Pennsylvania State Police

PENNSYLVANIA STATE POLICE Bureau of Criminal Investigation, Intelligence Division – Marine Operations

STATEMENT OF WORK FOR Hull reconfiguration and addition of third outboard motor to Pennsylvania State Police 31’ SAFEboat Defender Class Vessel.

I. SCOPE OF WORK:

This bid will cover the solicitation of the Pennsylvania State Police, Bureau of Criminal Investigation (BCI), Intelligence Division – Marine Operations Section, for the reconfiguration of the Hull and the addition of a third outboard motor to the Pennsylvania State Police (PSP) 31’ SAFEboat Defender Class Vessel in accordance with this statement of work.

Any questions regarding the technical aspects of this bid should be directed to Cpl. Brian Neely, 215-284-7910 or by email at [email protected]. Any questions regarding the bidding or contractual aspects of this bid should be directed to Kelly Frederick at 717-783-5502 or by email at [email protected].

II. LOCATION:

The awarded vendor is responsible to pick up and transport the existing vessel from Harbor Light Yacht Club in Essington, Pennsylvania to vendor’s facility, where the requested Hull reconfiguration and motor addition will be performed. Upon completion of work vendor is responsible to transport and deliver the vessel back to Harbor Light Yacht Club.

 Vendor is responsible to obtain the required permits, from PennDOT for an oversized load due to the vessel being 10’ in width, for the transportation to and from vendors’ facility.

III. CONTRACT CONDITIONS:

Vendors are required to complete the following work utilizing the specified materials or an approved equal. It is the vendors’ responsibility to ensure that all labor and materials necessary to complete this reconfiguration are included in their bid, whether required by this specification or not. The vendor shall adhere to the following conditions in performance and completion of this contract:

Qualifications

 Vendor must be a Mercury dealer with Mercury Verado certified mechanics.

 Vendor must have a welder on staff who is SAFEboat approved to weld aluminum hulls.

 PSP reserves the right to request proof of the dealership franchise. Delivery

 Vendor to pick up and transport vessel to their facility within five (5) days after receipt of purchase order.

 Complete reconfiguration and addition of the third motor shall be executed within thirty (30) days after receipt of purchase order. The completion date shall be the date the reconfigured vessel is accepted by authorized PSP personnel, not the date the vessel is delivered. Delays in delivery may be acceptable if and only if mutually agreed upon by authorized PSP personnel and the awarded vendor.

 All items shall be delivered F.O.B. Destination. Bid price shall include all transportation, delivery, and handling charges. The Pennsylvania State Police will contact the vendor with delivery instructions as needed.

 Completed vessel shall be delivered to the Harbor Light Yacht Club, Essington, Pennsylvania, as instructed by PSP personnel.

Warranty

 Hull modifications shall be made in accordance with the boat manufacturer’s recommendations. It is the vendor’s responsibility to work with the boat manufacturer to ensure the integrity of the boat warranty.

 Materials and workmanship shall be warranted for one (1) year from acceptance date with no deductibles or exclusions. Any item with a warranty that exceeds one (1) year shall retain the manufacturer’s warranty.

 Vendor to remove the two (2) existing Mercury Verado XXL 250 outboard engines from the vessel.

 Vendor to report to PSP any unforeseen issues, damage or problems discovered after the existing engines are removed.

 Vendor to reconfigure transom to accommodate three (3) engines.

o Transom reconfiguration must be completed within five (5) days after receipt of vessel at vendors facility.

. Vendor shall perform transom reconfiguration in conjunction with the SAFEboat technician being present.

. SAFEboat technician to be scheduled to assist in reconfiguration and inspection no later than March 21, 2014.

 PSP personnel to coordinate and pay for SAFEboat technician to assist in the reconfiguration and inspection of vessel at the awarded vendors’ facility.

2  Vendor to install and mount the two (2) existing engines and one (1) new engine in accordance with the “Materials” section of this document.

 Vendor to reconfigure all wiring, steering and controls to new configuration.

Materials

 Vendor shall provide and install all materials necessary to complete this reconfiguration, whether required by this specification or not.

o Engine – to be supplied by the vendor.

. One (1) Mercury Verado XL 250 Outboard Motor – Standard Rotation

o Engines – existing motors removed upon initiation of reconfiguration and to be re-installed by vendor.

. One (1) Mercury Verado XXL 250 Outboard Motor – Standard Rotation

. One (1) Mercury Verado XXL 250 Outboard Motor – Counter-Rotation

 Vendor to shorten gear case 5” prior to re-install onto transom.

Inspections

 Vendor agrees to allow inspection by the SAFEboat technician and PSP personnel at the following milestone, or as requested and mutually agreed upon by the contractor and PSP.

o Following completion of transom reconfiguration - SAFEboat Technician.

o Following completion of reconfiguration and installation of motors (at Contractor’s facility) – PSP personnel.

IV. VENDOR REQUIREMENTS:

Vendor agrees to comply with all attachments to this purchase order as referenced on the Invitation for Bids document.

Invoice format will be in accordance with the Invitation for Bids form and subsequent Purchase Order. Failure to invoice in accordance to the Purchase Order Unit Prices could result in delay of payment.

V. PURCHASE ORDER TERM:

The contract shall commence upon execution of purchase order and terminate October 31, 2014.

VI. BID AWARD:

The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us and complete and attach the following to the electronic Invitation for Bid for award of the bid:

3 a. Reciprocal Limitations Act form.

The Department will only accept out to two (2) decimal points when entering your “Unit Price” figure on the Invitation for Bids sheet.

Bid will be awarded based on the lowest unit price of the bid.

VII. PAYMENT TERMS:

Payment shall be made upon satisfactory delivery of merchandise.

VIII. RECEIPT AND OPENING OF BIDS:

Bids will be submitted via the PA Vendor Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

IX. INVOICES:

All invoices for this contract MUST be sent to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

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