The University of Edinburgh

Transport Advisory Group 27th Meeting 2.00 pm Tuesday 26 September 2006, Carstares Room, Old College

Members: Professor Geoffrey Boulton (Convener) Vice Principal Nick Bowry, HR Manager, College of Science & Engineering Tim Goodwin, EUSA President / Tim Gee EUSA VPS Chris Clarke, College of Humanities & Social Science Paddy Dresser, Research Officer, Accommodation Services Brian Gilmore, Director of Computing Services, Information Services Group Angela Lewthwaite (Secretary), Estates & Buildings Office Jim Nisbet, School Administrator, College of Medicine & Veterinary Medicine Fiona Simon, Transport and Parking Manager, Estates & Buildings George Sked, Deputy Director of Procurement, Corporate Service Group David Somervell, Energy & Sustainability Manager, Estates & Buildings Geoff Turnbull, Assistant Director, Estates & Buildings Rio Watt, Head of Operations, Registry, Admin, Communication & Student Services Attending: Lyndsey Burns, Transport Officer, Estates & Buildings Corresponding John Adamson, Occupational Hygiene and Safety Adviser, Health & Safety Marnie Roadburg, Director, Student Disability Services

Minutes Apologies: Jim Nisbet, Tim Goodwin (EUSA), Rio Watt, Chris Clarke, George Sked Minutes of Previous Meeting of 3 August 2006 http://www.tag.estates.ed.ac.uk/index.cfm were approved.

Matters Arising from Previous Meeting: All matters were addressed under the headings below.

MATTERS FOR FORMAL APPROVAL

1 Parking Management System Project Paper 1 Transport and Parking Manager updated members on the progress of the Parking Management System Project. The Group approved the project implementation plan. The Group noted that 33 staff members have taken advantage of the day permits option which went live this year. The Group noted that a Travel Plan Briefing on the project will be widely distributed to all staff in November 2006.

D:\Docs\2018-04-28\010e77b555b1b5054d82e09a2d42abe6.doc Page 1 of 3 2 HSE Workplace Transport Safety Crackdown - Paper 2 Assistant Director, Estates & Buildings advised on HSE concerns that employers are not fulfilling their “Duty of Care” in reducing the risk from hazards associated with the movement of all types of vehicles and pedestrians (access/egress, loading/unloading etc) on their sites. This was now an HSE priority following publication of a new Code of Practice on Workplace Transport in 2005. A local HSE policy change was noted when HSE inspectors recently arrived unannounced at EBVC to undertake general inspections. HSE had also conducted three visits to the University of Dundee, where the reason for the visits was workplace transport issues. HR Manager, College of Science & Engineering enquired if there was information on any major incidents. Transport and Parking Manager advised that H&S had logged 85 transport-related incidents on University sites since 2003. This highlights the potential for this University to also come under scrutiny on the subject of workplace transport. The Group agreed that action was necessary in order to reduce the University’s exposure to risk and prevent HSE placing improvement notices on the University that could be upheld in the courts. The Group recommended that Option B should go forward to the University Health and Safety Committee in October 2006, with a request that that committee should submit the recommendation to CMG that an external consultant be appointed to carry out a Workplace Transport Audit of all University sites and produce a priority list to initiate a programme of works. CMG should be invited to determine where responsibility should lie for taking this agenda forward (i.e. Health and Safety Department or Estates and Buildings) as the proposed task will have to be incorporated into the Planning and Budgeting process 2007/08. Assistant Director, Estates & Buildings to liaise with Secretary to University Health & Safety Committee. GT MATTERS TO NOTE

3 Analysis of Commuter Options: EBVC – Paper 3 Transport and Parking Manager explained that a report had been commissioned from SISTech at Heriot Watt which analysed all staff travel to work options for School of Veterinary Studies – when relocated to Easter Bush. Their Analysis of Commuter Options (ACO) tool performs several useful tasks. Apart from producing Personalised Travel Plans for employees and students, the tool should strengthen the University’s case for the enhancement of public transport corridors and establishment of new routes (to be discussed at the forthcoming meeting with Lothian Buses). The Group agreed that this tool should be very useful in identifying sustainable transport options for both staff and students travelling to peripheral sites Energy & Sustainability Manager expressed concern re the proposed move of 600 staff to Easter Bush and circa 500 staff to the New Institute, and considered that there would not be sufficient public transport to take staff and students to these locations. DS/FS The Group agreed that a letter highlighting the foreseeable problems should go to the Head of College. Assistant Director, Estates & Buildings, reminded the Group that CMG (at its meeting in December 2005) had requested all Colleges and Support areas to take account of Travel Plans when preparing planning and budgeting plans. It was agreed that this directive be revisited via GT CMG, together with a note to College Heads that the capital and revenue implications of Travel Plans need to be addressed when considering future relocation of staff.

D:\Docs\2018-04-28\010e77b555b1b5054d82e09a2d42abe6.doc Page 2 of 3 4 King’s Buildings Shuttle Bus Service Transport and Parking Manager advised the Group that Lothian Buses have been awarded the contract for 06/07. The Service operates between George Square and King’s Building. Circa £90,000 to be transferred from Estates & Building budget 06/07 to the College of Science & Engineering, and the College will process Lothian’s invoices commencing this financial year 2006-07. Transport and Parking Manager, and Procurement are looking to go out to tender to improve /extend the schedule to service Easter Bush without compromising the present service. 5 Travel Plan Budget & Parking Budget 2006-07 Paper 5 Assistant Director, Estates & Buildings advised that the projected budget for 2006/7 showed a reduced income due to loss of parking spaces within the Central Area i.e. Crichton Street car park and Charles Street Lane. The Group was further advised that there is unlikely to be any parking available in these areas and much of Appleton Tower car park for approximately 3-4 years, due to the major GT refurbishment programmes. A refund for rates payments for the lost parking spaces is being pursued. Rates cost per parking space typically stands at £70/year. 6 Travel Plan Briefing - Paper 6 Transport and Parking Manager, invited comments re Travel Plan Briefing 6. The only FS comment made was that a note should be added regarding progress on implementation of the new parking scheme. 7 Seminar On Integrated Public Transport - Fri 8th December, South Hall, Pollock Halls Assistant Director, Estates & Buildings informed the Group that colleagues from Heriot-Watt, Queen Margaret and Napier have expressed interest in attending the Seminar. TIE will also assist. Colleagues from Sheffield, Nottingham or Manchester are to be invited to share their experiences of role of trams in integrated public transport systems.

Agreed that a meeting be held to sort out the itinerary and content. Thereafter key speakers to GT/AL be asked to attend a pre-Seminar meeting to finalise. 8 Revisions to the UoE Parking Regulations – Energy & Sustainability Manager referred to Item 4 from previous meeting ‘Car Parking Regulations’, specifically the proposed amendment to Section 18 (Main Contractors Parking Procedures on University Land). This has been blocked at this stage on advice from Estates Development colleagues. The Group agreed in principle that a fee should be levied on capital project site compounds to recover the loss of parking income – as enforced by city council on the public highway parking spaces. The Group also agreed in principle the proposal to require departmental vehicles to pay for DS parking from forthcoming year. A paper to be prepared for the next meeting with revised Parking Regulations for 2007-08.

Next Meetings of TAG:-

Monday 4 December 06 at 2.00 pm in the Moot Court Room, Old College, North Side

Wednesday 21 February 07 at 2.00 pm in Room 304, Crewe Bldg, King’s Buildings

Wednesday 20 June 07 at 2.00 pm in the Elder Room, Old College CMG meetings - 2007 18 Jan 07; 13 Feb; 27 Feb; 13 March (Annual plans only); 24 Apr; 23 May

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