Chairs, so that outstanding faculty members from PC can be nominated  The applications must be completed and turned in by Thursday, November 19th.

d. Curriculum Committee  No Report.

e. Basic Skills Committee – Antonia Ecung  A written report was submitted by Antonia Ecung.

f. Student Learning Outcomes Committee  No Report.

g. Facility Planning Advisory Committee  No Report.

h. Marketing and Outreach Committee  No Report.

i. Information Technology Committee  No Report.

j. CCA  No Report.

k. CSEA  No Report. College Learning Council Meeting Minutes November 15, 2010 Page 7 of 7

l. ASPC – Russell Fletcher  The Porterville College Veterans’ Day Float won 1st Place in the Veterans’ Day Parade, and the ASPC received a $250.00 check.

IX. Other Items a. BAM Evaluation Committee Report – Ann Marie Wagstaff  Ms. Wagstaff reported that the BAM Evaluation Committee Report that goes to Consultation Council is done. It will go to the meeting on Tuesday, November 16th.  The key issues being watched are: o District Office Discretionary Carryover o The Strategic Initiative Process o Structural Cost Differences o An External, Independent Consultant Being Hired  Discussion ensued.

b. Completion By Design  Dr. Beheler presented information on the Completion by Design Grant, which is funded by the Gates Foundation.  PC is going in with the Central Valley Higher Education Consortium and applying for this grant.  The idea is to look at possibly doing business differently, and share between all the colleges in the consortium, resulting in students actually being able to complete credentials, complete classes first and complete programs second.

c. Learning Cohorts Posters  Dr. Ecung shared information regarding the Spring 2011 Learning Cohorts; she stated that the announcements will be posted this week.

X. Future Agenda Items

XI. Motion to Adjourn the Meeting The meeting was adjourned by Susan Lala-Belle at 4:22 PM.