Minutes of Grove RFC Board Meeting Held 20Th July 2016

Grove Rugby Football Club Limited Founded 1972 Incorporated 2009 Affiliated to the English RFU & Oxfordshire RFU Registered in England. Company No. 6895461 Club Colours: Grove RFC, The Recreation Ground, Recreation lane, Grove, Wantage, Oxon OX12 0FL Scarlet, Blue & White E-mail: [email protected] Web:www.groverfc.co.uk VAT Number: 348 3243 58 Tel:01235 762750

Minutes of Grove RFC Board meeting held 20th July 2016.

Present: - Paul Walsh, Martin Stalder, Chrissy Clark, Storm Dinsey, Paul Miles, Niki Dinsey, Gerry Gannon

Apologies: - Adrian Amies, Phil Connolly, Chris McCarthy, Nigel Dixey, Wayne Overson,

1. To Approve minutes of last meeting. The minutes were approved and signed off by PW.

2. Review Actions from the last meeting. a. GG to arrange printing of pop-ups – on going. b. CM to approach parent to understand what is the capability of the lights he holds. - On going.

3. Treasurers Report. The accounts at the present time are looking stable with the amount of cash in the bank going up and most bills paid. The referees still need to be paid in the near future. BLK have also supplied a large number of socks that we did not order. These have now been paid for at the very favourable price of £125 The agreement with Rhino for the supply of kit has now been confirmed and the club will be receiving a kit bag and balls for all the junior teams, free of charge. Actions-

4. Report from the Club Captain. Mikey Martin / Flat: - Confirmation now received from Hugh at Fitzhomes that David Maryon has been accepted through the checks carried out to become a tenant in the flat. Mikey and David should be meeting Hugh at the flat on Friday to sign the agreement for another 12 months. It was requested that the deposit is listed as Grove RFC’s on the tenancy agreement. (Agreement now completed and deposit in club’s name) Kit Supplier: - The final contract has been drawn up and signed by Rhino and Paul now has a copy to sign so I can return to them. Initial order has been processed with Rhino, and the delivery has been excellent so far, even the new shirts will be here in the 1st week of August. Socks will be here this week and I already have the shorts so we can start to push the membership for the seniors. New Player San Vaughan:- Sam has now moved down to Grove and started working for Steve Maryon, he attended training last night for the first time and the feedback form all the coaches was very positive and they all felt he will be a massive asset to the club. Recruitment: - Still need to have a push on recruitment to try and strengthen the squad as we are very light with Tom Clipsham now potentially out with a knee problem. Changing Rooms: - Hopefully the changing room floors will be completed by Friday and then we need to sort the benches out to finish off what will look like a very good job, can us all help with this as it will be a big task to finish them off. Extravaganza: - Roger has contacted me and asked for me to arrange for the black bin liners and stakes to be put out on the day for litter, which I will do. And also to find 3-4 people to help out with the parking on the day to enable 2 x shifts of people doing it. He also asked if we had some vocal outgoing people that could sell some lottery tickets on the day.

5. Report from the Director of Youth and Junior Rugby. Extra kit bags and balls have been ordered. Plans for the Mini festival are well under way. Quotes for medical cover for the festival are required. Action: - GG will approach contact for quote for medical cover

6. Report from Sponsorship Group. The sponsorship deal with Better is still to be signed off and the first payment received. All 3 senior teams now have major sponsors, 1st team Better Gyms, 2nd team Wantage Leisure Centre, 3rd team Phil Claire and Skoda. The club will not be purchasing a new set of shirts for each team but moving sponsorship badges. The question of dugouts was raised. Action: - PW to ask Mattie Walsh about supply of dug-outs

7. Grants from Council. a. The floor is being replaced and it is hoped that the invoice will be presented to the Parish council next week. (Invoice now with council and £14599 minus the VAT is expected in Grove account next week). b. Security: - the outside cameras have been replaced and the inside cameras are due for replacement next week. c. A number of plumbing issues still exist, however, PM will investigate and arrange for problems to be fixed.

d. Doors: - The main doors in the recreation area need to be emergency exit doors. ND will obtain further quotes for the work required. New grants are available from the District Council. SD has applied for £3800 for Kit and equipment for the Youth Section. A further £30K+ is available. PC to investigate grants to update kitchen.

8. Colts’ Tournament. At present we only have2 positive replies to the invitations for the Colts tournament. If we do not receive any further positive replies then we shall cancel the tournament.

9. Extravaganza. The club will be putting up a recruitment stall which will include a rugby challenge (to be supplied on loan from Rhino.) The juniors have 2 stalls they will put up.

10. Handbook. It has been noted that with no handbook last season many members were not able to check on fixtures and contacts. MS has agreed to produce a handbook that will be distributed electronically and also a number of printed copies will be made available on request, in the club house. Handbook will contain fixtures, contact details and International ticket details.

11. AOB. a. The Ladies and girls sections are organising a recruitment day on 7th August. It is hoped that a representative from the ladies England team will be there along with a representative from the Reginal RFU. b. The Ladies team are looking for a Team Manager. c. Life members are to be reminded that they are required to complete a membership form each year. d. The Team Captain’s board is still waiting to be completed Action: - Adi A to supply lists of all previous 1st, 2nd, 3rd and 4th team captains e. The honours board needs to be updated Action: - MS to confirm changes required and ND to Contact Falcon Signs to have work done. f. The Youth club has now been cancelled due to a lack of organisers so the BM will be moved back to Mondays.

12. Date of next Board meeting.

Monday 15th August. Start time 7.30pm Location – Clubhouse.