Regular Meeting of Council of the Town of Calmar Was Held on Monday June 18Th, 2007 Commencing

REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS

1. CALL TO ORDER: Mayor Faulkner called the Regular Council Meeting of June 18th, 2007 to order at the hour of 7:02pm.

PRESENT: Mayor Faulkner, Councillors Bartlett, Blackmore, Sabiston, Town Manager Jeanette Donovan, EDO Kathy Murphy, Press & Public at Large.

ABSENT: Councillor Popik

2. REVIEW AND ACCEPTANCE OF AGENDA:

Mayor Faulkner requested to add to the agenda under 3. Delegation, (b) Cindy Caudron of Certified Spray Booths.

Councillor Blackmore requested to add to the agenda, under 3. Delegation, (c) John Tolsma Tax Reduction Proposal, under Item 7. New Business, (h) Holiday Request and (i) AUMA Resolution, and under Item 14. Committee of the Whole to add (a) Development.

Moved by Councillor Bartlett to adopt the agenda of June 18, 2007 as modified.

CARRIED R-07-06-12 3. DELEGATION:

a) Leduc Representative – Neil Sutcliffe and Marianne McLaughlin

Ms. McLaughlin introduced herself and her college and explained the purpose of their attendance to the Council meeting is to clear up the misconception that they are not representing Calmar in their newspaper. Ms. McLaughlin provided a package which outlined the numerous times the Town had been featured in their newspaper over the last year. She went on to explain that they cover a very large area but will certainly come out to Calmar if notified of upcoming special event. They also indicated that they have a new paper called the Country Market and there could be an opportunity to have local news included in this publication.

Mayor Faulkner explained that the Town will make more of an effort to notify the paper of upcoming events and Town Manager Donovan offered to assign a staff member to keep in contact with the paper on current events.

Mayor Faulkner thanked Ms. McLaughlin and Mr. Sutcliffe for attending the meeting.

b) Cindy Caudron Certified Spray Booths Inc.

Mrs. Caudron presented an overview of their company and explained the reason for attending Council was to inquire if they would be able to purchase the Scout Hall or the property directly north of the Scout Hall. They need a new site and have been unable to purchase anything to date.

Councillor Sabiston explained that the Town will eventually build a different facility which will replace the Scout Hall.

Councillor Bartlett stated that the Scout Hall was given to the Town for $1.00 in order for the Scouts and other groups to have a meeting place.

Councillor Blackmore asked why they did not purchase a lot in the industrial park.

Mrs. Caudron explained that the lots were too expensive.

Town Manager Donovan cautioned Council on selling this property as it is well used and it could be years before the Town could build a new facility.

Mayor Faulkner thanked Mrs. Caudrin for attending the meeting.

Mrs. Caudron left the meeting at the hour of 7:15 pm. REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS

c) John Tolsma Tax Reduction Proposal

Mr. Tolsma gave a Council brief overview on how the Federal Government is taxing the people and it stipulates in the Constitution under Article 91 & 92 that the government is to provide services to the people and not utilize interest in the equation when paying for capital projects.

Mayor thanked Mr Tolsma for his presentation.

4. PUBLIC HEARING

a) Subdivision Application # 07-K-944

Mayor Faulkner called the Public Hearing portion of the meeting to order at the hour of 7:20pm.

Mayor Faulkner explained the purpose of the Public Hearing was to address a subdivision application Lot 13, Block 1, Plan 4250EO. The proposal is to subdivide a 719.2 sq. m (7741 sq. ft) lot into two parcels. Each parcel would be 7.62 m (25ft) wide and 47.1 m (154.8 ft.) deep each. The subject site is on the east side of 50th Street, mid-way between 50 Avenue and 51 Avenue, in the northern portion of the Town of Calmar south of the new school and the proposed development known as Hawks Landing. It is occupied by a Duplex (semi-detached) dwelling which is under construction.

Mayor Faulkner asked if there were any written submissions.

None received.

Mayor Faulkner asked if there were any verbal submissions.

None were heard.

Mayor Faulkner adjourned the Public Hearing portion of the meeting at the hour of 7:28 pm.

Moved by Councillor Bartlett that Subdivision Application # 07-K-944 be approved with the following conditions:

1. That prior to endorsement of an instrument affecting this plan, the registered owner separates, to the Town’s satisfaction, the water and sewer services to the two dwelling units on the subject site; 2. That prior to endorsement of an instrument effecting this plan, approaches, including culverts and crossings to the proposed parcels be provided at the owner’s and-or developer’s expense and to the specifications and satisfaction of the Town of Calmar. This access will be from the rear (lane). CARRIED R-07-06-13

5. ADOPTION OF MINUTES:

a) Regular Council Meeting of June 4, 2007

Moved by Councillor Sabiston to adopt the June 4th, 2007, Regular Council Minutes as presented. CARRIED R-07-06-14

6. UNFINISHED BUSINESS:

7. NEW BUSINESS:

a) Sustainable Community Workshop

Mayor Faulkner requested that this information be placed on file. REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS

b) Information Technology Proposal

Moved by Councillor Bartlett that Administration proceed with replacing the file server for the Towns computer system for a approximate cost of six-thousand & eight hundred dollars ($6,800) and that the funds for this be taken from the Operating Contingency fund G/L 4-77-00-710. CARRIED R-07-06-15

c) TA# 0892, 0895 & 0896 Tax Forgiveness Request

Council discussed the request submitted for tax forgiveness regarding homes located in Evergreen Crescent. Points mentioned were the home owners moved into a subdivision that they knew was not complete and Councillor Sabiston commented that they had received water free from the Town.

Mr. Smith who was in attendance asked to address Council. Council granted him permission.

Mr. Smith stated that they were promised that they would have functional roads and sidewalks and so far they don’t have that. He also stated that he never received free water service from the Town. He requested that the Town force the contractor to complete the subdivision. Mr. Smith stated that the back alley was in poor condition, water runs across it and there is no grade on the lane. He informed Council that the developer was not following the building codes and they had trenched services inappropriately.

Town Manager Donovan explained that the developer has until October 31, 2007 to complete his subdivision.

Mayor Faulkner suggested that they appeal their assessment and Don Bartlett felt some reduction in taxes should be considered.

Moved by Councillor Sabiston that no tax reduction be applied at this time, and that the property owners are encouraged to approach the developer to address their concerns with regards to timelines for the development to be completed. CARRIED R-07-06-16

d) City of Leduc

Moved by Councillor Blackmore that the Town send a letter supporting the City of Leduc application for CAMRIF Funding as long as letter does not have any negative impact on any submissions that the Town will make when they apply for the same funding. CARRIED R-07-06-17 e) Alberta Solicitor General

Moved by Councillor Bartlett that this item be passed on to the Protective Services Committee to review if they have any project they would like to apply for and if they do that they should phone and ask for an extension to the submission date of June 29, 2007. CARRIED R-07-06-18 f) Communities in Bloom

Mayor Faulkner requested that this item be placed on file.

g) Leduc County Notice of Appeal Hearing

Moved by Councillor Blackmore that the Town submit a written and oral submission stating that the Town supports the STOP Work Order issued by Leduc County for the property legally described as SW Quarter Section, Twn. 49-27-W of 4th Meridian located on the North West side of town along Highway #39 at the entrance to Westview Estates. CARRIED R-07-06-19 REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS

h) Holiday Request

Moved by Council Blackmore that the Town Managers request for holidays from July 16, 2007 to August 5, 2007 be approved. CARRIED R-07-06-20

i) AUMA Resolution

Councillor Bartlett requested Councils support to submit a resolution to the AUMA Conference requesting property tax assistance for low income seniors so that they can afford to stay in their homes, especially with assessment values rising so quickly in Alberta.

Moved by Councillor Sabiston the Council support Councillor Bartlett’s proposal and grant him permission to draw up a resolution to send to the AUMA Conference.

CARRIED R-07-06-21 8. BYLAWS AND/OR POLICIES:

a) Schedule “A” Computer Policy # 12

Moved by Councillor Blackmore that Council approve Schedule “C” which is to be attached to Computer Policy # 12 which will be signed by all Town employees to ensure that the Town’s Information Technology Resources are protected.

CARRIED R-07-06-22

9. FINANCIAL INFORMATION:

a) February 2007 and March 2007 Bank Statements

Moved by Councillor Blackmore that the February and March 2007 Bank Statements be adopted as presented. CARRIED R-07-06-23

10. DEPARTMENT REPORTS:

11. COUNCIL AND COMMITTEE REPORTS

a) Mayor Faulkner

June 5, 2007 Assessment Review Open House June 6, 2007 Developers Meeting June 13, 2007 Meeting with CAO June 14, 2007 ACRA Meeting June 15, 2007 39/20 Alliance Meeting

b) Councillor Bartlett

June 5, 2007 Assessment Review Open House June 13, 2007 Meeting with CAO June 14, 2007 ACRA Meeting June 15, 2007 39/20 Alliance Meeting

c) Councillor Blackmore

d) Councillor Popik

e) Councillor Sabiston

June 5, 2007 Assessment Review Open House June 13, 2007 Capital Region Housing Charity Golf Tournament June 13, 2007 Meeting with CAO REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS June 15, 2007 39/20 Alliance Meeting

Councillor Sabiston apologised to the Mayor and Council regarding comments he made during the Assessment Open House.

12. CORRESPONDENCE

a) Outstanding Items b) Office of the Premier c) Alberta’s Heartland d) Leduc County

Mayor Faulkner requested that correspondence items (a) to (d) be placed on file.

12. QUESTIONS/CONCERNS FORUM WITH PUBLIC AND PRESS:

Moved by Mayor Faulkner to adjourn the Regular Council Meeting of June 18th, 2007 at the hour of 8:11pm for a short break. CARRIED R-07-06-24

Moved by Mayor Faulkner to reconvene to the Regular Council Meeting of June 18th, 2007 at the hour of 8:18 pm. CARRIED R-07-06-25

13. COMMITTEE OF THE WHOLE

a) Development

Moved by Councillor Bartlett that Council adjourn the Regular Council Meeting of June 18th, 2007 and convene as Committee of the Whole at the hour of 8:18pm.

CARRIED R-07-06-26

Moved by Mayor Faulkner that Council adjourn the Committee of the Whole and reconvene to the Regular Council Meeting of June 18th, 2007 at the hour of 8:43 pm.

CARRIED R-07-06-27

Development Delegation left the meeting at the hour of 8:43 pm.

Moved by Councillor Blackmore that the Town approve the developers of the Iwanicka Industrial Park paying the off site levy fee of $750.00 per lot for approximately 28 lots contingent on the developers having a fully endorsed development agreement in place within one year (June 18, 2008), if after the one year period the developer fails to have met the conditions for this motion he will then be responsible for any new off site levies imposed by the Town. CARRIED R-07-06-28

14. ADJOURNMENT:

Moved by Councillor Blackmore that the Regular Council Meeting of June 18th, 2007 adjourn at the hour of 8:45pm. CARRIED R-07-06-29

These Minutes signed this ____ day of ______, 2007.

______Mayor Don Faulkner REGULAR MEETING OF COUNCIL OF THE TOWN OF CALMAR WAS HELD ON MONDAY JUNE 18TH, 2007 COMMENCING AT 7:02 pm IN THE COUNCIL CHAMBERS

______Town Manager Jeanette Donovan