Pitt County Schools’ Board of Education Operations Committee Meeting Minutes February 25, 2013

The Operations Committee of the Board of Education met February 25, 2013 at 5:00 p.m. in the 3rd Floor Board Room of the Pitt County Office Complex Building. Those in attendance were Operations Committee Chair Worth Forbes and Operation Committee members Sean Kenny, Christine Waters. Also present were Superintendent Beverly Emory, Associate Superintendent of Operations Aaron Beaulieu, Board members Jill Camnitz and Barbara Owens and Administrative Assistant Loretta Grice.

Chair Forbes called the meeting to order. There was a quorum present.

The first item on the agenda was Public Expression. No one had expressions.

The second item on the agenda was the approval of the January 28, 2013 minutes. Mr. Kenny made a motion, seconded by Mrs. Waters, that the minutes be approved as presented. Motion carried unanimously.

The third item on the agenda was Safety and Security. Mr. Beaulieu shared with the committee the progress of the Safety & Security Task Force. The Task Force is chaired by Mr. Beaulieu and Dr. Noland. The Task Force has representation from the GPD, PC Sheriff Dept., Principals, Assistant Principals and Facility Services. Current procedures have been reviewed by the Task Force. They are also working with the GPD & PC Sheriff Dept. to combine Lockdown Training with Rapid Deployment Training. The camera system is becoming a great training tool and a method of reviewing procedures. The Task Force is also reviewing safety concerns on the buses. We are moving forward with the pilot GPS system for the buses in the Farmville attendance area. Critical Incident and Crisis manual is being reviewed and updated. We are working on remote access to our camera system to both sets of law enforcement agencies. Mr. Beaulieu told the committee the Task Force would be ongoing through the summer but would hopefully have some recommendations by April. The Task Force is also reviewing the schools that have classes and structures not attached to the main building, which results in students leaving out the main building to attend classes.

The fourth agenda item was IPSAC Update. Mr. Beaulieu presented a draft of the out of capacity compiled by OREd. The ADM growth has slowed down drastically due to the economy. We are leveling out around 200 kids a year. The hot spots continue to be in the Chicod, Conley and South Central area. These are key figures in calculating the projections for the next round of Long Range Facility Plans.

The fifth item on the agenda was Pirate Station-Elmhurst. Mr. Ashley “Brownie” Futrell came on behalf of the Caboose Project. The project was presented last year but he wanted to come so the committee could put a local face with the project and also answer any possible questions. The only other project like this is based in South Carolina and has been very successful. The current layout has 10 cabooses with a small space for a pavilion to have low key entertainment. He is asking for the blessing of the committee/Board to move forward with the project. The committee suggested speaking with the Elmhurst Neighborhood Association regarding the project. Mr. Futrell welcomed the idea and assured the committee their goal is to enhance the neighborhood.

The sixth item on the agenda was Cell Tower-AT&T. AT&T was willing to provide the $300, 000 with some type of combination of giving $120,000 upfront and deferring the $1,500 monthly fee for the next 10 years. Mr. Beaulieu suggested getting legal counsel to review the proposed agreement to make sure everything is fine.

The last item on the agenda was Deferred Maintenance Budget. Mr. Smith prepared a list of all the deferred maintenance needs school by school. The total cost of maintenance needs district- wide exceeds $30 million. We need to continue to identify our needs in the district with our commissioners.

Upon motion of Mr. Kenny, second by Ms. Waters, the meeting was adjourned at 6:05 p.m.