M I N U T E S of the Regular Meeting of the Board of Trustees of Medicine Hat School District No s1

M I N U T E S OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF MEDICINE HAT SCHOOL DISTRICT NO. 76 HELD IN THE BOARD ROOM AT THE SCHOOL ADMINISTRATION OFFICE ON TUESDAY, NOVEMBER 7, 2006, AT 7:00 P.M.

TRUSTEES PRESENT: Mrs. Gitta Hashizume, Ms. Deborah Forbes, Mr. Greg Bender Mr. Terry Riley, Dr. L.J. (Roy) Wilson

OFFICIALS PRESENT: Dr. Linda Rossler, Superintendent of Schools Dr. Grant Henderson, Associate Superintendent-Human Resources Mr. Cal Martin, Director of Finance

OTHERS IN ATTENDANCE: Mr. Andy Christie, Director of Facilities Mr. Randy Youngman, Medicine Hat City Police Service Mr. Dale Lehr, Chair, District Council of School Councils Ms. Judy Hillier, Director of Primary Services Ms. Glenda Houlston, Principal, Central Park School Mr. Rick Massini, Director of Programs and Instruction Ms. Sheila Donner, Teacher, Crescent Heights High School Ms. Kathy Hall-Deibert, Director of Student Services Ms. Ina Leahy, Behavioral Consultant

CHAIR: Ms. Deborah Forbes

SECRETARY: Mr. Cal Martin

I. APPROVAL OF AGENDA

18. Mrs. Hashizume THAT the Agenda be approved as presented. CARRIED II. ADOPTION OF MINUTES

Trustee Wilson pointed out motion No. 5 in the Organizational Meeting of October 17, 2006 should read that Trustee Hashizume be congratulated for the leadership she has provided to the Board and District over the past years not year as indicated in the Minutes.

19. Mr. Riley THAT the Minutes of the Organizational meeting held on Tuesday, October 17, 2006, Regular Board and Committee of the Whole meetings held on Tuesday, October 17, 2006 be adopted as amended. CARRIED

III. CORRESPONDENCE

1. Thank you Cards

Thank you cards were received from Jillian Bocking and Allyssa Berner for Scholarships received from the Thelma Berkley Robinson Trust.

2. Copy of letter to ASBA from Parkland School Division

Board members were provided with a copy of a letter written to the ASBA from Parkland School Division regarding the ASBA request for information process. 3. Copy of letter to ASBA from Parkland School Division

Board members were provided with a copy of a letter written to ASBA from Parkland School Division regarding their concerns of the ASBA CEU Study.

4. Fax from Minister of Education

Board members were provided with a copy of a fax received from the Minister of Education clarifying the issue of school fees in Alberta and the ruling of the British Columbia Supreme Court.

5. Copy of Letter from Minister of Education

Board Members were provided with a copy of a letter outlining a change in the meeting date for the meeting with Superintendents and Board Chairs from November 6 to November 4, 2006.

6. Letter from Minister of Human Resources and Social Development

Board members were provided with a copy of a letter from The Hon. Diane Finlay, Minister of Human Resources and Social Development, regarding the Board’s letter to the Prime Minister concerning the Government’s child care policy for Canadian families.

IV. RECOGNITIONS/ACCOMPLISHMENTS

V. PRESENTATIONS

1. Mentorship for Beginning Teachers

Ms. Sheila Donner, facilitator of the Mentorship Program, was in attendance to provide Trustees with an overview of the Mentorship Program that has been developed between Medicine Hat School District and the Alberta Teachers’ Association Local No. 1.

2. Medicine Hat City Police Service Training

Sgt. Randy Youngman of the Medicine Hat City Police Service and Dr. Grant Henderson provided an overview of the Incident Training procedure that was held on October 20, 2006 at Medicine Hat High School.

VI. ITEMS FOR ACTION

1.School Board Standing Committees

20. Ms. Hashizume THAT the School Board’s Standing Committee appointments as per the Chair’s recommendations be approved. CARRIED 2. 2006-2007 Infrastructure and Maintenance and Renewal (IMR)

21. Mr. Bender THAT the Additional Projects Listing for the 2006-2007 IMR Program in the amount of $1,615,892 as attached hereto and hereby forming a part of these minutes be approved. CARRIED

VII. DELEGATIONS

1. District Council of School Councils

Mr. Dale Lehr, Chair of the District Council of School Councils, met with the Board to request that the Board give consideration in the 2007-2008 Budget to provide funding for a District wide membership in the Alberta Home and School Councils’ Association and to provide funding for 4 members of the Council Executive to attend the annual Home and School General Meeting. Mr. Lehr also informed the Board that most school councils were participating in the Council this year. Trustees agreed that Mr. Lehr’s request be given consideration in the 2007-2008 budget process.

2. Full-day Every Day Kindergarten

Judy Hillier, Glenda Houlston and Rick Massini met with the Board to provide a report on the results of the 2005- 2006 Full-day Every Day Kindergarten Program.

VIII. REPORTS OF COMMITTEES

IX. ITEMS FOR INFORMATION

1. Update on Secretary-Treasurer Search

Board members were given an update on the progress of the Secretary-Treasurer search.

2. Healthy Interactions Update

Dr. Henderson provided the Board with an update on the progress of the Healthy Interactions Program during the 2005-2006 school year. Trustees were provided with a copy of a letter sent to principals and facilitators.

3. Food for Schools

Board members were reminded of the healthy food choices for schools that was implemented a few years ago. Trustees requested an update on the progress of this program. 4. Critical Milestones

Trustees were provided with an updated set of Critical Milestones to guide the timing of reports to the Board up to June 2007.

5. October 31, 2006 Student Enrolment

Dr. Henderson provided the Board with an updated student enrolment report as of October 31, 2006.

X. MOVE TO COMMITTEE OF THE WHOLE

22. Dr. Wilson THAT the Board move to the Committee of the Whole to discuss certain confidential matters. CARRIED

The Board moved to Committee of the Whole at 8:40 p.m.

XI. RECONVENE TO OPEN BOARD MEETING

The Board reconvened to Open Board meeting at 10:15 p.m.

XII. ACTION ARISING OUT OF THE COMMITTEE OF THE WHOLE MEETING

1. Ratify Memorandum of Agreement with CUPE

23. Dr. Wilson THAT the Board ratify the Memorandum of Agreement with CUPE Local 829 Clerical Staff dated October 31, 2006 for the period September 1, 2006 to August 31, 2007. CARRIED

2. ASBA Zone 6 Executive

24. Mr. Riley THAT we nominate Trustee Bender for the position of Vice- Chair for ASBA Zone 6 Executive. CARRIED

XIII. ADJOURNMENT

25. Dr. Wilson THAT the meeting adjourn. CARRIED

The meeting adjourned at 10:20 p.m.

SECRETARY