Lexington Tennis League

LATA Tennis League www.lexington.usta.com Joyce Harrison, Local League Coordinator [email protected], phone 781-7733

TO: Team Captains, Facilities, Coordinators FROM: Joyce Harrison, League Coordinator DATE: December 17, 2014

TennisLink is open for registration. If you do not plan to captain your team this Spring, please forward this information to the captain.

Captain’s Meeting will be January 12th at Lexington County Tennis Complex at 2:00. Please plan to arrive a little early to check in and turn in team info for Spring so we can begin meeting promptly at 2:00. A pre-registration form is included or you can print one off the Lexington web, www.lexington.usta.com and bring with you already completed.

IMPORTANT: If for any reason you can not attend the captain’s meeting, please send your pre-registration form to your level coordinator no later than January 17 (form and Coordinator Directory available on the Lexington web under Spring). Remember, you must send your team name and contact info to your level coordinator each season you captain. You can send information in an e-mail or by completing a pre-registration form and sending. Your level coordinator needs this info in order to contact you.

The Age Groups playing their local league in the Spring are as follows:

18 & OVER Levels: 3.0; 3.5; 4.0; 4.5 2 singles, 3 doubles Levels: 2.5; 5.0+(may have two 5.5’s on team) 1 singles, 2 doubles

40 & OVER Levels: 3.0; 3.5; 4.0; 4.5+(may have two 5.0’s on team) 2 singles, 3 doubles Level: 2.5 (This is a South Carolina League only) 1 singles, 2 doubles

55 & OVER Levels: 3.0; 3.5; 4.0; 9.0 Combined 3 doubles

75 & OVER Levels: 6.5; 7.5; 8.5 (Combined Levels) 3 doubles

NOTE: The 75 & Over Age Group is a SC league only with no advancement past the SC State Championship. 18 & OVER* – Player must reach at least 18 years of age during 2014. 40 & OVER* – Player must reach at least 40 years of age during 2014. 55 & OVER* – Player must reach at least 55 years of age during 2014. 75 & OVER – Player must reach at least 75 years of age during 2014.

*Players must play at least two (2) matches in the 18 & Over, 40 & Over and 55& Over Age Groups to qualify for advancement to State Championships.

Captains of teams that played out of LCTC in 2013 planning to play out of LCTC this Spring need to go by LCTC any time before 6:30 on December 17 or 19 to obtain approval. New Captains wanting to play out of LCTC this Spring can call Joel Corley at 957-7676 on December 20 for available openings. Captains of teams planning to play out of the Cayce Tennis and Fitness Center should contact Paola Maoli at 227- 3030 for permission.

PLEASE FOLLOW THE INSTRUCTIONS BELOW FOR PROPERLY REGISTERING YOUR TEAM:

To register on TennisLink, go to the LATA website: www.lexington.usta.com and click on TennisLink or Http://National.Usta.Com . Log into TennisLink or your USTA Account if you are already set up and click on “Online Team Creation” under My Quick Links….click on Southern, etc……enter team name with codes and facility as below:

COMPLETE TEAM NAME: List Team CODE first – Team Name Second – then Home Court CODE

(Example of what your team name should look like with codes: T18JH-Miracles-RC)

Team Code for 18 & Over Age Group = “T18” followed by the first initial of the captain’s first and last name Team Code for 40 & Over Age Group = “T40” followed by the first initial of the captain’s first and last name Team Code for 55 & Over Age Group = “T55” followed by the first initial of the captain’s first and last name Team Code for 75 & Over Age Group = ”T75” followed by the first initial of the captain’s first and last name

LATA FACILITIES with the CODES to be used in registering: Please note if you are the first team to register from your home court facility, it will not appear in the drop down yet and you will find it by choosing “Other Facility” and entering its name only as below:

Ball Park Road–BP Kingston Harbor–KH Quail Hollow Swim-QH Cayce Tennis Center–CTFC Lexington Country Club–LCC Quail Valley–QV Country Club of Orangeburg–OB Lexington Tennis Complex–LCTC Rawls Creek-RC Crooked Creek Park–CC Murraywood–MW Seven Oaks Park–SO Golden Hills–GH Northwest Family YMCA–YMCA Topspin Racquet–TS

Important points you must be aware of before registering your team: *You must secure home courts for your team PRIOR to registering the team on TennisLink. Do not assume that you can play at a certain facility. You must contact the facility and obtain approval and pay any court fees. *Once a player registers and pays fees on TennisLink, there will be NO REFUNDS of any fees paid. Be sure you have the minimum number of players before registering the team.

The league fee is $18 per player plus a $3 user fee for the “TennisLink” program. This will need to be paid with a credit card. No refunds.

Below is a list of LATA facilities, along with codes to be used at the end of the name when registering your team on TennisLink:

LATA TENNIS FACILITIES and CODES: Please note if you are the first team to register from your home court facility, it will not appear in the drop down yet and you will find it by choosing “Other Facility” and entering its name only as below:

Ball Park Road–BP Kingston Harbor–KH Quail Hollow Swim-QH Cayce Tennis Center–CTFC Lexington Country Club–LCC Quail Valley–QV Country Club of Orangeburg–OB Lexington Tennis Complex–LCTC Rawls Creek-RC Crooked Creek Park–CC Murraywood–MW Seven Oaks Park–SO Golden Hills–GH Northwest Family YMCA–YMCA Topspin Racquet–TS

If you have any problems with registration, please contact your Level Coordinator for assistance. A list of the Coordinators and their contact info is listed at the end.

The deadline for registering a complete team is January 17th(note minimum number of players required below).

For a team to be accepted by January 17th, you must have: 18 & OVER Team (3.0; 3.5; 4.0; 4.5) 8 players (2.5; 5.0+) 5 players 40 & OVER Team (3.0; 3.5; 4.0; 4.5+) 8 players (2.5 SC League only) 5 players 55 & OVER Team (3.0; 3.5; 4.0; 9.0 Combined) 6 players 75 & OVER Team (6.5; 7.5; 8.5) 6 players

We cannot put your team in the schedule if you miss this date. Also be aware the “TennisLink” program will not accept a player without a USTA membership not current through May 2014. Do not wait until the deadline and not have the minimum number of players. Check your team on the deadline date to be sure you have the required number registered.

ADD-ONS: Players may be added to a roster until the March 9th deadline.

The Spring Season for All Age Groups will start February 9th (or 2nd if needed) depending on the number of teams in a particular flight which may require starting earlier (or later) and/or doubling up matches to accommodate schedules. Doubled up matches are usually scheduled on Sundays.

As in the past, any team’s choice of courts or play day when moving from one level to another or any new team’s choice of courts will be subject to availability depending on how many teams are already at those courts or on that day. Players who do not have a computer rating on file in TennisLink shall self-rate in accordance with the National Tennis Rating Program (NTRP) Guidelines and complete the self-rating process on TennisLink when registering for a team. Failure to do so or omission of information regarding a player’s tennis history will subject the player, the captain and/or others who condoned inaccurate self-rating to sanctions. A copy of the NTRP Guidelines are on TennisLink and the Lexington website.

It is MANDATORY BOTH captains print out a match scorecard and have the lineup (first and last name as it appears in the list at the bottom of the card) listed on the scorecard to exchange with the opposing captain. Player’s name must be added to the team roster before the player participates in a team match. Please check the list of names at the bottom of the scorecard and be sure all players are registered before playing. Cards are to be checked and compared with the appropriate players and captains and signed by both captains before leaving the match. It is BOTH captains’ responsibility to go promptly to TL to enter the scores. The first captain enters the scores and the second checks and confirms. There should be no reason to have to dispute if the proper procedure is followed. A Captain or acting Captain must be at every match to handle this and be sure the correct scores and names are entered promptly in TennisLink. This is a very important responsibility as captain since it not only affects the players involved but also others because dynamic ratings are calculated every day. Either Captain may enter the scores on TennisLink but they must be entered within 48 hours after the match and confirmed or disputed within 48 hours or they will stand “as is”.

LIST OF PLAY DAYS: 18 & Over/40 & Over LADIES MEN 4.5 Monday Night 6:30 5.0 Sunday 4:00 4.0 Thursday Day 9:30 4.5 Sunday 2:00 4.0 Wednesday Night 6:30 4.0 Tuesday 6:30 3.5 Tuesday Day 9:30 3.5 Wednesday 6:30 3.5 Tuesday Night 6:30 3.0 Thursday 6:30 3.0 Friday Day 9:30 2.5 Sunday 4:00 3.0 Monday Night 6:30 2.5 Thursday Night 6:30 2.5 Monday Day 9:30 55 & OVER MEN and LADIES Saturday 3.0; 3.5; 4.0; 4.5 9:30 Sunday (if needed due to number of teams) 6:00 75 & OVER MEN and LADIES Tuesday 2:00

Please Note Days and Times may have to change according to the number of teams that register and the number of teams at certain facilities to allow for scheduling. Also note start dates are projected dates and may vary (earlier or later) depending on the number of teams in a particular level. If necessary to double up matches due to number of teams in a division verses number of weeks and court availability, the doubled up match will be scheduled on Sunday.

Schedules will be published on TennisLink for you to download. Your Level Coordinator will contact you when they are available. All Rules, National, Southern, State and Local will be available on the Lexington web under Spring.

A list of your duties as a captain are a part of the Local Regs. Please read and know what is expected of you as captain. PRE-REGISTRATION FORM

THIS FORM MUST BE COMPLETED AND RETURNED TO YOUR LEVEL COORDINATOR TO BE INCLUDED IN THE CAPTAIN’S DIRECTORY ON THE LEXINGTON WEBSITE

Captain: Home #

Address: Work #

E-Mail: Cell #

Team Name: Home Courts:

Day or Night (Circle one) Men’s/Women’s Team (Circle one)

Level: 18 & Over 55 & Over 40 & Over 75 & Over (Circle one) Co-Captain: Home # Work # E-Mail: Cell #

LEVEL COORDINATORS: 18 & Over/40 & Over LADIES MEN 4.5 Don Hare 951-9166(h)528-0679 cell 5.0 Shirley Cope 331-2171 cell [email protected] [email protected] 4.0 Don Hare 951-9166(h)528-0670 cell 4.5 Shirley Cope 331-2172 cell [email protected] [email protected] 3.5 Chris Nettles 749-6870(h)629-6774 cell 4.0 Shirley Cope 331-2171 cell [email protected] [email protected] 3.0 Nan Aull 755-2401(h) 3.5 Shirley Cope 331-21-71 cell [email protected] [email protected] 2.5 Don Hare 951-9166(h)528-0670 cell 3.0 Deborah Poston 957-1249(h) 730-3632 cell [email protected] [email protected] 2.5 Shirley Cope 331-2171 cell 55 & Over [email protected] 75 & Over Helen Sons 957-2569 [email protected]