FONERWA FMT Capacity Development Plan

1 ANNEXES:

ANNEX 1A. STATUS OF DFID CONTRACT DELIVERABLES - AS AT 31ST MARCH 2015 ANNEX 1B. FMT YEAR 3 WORK PLAN – AS PROPOSED IN JULY 2014 ANNEX 2. FMT 3-YEAR LOGFRAME - AS AT OCTOBER 2014 ANNEX 3. FONERWA RISK MATRIX - AS AT 31ST MARCH 2015 ANNEX 4. CAPACITY DEVELOPMENT PLAN – PROGRESS UPDATE AS AT 31ST MARCH 2015 ANNEX 5. PROJECT STATUS – PROGRESS UPDATED AS AT 31ST MARCH 2015 ANNEX 6. TABLE OF PROGRESS AGAINST 2014 ANNUAL REVIEW RECOMMENDATIONS ANNEX 1A. Status of dfid contract deliverables as at 31st march 2015 Traffic Light Legend The deliverable was completed on schedule The deliverable is not yet completed but

continues to be addressed and is ongoing The deliverable requires revision Deemed not applicable

PLANNED DELIVERABLES DELIVERY STATUS 01/10/2014 – 30/09/2015 # Quarter 1 Deliverables: October-December 2014 Description especially if deviation from plan 1 Public Calls for Proposals (CFPs) 2 PPD / PD Screening 3 Due Diligence / Funds Disbursement 4 FTC/FMC Quarterly Meetings FONERWA & FMT Logframe Refinement 5 Follow up was delayed and has now been completed in Q2 Workshop and Follow up 6 Annual Report Was not required by DFID-R 7 Further utilisation of National Pool of Trainers Build on CDKN project achievements Private Sector Capacity Building with Partners 8 BRD, PSF, BDS FTC trained on PS and instruments and similar training planned for 9 Orientation & Training to FMC/FTC on Request FMC FONERWA Support to GGCRS and EDPRS 2 10 Objectives and Implementation Capacity Development of Project Applicants 11 PD orientation and clinics (PPD/PD) Internal Resource Mobilisation: Support to New 12 Environmental Fiscal Reforms Private Sector Instruments Reviewed; Additional Worked on during quarter and still ongoing FMT work with PS 13 Instruments Considered instruments review 14 Website Maintenance & Updates Ensuring Adequate Advertisement for Calls for 15 Proposals Technical Assistance to Projects (throughout 16 Ongoing FMT work period) M&E of Approved Project Implementation Ongoing FMT work plus efforts to improve the M&E systems and 17 (throughout period) orientate new staff Fund Management & Administration 18 Ongoing FMT work (throughout period)

1 The legend intends to flag up using a traffic light system the progress status of each Deliverable with green meaning completed on schedule, amber meaning ongoing/delayed and red meaning stalled with revision required.

2 19 District Capacity Building (throughout period) Ongoing in collaboration with CDKN project Support of FONERWA Budget Agency Status 20 Ongoing (throughout period) Readiness & Technical Support for 21 International Climate Finance (throughout Ongoing assignments in this respect mobilized in Q2 period) Consultation with Development Partners for 22 Ongoing Capitalisation (throughout period) # Quarter 2 Deliverables: January – March 2015 Description especially if deviation from plan Not applicable because FMC recommends defer to 6 monthly rather 1 Public Calls for Proposals (CFPs) than 3 monthly process. Next call will be June 2015 Not applicable because FMC recommends defer to 6 monthly rather 2 PPD / PD Screening than 3 monthly process. Next screening will be June 2015 3 Due Dilligence / Funds Disbursement Recruitment of Additional Staff in Partnership with 4 Substantive progress in this area. GoR/UNDP 5 FTC/FMC Quarterly Meetings Quarterly Reporting (Harmonised Across Funding 6 Sources) Development of Sector Evaluation/Review 7 Materials by Subject Matter Specialists Training of National Pool and FMT by Subject 8 In collaboration with CDKN project – on-going Matter Specialists Private Sector Capacity Building with Partners 9 Ongoing FMT work – development of PS engagement strategy BRD, PSF, BDS 10 Orientation & Training to FMC/FTC on Request FONERWA Support to GGCRS and EDPRS 2 11 Objectives and Implementation Capacity Development of New IT Support Staff by 12 In progress IT Provider Capacity Development of Project Applicants 13 In-progress (PPD/PD) Internal Resource Mobilisation: Support to New 14 Dependent and awaiting other institutional processes. Environmental Fiscal Reforms Internal Resource Mobilisation: Forestry Fines & The law has been drafted and submitted to MINIRENA/Policy levels 15 Fees Channelled to Fund for Cabinet approval 16 Website Maintenance & Updates Development/Updating Knowledge Products for 17 Dissemination (e.g. FONERWA Brochure, Project Commenced but not completed Briefs) Gathering & Disseminating Lessons Learned from 18 Commenced but not completed Project Implementation Ensuring Adequate Advertisement for Calls for 19 Proposals 20 Backend Project M&E System in Place

3 ANNEX 1B. FMT year 3 work plan FONERWA FMT Extension Work Plan Phase Phase 2: Hand Over of Management 1: Recruit ment # Work Quarter 1 Quarter 2 Quarter 3 Plan Actions 1.0 Fund Management Key Deliverables: 1.1 Additional Staff Recruited /On-the job training delivered; 1.2. 5th CFP Held; 1.3. 6th CFP Held; 1.4. 7th CFP Held; 1.5. 7th CFP Held; 1.6. Project Management M&E Systems Fully Developed; 1.7. FONERWA & FMT Logframe Workshop Held; 1.8. FONERWA Annual Report Submitted; 1.9. FMT Project Exit Report Submitted 1.0 Fund Oct'14 Nov'14 Dec'1 Jan'15 Feb Apr May '15 Jun Manage 4 '15 '15 '15 ment 1.1 Public Calls for D: 1.2 D: 1.3 D: 1.4 Proposal s (CFPs) 1.2 PPD / PD Screenin g 1.3 Due Dilligence / Funds Disburse ment 1.4 Recruitm ent of Additional Staff in D: 1.1 Partnersh ip with GoR/UN DP 1.5 Technical Assistanc e to Projects 1.6 M&E of Approved Project Implemen tation 1.7 FTC/FMC Quarterly Meetings 1.8 FONER WA & FMT Logframe Refineme D: 1.7 nt Worksho p and Follow up 1.9 Quarterly Reporting (Harmoni sed Across Funding Sources) 1.10 Annual D: 1.8 Report 1.11 Fund Manage ment & Administr ation 1.12 Final Project

4 Report (Exit Report) 2.0 Capacity Building Key Deliverables: 2.1. Secretariat Fully Trained; 2.2. IT Support Staff Recruited; 2.3. Training of National Pool of Trainers Complete; 2.4. National Pool of Trainers Established; Evaluation/Review Materials Complete 2.0 Capacity Oct '14 Nov Dec Jan '15 Feb Apr May '15 Jun Building '14 '14 '15 '15 '15 2.1 Further Establish ment of D: 2.4 National Pool of Trainers 2.2 Develop ment of Sector Evaluatio n/Review Materials D: 2.5 by Subject Matter Specialist s 2.3 Utilisation of National Pool and FMT by Subject Matter Specialist s 2.4 Orientatio n, Training & Mentorin g of New FMT Staff Recruits 2.5 District Capacity Building 2.6 Private Sector Capacity Building with Partners BRD, PSF, BDS 2.7 Orientatio n & Training to FMC/FTC on Request 2.8 FONER WA Support to GGCRS and EDPRS 2 Objective s and Implemen tation 2.9 Capacity Develop ment of

5 New IT Support Staff by IT provider 2.10 Capacity Develop ment of Project Applicant s (PPD/PD) 3.0 Resource Mobilisation Key Deliverables: 3.1. FONERWA Obtains Budget Agency Status; 3.0 Resourc Oct '14 Nov Dec Jan '15 Feb Apr May '15 Jun e '14 '14 '15 '15 '15 Mobilisat ion 3.1 Support of FONER WA Budget Agency Status 3.2 Readines s & Technical Support for Internatio nal Climate Finance 3.3 Internal Resource Mobilisati on: Support to New Environm ental Fiscal Reforms 3.4 Internal Resource Mobilisati on: Forestry Fines & Fees Channell ed to Fund 3.5 Private Sector Instrume nts Reviewed ; Additional Instrume nts Consider ed 4.0 Knowledge Management & Communications Key Deliverables: 4.1. Innovative Project Profiles Available on Website; 4.2. Lessons Gathered and Shared on Website/ Relevant Forums; 4.3. FONERWA Represented at COP 20; Project Mangement System in Place 4.0 Knowled Oct '14 Nov Dec Jan '15 Feb Apr May '15 Jun ge '14 '14 '15 '15 '15 Manage ment & Commun ications

6 4.1 Website Maintena nce & Updates 4.2 Develop ment/Upd ating Knowledg e Products for Dissemin D: 4.1 ation (e.g. FONER WA Brochure, Project Briefs) 4.3 Gathering & Dissemin ating Lessons D: 4.2 Learned from Project Implemen tation 4.4 FONER WA Represen ted at D: 4.3 COP 20 (Lima, Peru) 4.5 Ensuring Adequate Advertise ment for Calls for Proposal s 4.6 Backend Project M&E System in Place

7 ANNEX 2. FMT 3-year log-frame as at OCTOBER 2014

The log-frame for the DFID support to the Fund Management Team of FONERWA draws heavily on the log-frame for the Fund itself. Indicators marked with [*] are also currently included in the FONERWA log-frame.

PROJECT Creation of the National Fund for Climate & Environment (FONERWA) TITLE Milestone 2 M Target IMPACT Impact Indicator 1 Milestone 1 (June 2013) (June 2014) (i (Oct 2015) Contribute to Percentage change in Me J wealth creation national climate change tho and poverty vulnerability index* dol reduction in og Rwanda y through low de carbon and vel climate op resilient me economic nt growth. thr ou gh EN R sec tor bef ore Ju ne 20 15 So urc e Indi cat or und er dev elo pm ent by DFI D Cli mat e & En viro nm ent De pt. Not cur ren tly me asu

8 red by Go R but incl ude d in FO NE RW A M& E fra me wor k. Milestone 1 (June 2013) Milestone 2 M Target Impact Indicator 2 (June 2014) (i (Oct 2015) Pla 390,940 502,160 613,380 J 724,600 nne d Ac n/a n/a hie ved So urc e Bia nnu al GH G inv ent ory Rwanda National Green- / house Gas Emissions Nat reductions in relation to the ion al baseline scenario2 co mm uni cati ons wit h UN FC CC / Go R Ec ono mic Dat a

2 As used in the SNC (difference between business as usual and mitigation scenario in tCO2e) , annual projections is the basis of the calculations and the next figures will come from 3rd National Communication

9 Milestone 1 (June 2013) Milestone 2 M Target OUTCOME Outcome Indicator 1 (June 2014) (i (Oct 2015) Rwanda able to Cumulative volume of finance Pl A(a) 0.0 A(a) 0.0 A(a) 0.0 J A(a) 0.0 finance and [US$ millions] mobilized for an (b) 0.0 (b) 0.0 (b) 3.0 (b) 4.2 (c) 0.0 (c) 0.0 (c) 30.0 (c) 59.5 further develop climate and environment ne B(a) 0.0 B(a) 0.0 B(a) 4.6 B(a) 7.2 national purposes as: d (b) 0.0 (b) 0.0 (b) 0.0 (b) 6.2 programmes A). contributions to Fund; (c) 0.0 (c) 0.5 (c) 1.1 (c) 11.0 and private B). leveraging (including co- Ac A(a) 0.0 A(a) 0.0 financing for Fund supported hie (b) 3.6 (b) 4.2 sector (c) 53.2 3 projects)disaggregated by: (c) 59.5 initiatives ve B(a) 2.6 a).private sector B(a) 3.2 which d (b) 7.0 b).GoR (c) 0.5 (b) 6.2 contribute to c).MDBs / other development (c) 11.0 low carbon and partners (including DFID)/other So climate sources* urc resilient e development Fu nd ma na ge r pr og res s re po rts, ag re ed wit h RE M A Milestone 1 (June 2013) Milestone 2 M Target Outcome Indicator 2 (June 2014) (i (Oct 2015) Number of Project Profile Pl (a) 0 (a) 0 (a) 45 J (a) 1088 Documents: an (b) 0 (b) 0 (b) 23 (b) 53 (c) 0 (c) 0 (c) 13 (c) 21 a) received by the FMT ne b) meeting the standard required d to proceed to Project Document Ac fund only (a) 1028 stage hie capitalised in (b) 64 July 2013 (c) 20 4 ve c) approved by the FMC * d So urc e

3 Only direct financing to FONERWA is considered (DFID, UNDP, KFW, DCF/AfDB )

4 Emphasis on large scale, cross-sector and integrated project planning and execution using project management approaches that have a track record of successful implementation IDP and VUP will serve as institutional vehicles for effective planning and implementation of projects/programs.

5 On average 60 submitted per call

10 Fu nd ma na ge r pr og res s re po rts, ag re ed wit h RE M A Milestone 1 (June 2013) Milestone 2 M Target Outcome Indicator 3 (June 2014) (i (Oct 2015) % of projects successfully Pla 0 0 80 J 80 implemented.6* nne d Ac fund only capitalised 28 in July 2013 hie ved So urc e Fu nd ma nag er pro gre ss rep orts , agr eed wit h RE MA INPUTS (£ DFID (£) Other (£) Total (£) million) 2.2 - 2.2 INPUTS (HR) DFID (FTEs) 0.5 C&E Adviser; 0.1 Programme manager; 0.1 Results & Evaluation adviser Milestone 1 (June 2013) Milestone 2 M Target OUTPUT 1 Output Indicator 1.1 (June 2014) (i (Oct 2015) Process of % of: Pla (a) 0 (a) 50 (a) 80 J (a) 90 screening a) Project Profile Documents. nne (b) 0 (b) 40 (b) 60 (b) 80 projects and d b) Project Documents disbursing Ac fund only (a) 100

6 Where success is defined as the project being on track to delivering at least 80% of the results set out in its Project Document

11 finance is hie capitalised in (b) 0 managed ved July 2013 effectively. So urc e Fu nd ma nag er pro gre ss rep orts , agr eed wit h RE MA ; Joi nt Se ctor Re vie ws Milestone 1 (June 2013) Milestone 2 M Target Output Indicator 1.2 (June 2014) (i (Oct 2015) J Cumulative % of total funds: Pla a) 0 a) 0 a) n/a a) 6 a) a) committed nne b) 0 b) 0 b) n/a 5 b) b) disbursed to approved d b) projects (disaggregated by recipient: government agency, 25 private sector, Ac fund only a) 57.3 CSOs)* hie capitalised in ved July 2013 b) 8.2 So urc e Fu nd ma nag er pro gre ss rep orts , agr eed wit h RE MA , Joi

7 Provided project documents received by FMT within 15 working days of next scheduled meeting of the management committee

12 nt Se ctor Re vie ws IMPACT WEIGHTING 35% INPUTS (£) DFID (£) Other (£) Total (£) 0.65m - 0.65m INPUTS (HR) DFID (FTEs) 0.2 C&E Adviser

13 Milestone 1 (June 2013) Milestone 2 M Target OUTPUT 2 Output Indicator 2.1 (June 2014) (i (Oct 2015) Capacity for Number of initial local Pla 0 0 0 J n/a managing the technical staff recruited who nne Fund built and are retained at the end of the d transferred to project period Achi Government of eve n/a n/a Rwanda d Sou rce Fu nd man age r qua rterl y pro gres s rep orts, agr eed with RE MA Milestone 1 (June 2013) Milestone 2 M Target Output Indicator 2.2 (June 2014) (i (Oct 2015) J Fund Secretariat Pla Organogra m IOPs MIS Management systems nne n/a n/a n/a embedded JDs Performance Management d operational Achi eve n/a n/a IOPs and JDs d Sou rce Fun d man age r qua rterl y pro gres s rep orts agr eed with MIN IRE NA Milestone 1 (June 2013) Milestone 2 M Target Output Indicator 2.3 (June 2014) (i (Oct 2015) % of the Fund Secretariat Pla J made up of local technical nne 0 10 50 80 staff d Achi 100% 100% eve d

14 Sou rce Fun d man age r qua rterl y pro gres s rep orts, agr eed with RE MA Milestone 1 (June 2013) Milestone 2 M Target Output Indicator 2.4 (June 2014) (i (Oct 2015) Number of government of Pla J Rwanda staff recruited for the nne 0 0 0 7 fund management secretariat d Achi eve 0 4 d Sou rce Fun d man age r qua rterl y pro gres s rep orts, agr eed with RE MA, disc ussi ons with RE MA and MIN IRE NA staff IMPACT WEIGHTING 25% DFID (£) Other (£) Total (£) DFID share (%) INPUTS (£) 0.65m - 0.65m INPUTS (HR) DFID (FTEs)

15 0.2 C&E Adviser

16 Milestone 1 (June 2013) Milestone 2 M Target OUTPUT 3 Output Indicator 3.1 (June 2014) (i (Oct 2015) Awareness Pla 0 100 175 J 759 raising and nne technical d assistance Ac 291 786 support hie submission of ved good quality So proposals urc e Fu Number of people trained in nd developing proposals ma (disaggregated by private nag sector/district level er government/central pro government/CSO) gre ss rep orts , agr eed wit h RE MA Milestone 1 (June 2013) Milestone 2 M Target Output Indicator 3.2 (June 2014) (i (Oct 2015) J a)Number of people visiting Pla (a) 0 (a) 0 (a) 0 (a) 15458 the FONERWA website; nne (b) 0 (b) 50 (b) 150 (b) 200 b)Number of requests to the d FMT for Technical Achi (a) 0 (a) 1545 Assistance in proposal eve (b) ~200 (b) >302 development d Sou rce Fun d man age men t tea m qua rterl y pro gres s rep ort; bas ed on infor mati

8 This is based on the number of people that visited the site in October. The cumulative figure for the next extension Year is as a result of the 1545/3 last months before October which has been added to 1545

17 on fro m the FO NE RW A web site and ema il reco rds Milestone 1 (June 2013) Milestone 2 M Target (June 2014) i (Oct 2015) l e s t o n e

3 Output indicator 3.3 ( J u n e

2 0 1 5 ) Number of financial Pla 0 1 1 2 instruments targeting the nne private sector developed and d piloted by the FMT Ac 1 1 hie ved So urc e Fu nd Ma nag em ent Te am qua rter ly pro gre ss rep orts , agr eed wit

18 h RE MA IMPACT WEIGHTING 25% INPUTS (£) DFID (£) Other (£) Total (£) 0.7m CDKN contribution to training figures – could 0.7m be shown here INPUTS (HR) DFID (FTEs) 0.1 C&E Adviser Milestone 1 (June 2013) Milestone 2 M Target OUTPUT 4 Output Indicator 4.1 (June 2014) (i (Oct 2015) Results from % of active projects Plann 0 80 80 J 80 FONERWA are reporting data of sufficient ed effectively and quality to satisfy Achie fund only 28 transparently FONERWA monitoring and ved capitalised in monitored and evaluation system. July 2013 lessons Sourc disseminated. e Fund Mana geme nt Team quart erly progr ess report s Milestone 1 (June 2013) Milestone 2 M Target Output indicator 4.2 (June 2014) (i (Oct 2015) % of implementing projects Plann (a) n/a (a) n/a (a) n/a J (a) 60 that demonstrate: ed (b) n/a (b) n/a (b) n/a (b) 60 (a) transparent community participation; Achie fund only (a)100 b) a significant gender ved capitalised in (b) 63 focus. July 2013 Sourc e Fund Mana geme nt Team quart erly progr ess report s (aggr egate d proje ct level data) Output indicator 4.3 Milestone 1 (June 2013) Milestone 2 M Target (June 2014) i (Oct 2015) l e s

19 t o n e

3 ( J u n

2 0 1 5 ) Evidence that lessons Plann n/a n/a n/a evidence of evidence of lessons learnt are being used to ed lessons learnt being adapt programme learnt being incorporated, as implementation. incorporated, assessed through as assessed Annual Review through Annual Review Achie n/a n/a ved Sourc e Fund Mana geme nt Team quart erly progr ess report s IMPACT WEIGHTING 15% INPUTS (£) DFID (£) Other (£) Total (£) 0.2m 0.2m INPUTS (HR) DFID (FTEs) 0.1 Results & Evaluation Adviser

20 ANNEX 3. Fonerwa risk matrix as at 31st march 2015 Risk management register for operationalizing and managing FONERWA

Risk legend L Likelihood of the risk materialising I Impact on FONERWA if risk materialises High Medium Low

Risk Date of most assessment for 31/3/2015 recent update: FONERWA Change in risk RESIDUAL assessment INITIAL RISK Mitigation Additional actions/ Contingency plan # Risk RISK since last Strategy updated L I L I RISK OF FAILURE TO ALIGN WITH OTHER RELEVANT POLICIES, PROGRAMMES AND SYSTEMS 1 FONERWA is 1. On-going Draft Draft organogram approval not fully involvement of organo by relevant authorities integrated in the stakeholders in gram Institutional positioning GoR system as workshops and presen report finalised and initially planned meetings such ted to presented to the GoR in the design as Senior FMC Consider further resources phase. Management for to support Fund meetings in approv management MINIRENA. al 2. Timely Instituti engagement of onal Strategic positio stakeholders in ning implementation report of FONERWA. finalise

21 3. Engagement d and and participation presen of governance ted to levels (FTC, the FMC) in GoR informing Extens sustainability. ion of 4. FONERWA DFID organogram suppor proposed; t for ensure approval additio by Government nal Authorities. year to allow for recruit ment of GoR led team and build their capacit y. Increa se in numbe r of local staff under GoR arrang ement s

22 2 Launch does not 1. Engaging This is Continuous coordination achieve intended Senior GoR no with policy makers, DPs objectives of leadership for longer and other relevant promoting the support. a risk stakeholders fund. Risk factors 2. Develop the since include: communication the - The right startegy. launch people do not 3. Identify and was attend involve partners. succes - Lack of senior sfully government organi engagement sed -Insufficient preparation by FMT and GoR -Further delays to the timing of the launch

3 Lack of 1. Effective The More sensitisation on the coordination with engagement of risk is mandate of FONERWA existing donor stakeholders, still low and how it fits into other and government public awareness basing Government programmes programmes fails and on the is highly needed and to capitalise on communication current expected to be emphasised benefits of on FONERWA status in the communication collaboration and goals and of the strategy avoid duplication. objectives. fund. 2.Ensure Also, FONERWA the linkages/relevanc results e to of implementation FONE of key processes RWA such as EDPRS launch II are 3. FMT being participation in exploit Sector Working ed, the Group meetings comm and other unicati meetings/engage on ments relevant to special

23 FONERWA. ists 4. PPD/PD have orientation and been other capacity hired building carried on call out by FMT. down 5.FTC/FMC basis meetings. to design an effectiv e comm unicati on system , Releva nt stakeh olders are engag ed, Contin uous linkage s with EDPR S II RISK OF FAILURE TO MOBILISE SUFFICIENT RESOURCES 4 Delay in adoption 1. Engaging RDB Althou Coordinate with RDB and of EIA fees in setting EIA gh finalise the MOU on collection fees collection releva collection modalities. procedures mechanisms. nt Engaging with MINECOFIN impacting the 2.Engaging with instituti in setting public EIA fees domestic MINECOFIN in ons collection mechanism capitalisation. setting public EIA have fees collection been mechanism contact 3. Supporting ed, policy-level and

24 discussions discus between sions MINIRENA & held, MINECOFIN/RD there B is noted delays which require s additio nal effort and commit ment from differe nt levels. Hence the chang e of the likeliho od from low to mediu m 5 Delay to carry 1. Conduct The FMT through MINIRENA to out the Economic strategic risk is escalate discussions with and Legal engagement with chang relevant authorities Assessment of the relevant ed to Proposed new stakeholders and Mediu Levy Tax/ Fines consult on the m due due to limited matter. to the availability of the 2.Carry out noted government awareness and delays, stakeholders for sensitisation to althou consultations. make sure that gh all stakeholders cooper

25 know the role ation is and understand expect the benefits of ed these from assessments engag and also the ement proposed taxes with differe nt stakeh olders basing on the propos al that has been develo ped on econo mic analysi s paper 6 Delay to approve 1. Engage Comm Continuous follow up by the forestry fees relevant ents MINIRENA to ensure and fines authorities on the Cabinet approval that will collection through MO pave the way for modalities consultations from formulation of collection through a and approval of the law procedures. Ministerial Order the MO reform (MO) 2. Public commi awareness/supp ssion ort and district have level been engagement to addres inform the MO sed and streamline and the collection the process. docum ent is sent back

26 for transla tion into other langua ges. The proces s is ongoing until Cabine t approv al 7 MINECOFIN 1. Maintain It is the To coordinate with unwilling to strong GoR MINECOFIN annually contribute engagement with manda during the national budget additional MINECOFIN te to process domestic 2. Extend the ensure resources to issue to external sustain FONERWA funding to ability consider of the domestic Fund. financing as a The catalyst for first robust resources instalm mobilization. ent of match fundin g was disburs ed and the second disburs ement of 500m was made this

27 quarter

8 Unfavorable aid 1. Continue to The Design institutional landscape - engage bilateral likeliho positioning for FONERWA suspension of and multilateral od of which are appropriate to aid and of potential partners the risk support robust resources cooperation from using happe mobilization targeting major key Rwanda MINECOFIN ning is global climate funding partners. (EFU)(with the still low sources. The resource support and due to mobilisation strategy influence of the should be designed in a DFID) - lead availab way that addresses this donor for ility of component FONERWA) instituti 2. Project ons proposal entitled development to targeting climate Multilaterals such chang as AF and GCF e 3. An elaborate financi mapping of ng. potential donors Also, with FONE demonstrated RWA interest in launch providing support contrib to Rwanda. uted to 4. Focus on increas ensuring ed approved DPs projects generate suppor good results to t for encourage climate continued and chang enhanced e and support from GCF

28 donors. startin 5. Carry out g the scenario proces planning in case s of of changes in Rwand financing. a's 6.Ensure accredi institutional tation positioning and has arrangements for brough FONERWA are t in appropriate for more robust resources securit mobilization y targeting major global climate funding sources. RISK OF FAILURE TO ENGAGE THE PRIVATE SECTOR 9 Lack of the 1. Public The Consider re-allocating technical awareness, private resources to support capacity within training and sector additional capacity the private sector technical support interes development with the to develop to Rwanda t and private sector. quality projects Development particip that respond to Bank (BRD), and ation is environment, PSF with its increas climate change Business ing, and green Development althou growth and are in Centres (BDCs) gh the position to attract particularly in recent FONERWA environment, market funding. climate change resear and green ch economy indicat principles and es the practices. need 3. Direct for engagement of better PSF chambers targeti and their relevant ng and companies instru ments

29 10 NEW RISK 1.Ellaborate on This is a new risk and more The available private sector actions will be noted in the private sector financing in the next quarter financial resources instruments and mobilisation resources may strategy and not be sufficient engage DPs for and attractive to funds purposely the private sector for private sector financing 2. Make an assessment and introduce other relevant financial instruments 3. Included special focus on Private sector in institutional positioning of FONERWA 11 Low private 1. Engagement The Plan to organise different sector interest in of all key actors risk is meetings with the private contributing to such as BRD in expect sector- more especially the Fund private sector in ed to responsible organisations developing the continu who value CSR. The resources ously resources mobilisation mobilisation reduce strategy to elaborate more strategy. due to on the approach 2. The use of the on- competent going Identify DPs and climate Regional/internat coordi finance institutions that can ional consultants nation support private sector to develop a with resources mobilization strategy that is PSF relevant to and national needs specifi and context. cally 3. Design a with strategic public chamb awareness ers as targeting well as engagement of a partner

30 group of selected ship of companies the championing BRD in CSR objectives. FONE RWA funded project s.

RISK OF FAILURE TO EFFECTIVELY COMMUNICATE OPPORTUNITIES AND IMPACT OF FONERWA 12 Lack of national 1. Effective Stream Consider reallocating capacity to communication lined resources to improve implement a strategy that is knowle external communication. communication appropriate to dge strategy that global audience. manag targets global 2. Design an ement climate financing effective training system sources. and plans dissemination with system by use of compe knowledge tent management staff tools and and instruments. availab 3. Improve ility of functionality of funds. website to facilitate user friendly access to FONERWA information. 13 Risk of not 1. Be more Curren FMC and FMT to making focused and t coordinate with relevant FONERWA strategic in experi policy makers and consider target in EDPRS targeting the kind ence the advise of different II undermining of projects that shows consultants on FONERWA FONERWA's receive that strategic positioning relevance to FONERWA quality GoR financing. of 2. Close project monitoring of s is proejct logframes improvi

31 and action taken ng, promptly where there progress looks to is still be off-track. need 3.Strategic public to awareness and demon proposal strate development results orientation that sessions that are in attract projects line that address with national priorities EDPR and EDPRS II in S II particular. targets . RISK OF WEAK PROJECT IMPLEMENTATION 14 Lack of reports of 1. Ensuring that The Guide project implementers sufficient quality reports are project on how to use the template from all project submitted on quarter and monitor the results activities which time. ly highlight lessons 2. FONERWA reporti learned team to work ng closely with format implementers is particularly revised suring early to phases of project ensure planning and all implementation. releva 3.Engagement nt with project inform implementers in ation is support of project reporte implementation d and and reporting to review ensure reporting s are meets expected made quality by the standards. FMT before a final

32 report is submitt ed. Also system s are being set up to collect lesson s learne d 15 Projects may 1. Ensure Stream Ensure projects proposal have unintended Environment and lined criteria meets FONERWA consequences Social Impact project requirements. that harm the Assessment review reputation of sections of proces FONERWA e.g PPD/PD are s. projects which strengthened in Also, themselves may proposal more have negative development. compe climate and 2. Ensure tent environment Environmental sector impacts. management special plans are in ists place and have regulatory been procedures hired including and environmental added audits are carried on the out. existin g team of consult ants using UNDP funds

33 RISK OF SHORTAGE OF HIGH QUALITY PROPOSALS COMING TO FONERWA 16 Inappropriate 1. Properly plan Capaci Consider capacity building timing of capacity capacity building ty of the team and streamline building training in good time and buildin the quality of support sessions. And; with appropriate g and provided to project Failure to quality of technic applicants respond to material and al capacity needs delivery assista of beneficiaries approach that nce across windows influences good sessio and quality project ns are institutions/organ proposals. well izations. 2. Focused stream capacity building lined which is in line and in with beneficiaries line specific needs. with the needs. Also, there is a big pool of consult ants and full time staff due to additio nal funds from UNDP RISK OF UNSUSTAINABILITY OF FUND MANAGEMENT ARRANGEMENTS 17 The GoR may 1. Developing This is not be able to fund mobilisation no take over strategy targeting longer FONERWA GoR capacity a risk financial development since it responsibilities support and was after the end of staffing of alread

34 DFID support in FONERWA y September 2014. under GoR settled modality. 2.Establish and Exit strategy through, among other things; targeted capacity building that provides sufficient publicity for FONERWA as a potential employment option 18 The GoR may 1. Engage the The FMT supported by external not be able to relevant likeliho consultants to recommend take over Government od of to GoR the institutional FONERWA officials to design the risk positioning of FONERWA financial an appropriate happe to guide decision making responsibilities FONERWA ning is on institutional structure after the end of structure and reduce and arrangements that DFID support in ensure cabinet d from supports sustainability September 2015 approval. high to 2. Design a GoR mediu Escalate discussion with staff recruitment m due GoR on FONERWA strategy and to the structure and Cabinet ensure system approval recruitment in s in August 2014 and place Consider alternative March 2015 under funding arrangements e.g. targets the GoR imposing a management current FMT staff arrang fee on contributions to to continue ement FONERWA Strict supporting s and monitoring of the FMT FONERWA owners designed work plan which operations hip is ending 30th September beyond DFID from 2015 and ensure that all period. the systems are set up. releva Also, seek for more nt operational finances in policy addition to UNDP capacity

35 maker building funds s.

19 Lack of adequate 1.Secure funding Gradu Consider further resources staff to recruit al to support Fund adequate staff recruit Management and also 2. Use current ment design competitive staff FMT to transfer of staff benefits to ensure skills to new GoR under sustainability managed staff GoR system . The FMT current ly workin g under the CIDT contra ct is expect ed to continu

36 e with the Fund.

20 Difficulty 1. Engage GoR The FONERWA is considered recruiting to recognize high likeliho unique without a similar sufficiently skilled level of skill set od of institution for comparison staff with required to the risk hence there is need to relevant effectively run happe come up with the capability to FONERWA and ning appropriate institution manage the plan for has Also, consider further Fund recruitment of reduce resources to support Fund skilled staff. d to Management. 2.To design a low Design an appropriate staff competitive due to capacity development plan compensation the and a staff capacity structure to skills development plan attract skilled of staff staff. alread y recruit ed and their current perfor mance 21 Unable to take 1.Secure Additio Consider further resources on call down resources to nal call to support Fund consultant recruit call down down Management. arrangements arrangements. consult 2.Ensure timely ants and appropriate recruit procurement ed procedures are under used to avail call GoR down proced consultants. ures 3.Engage throug funders to apply h

37 management fee UNDP to facilitate funds technical support to projects through call down arrangements.

RISK THAT POOR VALUE FOR MONEY PROJECTS RECEIVE FUNDING 22 Call down 1.Conducting the Noted Timely planning consultants may needs wide not be available assessment and numbe when required identifying the r of delaying the areas that need sector project review technical special process support. Ensure ists advance notice under on scheduling the call down current consultants. system and planne d system using GoR funds from UNDP suppor t 23 Call down 1.Choose the There Consider reallocating consultants may right experts who is a resources in order to attract not have the are skilled and pool of higher quality consultancy required experienced in call support. Also, assessment technical the area down of consultants reports after expertise, 2. Let call down consult every PD review compromising specialists, sign ants the quality and a confidentiality and reliability of and professional hence

38 project review responsibility those results. policy who 3.Use QA are process and more FTC/FMC skilled scrutinity to will ensure rigorous always process be consid ered 24 Lack of the • Capacity Planne Re-allocate resources to technical skills by building and d support additional capacity the private and development to suppor development for project public sectors to both private and t from developers. Also, show develop quality public sectors a case those projects which projects for through training nation are already under funding. and technical al implementation Allocate an support to project team additional local team, train development. trained them to be considered as • Design a public for this additional national pool of awareness purpos consultants program to e, attract quality Availa project proposals bility of • Allocate local specific finances call to capacity down building consult programs and ants to also partner with be relevant used stakeholders e.g for this MINALOC, PSF purpos etc., and CDKN e,Less for District ons support learne d from the alread y finance d project

25 The PPD and PD 1. Have The Consider reviewing the process may not organized data risk PPD and PD process. be effectively per has Streamline the managed (e.g organizational been communication system screening category (Public reduce through designing procedures not organization, d to appropriate response followed) and Ministry, NGO, low measures relevant data private sector due to etc;) from PPD to the PD. Also, have a current back up of all experi submissions per ence call for proposal from and their the respective experti screening se of results. the 2. Communicate knowle to all applicants dge and file/back up manag these responses ement FTC and FMC special review results ist with should be a filed/backed up Planne with all relevant d documents stream lined comm unicati

40 on and data storag e system

26 Projects may not • Design an Project Streamlined M&E system. yield the effective grant s are Hire an experienced firm in intended results agreement and still at fiduciary risk management where funds are other relevant initial not used for the grant guiding stages intended policies and of purpose. monitor the implem implementation entatio • Carry out an n and elaborative pre issues grant award are survey-Due expect Diligence with an ed as experienced firm. disburs Also carry out ement quarterly reviews s during project increas implementation es. • Monitor Howev management of er, the project risks planne • Organise d quarterly periodi progress c field meetings with visits grant and beneficiaries and spot also request for a checks copy of steering / audits committee are quarterly expect meetings ed to

41 • Organize minimi relevant trainings se the to grant fiduciar beneficiaries e.g y risk in areas of financial management, Monitoring and evaluation, GoR procurement system etc.,

27 The private • Establish an The Streamlined project sector line of effective MOU design monitoring system with a credit with BRD with BRD which ed strong steering committee may not be permits quarterly MOU from both BRD and effectively reporting to is FONERWA implemented and FONERWA and planne project results funds credit d to may not be steering guide achieved committee. the Ensure full entire implementation proces • Design a follow s. up schedule of Also, loan repayments BRD is and monitor expect FONERWA bank ed to accounts have • Design projects experi M&E plan and ence in coordinate with loan BRD to ensure manag effective ement implementation

42 28 The Fund may • Design and Availa Ensure the not be effectively implement the ble appropriateness of the set up with FONERWA capacit capacity building plan and relevant systems strategic plan y its implementation functional • Have qualified buildin people with the g right skills and strateg expertise in the y/ plan different areas for the • Set up a staff Fund competitive benefits and motivation system • have relevant guidelines/proce dures/policies for the different systems/process es • Have an efficient internal audit system for periodic review of the systems operations • Employ enterprise risk management and ensure each system/process manages the related risks • Design an annual planning system (in line with the long term strategic plan) for every staff and the periodic (weekly, monthly, quarterly,

43 annual) performance reporting system • Organize annual external audits • Design an effective staff training and development plan and monitor its implementation • Design the Fund succession plan

ANNEX 4. Capacity development plan – progress update as at 31st march 2015 Version of 1st April 2015

The tables below represents a sub-work plan specific to Capacity Building activities specified for the extension period by DFID. Activities, timeframes, priorities and responsibilities were:  Set following discussions with the FMT in the week commencing 20th October.  Revised following discussions with FMT in the week commencing 16th February – status column added, responsibilities and timeframes clarified. Amendments are shown in red/track changes.  The next review is anticipated in May 2015 (see activity 1.19.) The activities are intended to be flexible and can be adapted to meet arising needs.

There are three clear phases and two priority areas:

1 Oct - Dec Secretariat staff recruited, staff induction and orientation Achieved 2 Jan – Systems that underpin Secretariat functions and services are consolidated: MER system, web and knowledge management Ongoing March system, performance management system etc 3 April - Oct GoR Secretariat staff take the lead in delivery, outgoing FMT consultants mentor

44 PRIORITY: Orientation, Training & Mentoring of New FMT Staff Recruits9 (Extension work plan activity 2.6) Capacity need Capacity Building Action Timeframe Responsible Status 1.1 Confirmation of FMT/Secretariat Organigram confirmed Oct 2014 DC Achieved organisational structure Lines of reporting responsibility confirmed Activation of Senior Management Team (SMT) structure Sub-teams convened and meeting regularly 1.2 Clarify Secretariat/FMT roles (to Development of templates for Job Descriptions (JDs) Oct 2014 DC / RNa JDs & IOPs eliminate overlap of responsibilities Development of templates for Individual Operating Plans (IOPs) subject to & assure accountability) Production of JDs and IOPs by all staff, in conjunction with line manager approval by Use of these as basis for structured performance review SMT – BN to coordinate 1.3 Formal induction of 4 appointed Clear orientation to FONERWA and specific role Week 1 of AM Achieved staff Provision of all relevant documents etc employment Orientation meetings with key staff 1.4 Learning by doing/ learning on the Job shadowing of FMT consultants by GoR staff Months 1-3 As nominated Achieved – job – 4 new recruits Coaching and delegation of tasks by AM for evaluate as Joint work planning / responsibility sharing each new part of 1.20 Co-attendance in stakeholder meetings recruit Introduction to FONERWA networks & partners (Completion of Personal Development Plans – including possible assigning of mentors outside FONERWA team) PDPs to be developed 1.5 Recruitment against vacant posts in Recruitment of Private Sector Specialist Dec 2014 AM/ RNa Achieved – the FONERWA organigram Recruitment of Project Analyst/Manager P/S Recruitment of remaining FMT posts/additional call-down consultants May 2015 specialist & Programme Manager. Further posts to be advertised. 1.6 Formal induction of 4 further Clear orientation to FONERWA and specific role Week 1 of AM Achieved appointed staff Provision of all relevant documents etc employment

9 Deliverable 2.1 Secretariat fully trained

45 Orientation meetings with key staff 1.7 Learning by doing/ learning on the Job shadowing of FMT consultants by GoR staff Months 1-3 SK & DC Underway job – 4 new recruits Intensive coaching Delegation of tasks & responsibility sharing Joint work planning & co-attendance in stakeholder meetings Introduction to FONERWA networks & partners (Completion of Personal Development Plans – including possible assigning of mentors outside FONERWA team) 1.8 Knowledge of CCD Seminars delivered by CCD specialists and members of FMT on: Monthly until JM to Basic  Overview of Green Growth Programme of Actions Oct 2015 coordinate. training REMA/ delivered  Green Growth Strategy UNDP for new  NAPA Dennis / John recruits by Van Mossell DC Third National Communication (REMA) – climate change  threats Half-day seminar 20th March 1.9 Strengthening of PPD and PD Assessment of PPD review practices – recommendations on Oct 2014 DC Achieved review practices consistency of review and practice for feedback to unsuccessful proposals Training of FMT/Secretariat staff (the Projects team) to review PPDs 1.10 Monitoring skills for M&E and On the job coaching on: Oct 2014 – EH & RNa/ Project Finance personnel  Developing an M&E system Sept 2015 VK/ JC level tools developed  Revising M&E templates – need to  Nesting of results from project to FONERWA level results be finalised, framework tested & rolled out  ToT for M&E staff to train Project Implementers – under 1.13 FONERWA Project M&E Plan developed & agreed. New tools for project implementers drafted. Tools for FMT under development (Field Visit report template/ Pre- Grant Award Survey checklist / Project Risk Register / revised QR

46 template) M&E database under development – online prototype & interim excel database. New M&E resources to be shared with project implementers via Steering Committee Meetings 1.11 Evaluation skills for M&E and Preparation of training materials May 2015 EH & RNa To be Finance personnel One day training – how to conduct a spot check planned for Field visit conducted Further half day reflective practice 1.12 PCM principles & skills Preparation of training materials Jan 2014 DC (F2F All Staff undertake online training on PCM/LFA training for members of One day workshop with new GoR staff (& refresher for FMT staff if new staff as FMT to required) part of PPD undertake Review online RBM training) module & test – March 2015 1.13 Presentation and basic facilitation Preparation of training materials April 2015 EH Including skills Half day workshop with all Secretariat/FMT staff for National Follow up Observation of Secretariat/FMT staff PDD/PD training and Pool feedback members 1.14 Active learning, Proactive working Preparation of training materials Nov 2014 EH/ DC NO Half day workshop with all Secretariat/FMT staff LONGER Other soft skills workshops to be requested by the Coordinator as REQUIRED required e.g. personal effectiveness, team building etc ? 1.15 Fraud, corruption and Managing Preparation of ToRs & consultant recruitment April 2015 RNa & EH Trainer Fiduciary Risk Two x two day workshop with relevant Secretariat/FMT staff identified, ToRs developed 1.16 Development of Performance Establish system that links FONERWA strategic objectives and April 2014 EH/ DC Initial Management system performance targets scoping Orientation of FMT/Secretariat staff to new system May 2015 work done Facilitate culture of feedback & results based practice Mid-term review meetings take place

47 1.17 Development of standard HR policy Preparation of ToRs & consultant recruitment ?? RNa/EH and templates Development work carried out 1.18 Revision of Operational Manual & Revision of two existing manuals April 2015? RNa Grant Manual 1.19 Interim Capacity Assessment Mapping of further/emerging capacity needs in relation to FONERWA May 2015 EH service areas. Assessment of extent to which capacity plan activities have met the needs to date. 1.20 Full transfer of responsibilities from FMT consultants take a ‘back seat’ and GOR staff take the lead in April - Oct AM to FMT consultants to GoR Secretariat delivery of FONERWA key services 2015 coordinate/ staff Oversight and Quality assurance of GoR staff outputs by FMT oversee consultants FMT consultants provide informal constructive feedback as required All staff

OTHER AREAS OF CAPACTITY DEVELOPMENT

District Capacity Building (Extension work plan activity 2.5) Capacity Capacity Building Action Timeframe Responsibility need 2.1 Dedicated Provision of 6 month contract to FMT District support staff Feb2015 CIDT FMT Recruit, appoint and induct District Support Officer (DSO) May 2015 TM support to JD/IOPs of two posts to be developed April 2015 JMc & TM Districts Decision if dedicated District support post needed from Oct 2015 Aug 2015 AM after closure of CDKN project 2.2 Guidance Mentoring of MINALOC project to steer delivery of District greening and drive Nov 2014 – JMc & TM and support results Sept 2015 to MINALOC project 2.3 ‘Refresher’ Visits/workshops in Districts that have not submitted proposals to FONERWA to May – Sept TM, DSO & Awareness date 2015 national pool? raising on FONERWA

48 at District level 2.4 District Awareness raising on KFW funding for Adaptation projects Sept 2014 on TM access to Encourage District applications for KFW funds KFW Funds Coordination of KFW funds targeting Adaptation projects for adaptation projects 2.5 Strengthen Capacity building of District based project implementers in M&E May – Sept TM, new DSO & ed District 2015 members capacity to national pool implement

Further Establishment of National Pool of Trainers10 (Extension work plan activity 2.1) Capacity Capacity Building Action Timeframe Responsibility need 3.1 Testing of Engagement of national consultants by FONERWA-funded MINALOC project for Oct 2014 – CDKN project & the modality greening of DDPs March 2015 MINALOC of the Reinforcement of capacity of national pool through experience of greening the project National DDPs Pool and the capacity of individuals within the Pool 3.2 Access to Inviting Pool members to participate in relevant FMT or applicant training for Ongoing till TM further further development i.e. 1.12, 1.13 Sept 2015 training beyond the CDKN ‘foundation’ training 3.3 Support to Drawing down on national pool by FMT or District applicants e.g. contracting Oct 2014 TM Districts for national pool consultants for support to development of PDs, or project ongoing access to implementation

10 Deliverable 2.3 Training of National Pool of Trainers Complete; Deliverable 2.4. National Pool of Trainers Established;

49 FONERWA funds and implementa tion of FONERWA projects 3.4 Integration Individual national pool members to apply for call-down list May 2015? National Pool & of national Potential pairing of international and national consultants to undertake TM/AM pool with assignments May 2015 FONERWA Potential use of national pool to review PPDs, undertake project evaluation or ongoing call-down baseline studies etc consultant list 3.5 Further Exploration of scope (depending on remaining CIDT FMT budget) - potential to May – Sept EH & TM training or refresh pool with a further round of ToT, supporting existing pool members to 2015 developme training new pool members OR offer more specific technical training to existing nt of members of pool National Pool

Private Sector Capacity Building (Extension work plan activity 2.6) Capacity Capacity Building Action Timeframe Responsibility need 4.1 FONERWA Review of Private sector targeting requirements and instruments Dec 2015 SK well Stakeholder engagement (workshop) to understand the constraints facing 'green' informed of private sector businesses (to better inform the design of the innovation grant. entrepreneu Report to the FTC with recommendations (and justifications) r and business barriers to FONERWA, and needs of the PS 4.2 Enhance Training for FMT on general PS issues Feb 2015 SK FMT/Secret Review of ‘one size fits all’ PPD application* ariat May 2015? capacity to make an informed review of

50 PPDs 4.3 P/S Develop ToRs & consultant recruitment April 2015? SK Strategic Assignment undertaken & final report approved Ankush Chabria Positioning 4.4 Engagemen Awareness raising visits and promotion of FONERWA – Targeting of industries SK & PM t of PS and that do not typically conduct ‘green’ activities April/May PSF Targeting of District based companies 2015 specifically Consultation with PSF, MIICOM, MININFRA, former EWSA (energy/water & on sanitation) PM FONERWA 4.5 Feasibility Thorough stakeholder engagement process May/June* RNa/SK & PM testing of Testing feasibility of option/s to include Loan Guarantee, Subordinated debt and potential Mezzanine financing second Consultation with regional expert with experience of working with various Financial instruments Instrument *Informed by Fund institutional P/S strategy development

Orientation of the call-down pool (Development of Sector Evaluation/Review Materials by Subject Matter Specialists & Utilisation of National Pool and FMT by Subject Matter Specialists - Extension work plan activity 2.2 & 2.311) Capacity Capacity Building Action Timeframe Responsibility need 5.1 Assess and Establish FONERWA policy/approach to outsourcing of service delivery around TBD AM agree to the Fund Management Cycle (e.g. in project reviews and lesson learning what extent exercises) and which key services FONERWA will need to outsource in the future as implementa tion of projects increases 5.2 Identify Cluster current call downs (CIDT/GoR/UNDP) according to subject matter April 2015? AM/DC/BN critical & specialization

11 Deliverable 2.5. Sector Evaluation/Review Materials Complete

51 urgent Fill gaps by recruitment targeting areas not covered areas/need Harmonise different pools of consultants – CIDT/UNDP/GoR/National pool s for sector capacity developme nt 5.3 Enhance Refresher orientation PD reviewers (briefing note or skype) Jan 2015 DC current Orientation on evaluation of work plans/budgets at PD review stage FMT/Secret Revise/update PD review template with guidance for all PD reviewers ariat Document PPD and PD review process with step by step guide capacity to Pilot new PD reviewers, assess their performance and select top performers for conduct use in future review processes PPD and Hold Orientation training on PPD review for new FMT staff. New staff participate PD review in PPD review process shadowing FMT reviewers. Feb 2015 In-depth handover on PPD/PD review process from DC to BN. Full transfer of the process to FMT/Secretariat. 5.4 Training of Development of technical briefing notes and materials for posting on the website to Ongoing from DC national promote best practice in CCD. Jan 2015 pool of Develop template, commission technical specialists consultants Run the national pool training again to reach more sector staff in national and and sector district institutions? (Recommendations from the CDKN project final evaluation) staff in national institutions including FTC.

Orientation & Training to FMC/FTC on Request (Extension work plan activity 2.7) Capacity Capacity Building Action Timeframe Responsibility need 6.1 Green Two hour input to Steering Committee meeting June 2015 BN Growth, Env Sustainabilit y & Climate Resilience

6.2 Assessing Planned session during regular quarterly meeting of FTC TBD AM & SK PS projects 6.3 Value for Planned session during regular quarterly meeting of FTC and FMC (Practical from TBD AM &CN Money the field examples presented in a simple straight forward way) 6.4 Appropriate Consulting FMT/FTC on institutional sustainability March 2015 AM & DM institutional Making the case for uniqueness of FONERWA as a GoR institution Reinforcing

52 set ownership for accreditation and independence for effective management up/arrange ments for FONERWA 6.5 Assessing Sharing resources mobilization strategy with FMC and ensuring outreach to policy Jan 2015 AM & ASI? and makers and development partners. informing FONERWA’ S resources mobilization potential – The RM strategy.

Knowledge Management Capacity Capacity Building Action Timeframe Responsibility need WEB MANAGEMENT 7.1 Comprehen Review and develop: Oct 2014 EK sive needs - Prototype website (front-end) and user requirements (development plan) assessment March 2015 EH & EK of - Knowledge management strategy and framework FONERWA knowledge manageme nt and web 7.2 Local IT Identification of plan/package from local IT support provider (Africa Oleh) to Dec 2014 EK support for include hosting, email services, cloud storage etc. back-end of Handover of website backend from Xulu Labs to local provider March 2015 website 7.3 Capacity ToRs developed for local web development provider & firm contracted March 2015 EK Developme nt of New IT Technical support by Xulu as required March - May Xulu Support 2015 Staff by IT provider12 (Extension work plan activity 2.9)

12 Deliverable 2.2 IT Support staff recruited

53 7.4 Upgrading Implement action plan on what the website should deliver (front-end) March/April EK, of the and how functionality should be improved (back-end) (based on 7.1 prototype and 2015 information user spec) available on Develop additional materials including calendar of events, synthesis of lessons the front learnt, templates and guidance, thematic briefing notes, donor information, Help DC, GR end of the notes etc website Consultant support to identify project level case studies (qualitative data) CIDT 7.5 FONEREW Procurement of necessary hard & software & installation March 2015 EK A internet connection installed MER SYSTEM DEVELOPMENT 7.6 Functioning Detailed identification of what the FONERWA M&E system needs to deliver – Nov 2014 RN, VK, EK with M&E needs analysis and mapping EH system / Establish excel system as interim measure Feb 2015 EK Backend Project Develop and test bespoke web-based M&E database system March 2015 EK M&E Train staff in use of database EK System in Place (Extension work plan activity 4.6)

7.7 Results- Hold meetings/workshop with currently implementing projects to learn from their Dec 2014 M&E team with based experience of reporting using FONERWA tools and templates EH reporting Develop and/or refine FONERWA procedures and templates for: from project  Quarterly reporting implemente rs /  Conducting a spot-check Document  Flagging project at risk Feb 2015 and formalise  Setting baselines FONERWA Develop a clear MRE guidance package for FONERWA staff to follow MRE procedures & practices 7.8 Harmonised Discussion on way forward with various donors April 2015 reporting BN

54 mechanism – GoR, DFID, KFW & future donors

KNOWLEDGE MANAGEMENT 7.9 Secure data Identify shared server or cloud based server for data storage and sharing Feb 2015 EK storage Develop map for data storage on the system system Upload key FONERWA operational documents on the server (to be accessed by April 2015 Temp staff or which the FMT/Secretariat). intern? allows Load data to the system – current and back-dated e.g. reports etc efficient Ensure staff access to network printer exchange of information across the team 7.10 FONERWA Develop/update brand identity templates, business cards, leaflets etc April 2015 EK or Comms branding Source and apply in-design software (or alternative) to support reporting. staff 7.11 Targeted Recruitment of part-time Communication Officer Nov 2015 Comms staff FONERWA News items collected on regular basis communicat Regular updating of website ions Activate and manage FONERWA Twitter account including on social media 7.12 Learn Develop a model and approach to establish a FONERWA lesson learning ‘loop’ May 2015 EK & EH/DC/ lessons including: BN from the - Identification of lessons, best practices, success stories and case studies first two through M&E channels Comms staff years of FONERWA - Capture these in suitable format and feed - Presentation of these on the FONERWA website and to FMT these into Mechanism for response by FMT demonstrating uptake of lesson ongoing - practice

Capacity Development of Project Applicants (PPD/PD) (Extension work plan activity 2.10) and Implementers

55 Capacity Capacity Building Action Timeframe Responsibility need 8.1 Budgeting Ongoing training in these areas by FMT/Secretariat Continuous RNa and finance Review and strengthen training materials and approaches reporting 8.2 Value for Revision of VfM approach and training May? CN Money Capacity building in new systems (including for reporting / implementing projects) reporting 8.3 Smarter Online learning module to support PPD applicants developed for access from March-April AM/RNa/EH/ DC modes of FONERWA website 2015 EK PPD Publish successful PDs online – examples and transparency assistance developed 8.4 Customised Design and pilot training in setting baselines, M&E frameworks, results-oriented March 2015 EH & M&E team training reporting, financial management etc. package for project implemente rs 8.5 Structure New application system for technical support to project development (booking Jan 2015 GW / BN / RN the TA system) provided by FONERWA

National Enabling Environment FONERWA Support to GGCRS and EDPRS 2 Objectives and Implementation (Extension work plan activity 2.8) Capacity Capacity Building Action Timeframe Responsibility need 9.1 Identify Consult with ENR Sector Working Group Forum, Environment and Climate March/ April& DM/ JM / AM entry point Change thematic working group, SWG representatives on FONERWA onwards for national sustainability level ownership Engage/consult Policy makers & Development Partners Ongoing BN of FONERWA 9.2 Ongoing reporting on FONERWA during the Joint Sector Review sessions & other Ongoing BN/AM Representa national level forums tion of FONERWA at national

56 level

Institutional strengthening Support of FONERWA Budget Agency Status13 (Extension work plan activity 3.1) Capacity Capacity Building Action Timeframe Responsibility need 10.1 Learn from Review of how other Funds14 are developing their human capital, models of July 2015 AM/DC, EK, internationa organisational development and transition RNa l/national Identify best practices on fiduciary risk and fund risk management best practices 10.2 Refinement Annual Review Jan-May 2015 Paul Watkiss of Recommendation to refine FONERWA scope and mandate FONERWA design in the light of lessons learnt from implementa tion 10.3 Participator Retreat with FTC, FMC and MINIRENA stakeholders June 2015 AM/EH y Wider stakeholder consultation workshop developme Drafting of strategy nt of Capacity Developme nt Strategy for FONERWA (2014-17) 10.4 Resource Develop Exit strategy from Oct 2015 cessation of DFID funds July 2015? AM / ASI Mobilisation Positioning to access GCF 10.5 GoR Strategic Institutional Review (scenario analysis) conducted March 2015 DM Decision on Scenarios presented to GoR in position paper Institutional Meetings/workshops as required home of FONERWA

13 Deliverable 3.1. FONERWA Obtains Budget Agency Status

14 GEF, LDCF, Adaptation Fund, Special Climate Change Fund

57 10.6 Organisatio Identify quantity and final number of staff under GoR management required to Dec 2014 AM nal effectively run FONERWA operations structure Decision on Management Fee payment approved Consideration of linking/ coordination of different pools of TA15 (those funded by through UNDP, CDKN and FMT) MIFOTRA FTC, FMC, MINIRENA validation of structure / Stakeholder validation workshop May 2015 & MINIRENA 10.7 Publicity on Transfer of Management May 2015 RNa/AM/BN FONERWA new institutional home and resourcing

Key: BN – Bright Ntare, PM – Patrick Mutimura, DC – Debbie Caldwell, AM – Alex Mulisa, RNa – Rehema Namutebi, RN – Richard Niyongabo, VK – Vincent Kayigema, SK – Selen Kesrelioglu, JMc – Jon Macartney, EH – Ella Haruna, JC – Joseph Cedric, TM – Teddy Mugabo, EK – Eric Karerangabo,

15 E.g. Pilot an approach pairing members of the call down consultants and the National Pool for joint working on specific assignments (co-training or co-planning)

58 ANNEX 5. PROJECT STATUS-PROGRESS UPDATED as AT 31ST MARCH 201

# Project Title Lead Organization Type of Organization FONERWA contribution (Frw) Disbursement status (Frw) February 2015 Project duration (months) Status grant/ loan agreement Traffic light On track Project starting date Delayed (date of funds disbursement) Off track 1st Call for Proposals (July 2013)

1 Sustainable Management and Environmental Rehabilitation for Poverty Reduction Send A Cow Rwanda (SACR) NGO 465,608,168 289,173,907 36 Grant agreement signed in January 2014 Issues with collective Biogas system. Guidance from FMC is that on-going projects can move forward with plans as FMT commissions study to properly inform decisions on FONERWA supported biogas systems 21/02/2014 2 Rainwater Harvesting project in high density areas of Nyarugenge, Gasabo, Kicukiro, Musanze, Nyabihu and Rubavu districts Rwanda Natural Resources (RNRA) Government 2,255,846,638 260,604,573 36 Grant agreement signed in January 2014 The loan scheme has faced challlenges of limited beneficiary participation in the programme due to using only one bank (GT) with limited interest from other banks. Currently seeking partnership with Saccos and Bank Populaire to increase market penetration. 4/3/2014 3 Integrated land, water resources and clean energy management toward poverty reduction project in Musanze District Musanze District

59 District 701,461,152 207,205,942 36 Grant agreement signed in January 2014 Implementing although they encountered some delays in recruiting a project manager. The project has picked up momentum based on increasing orientation of project activities from the steering committee. The project is back on track with some delayed activities such as installation of water harvesting tanks which are reported to require a preliminary feasibility study to guide planning and installation of the systems. 9/5/2014 4 Vulnerable ecosystem recovery programme towards climate change Rwanda Environment Management Authority (REMA) Government 3,724,188,800 808,099,403 60 Grant agreement signed in January 2014 On-track and has demonstrated commendable progress and visible results. 24/06/2014 5 National e-waste management strategy for Rwanda to support the establishment of sustainable recycling industries Rwanda Resource Efficiency and Cleaner Production Centre (RRECPC) Government 873,647,300 44,186,850 36 Grant agreement signed in May 2014 Experienced initial challenges of stakeholder consultation for policy orientation particularly from MYICT and RDB. 18/09/2014 2nd Call for Proposals (January 2014)

6 Gaseke Minis-Hydro Power Plant Novel Energy Limited Private Sector - line of credit 1,232,800,000 0 15 Loan agreement signed in August 2014 Implementing with own funds - no drawdowns from BRD at this stage • Construction will start early April as most aspects are in place • Delays in this project have been due to two reasons: non-availability of the land (payment for all land parcels have been made, however some land parcels have not yet been

60 transferred to Novel Energy LTD as there was apparently an issue in the RNRA system), issue on some terms of the PPA with REG (which was resolved recently) and unavailability of a suitable civil contractor for our size of a project (which is being resolved). Disbursed planned next quarter ending 30th June 7 Strengthening Meteo Rwanda's Weather and Climate Services to Support Development Meteo Rwanda Government 1,116,449,000 0 36 Signed grant agreement in January 2015 Delays due to initial implementation arrangements. . Challenges were two fold: i) To adhere to FMC implementation of streamlining budgets for international consultants; and ii) to put in place implementation arrangements to effectively deliver results. Recruitment of a National Project Coordinator is in process. Pending 8 Construction and generation of biogas in 15 private schools EWSA Government 568,824,264 0 24 Still working on implementation approaches The developer has failed to get buy in from Schools because the scools are reluctant to pay even 20% equity into the project let alone the more than 20% recommended by FMC. In a meeting between MD (REG) and FONERWA, identified that the possibility of moving the project forward would require the schools to pay in kind and over the period of implementation. The MD emphasized that use of Biogas reduces 30% of fuelwood. Such cost savings make it difficult for schools to meet the levels of investments recommended by FMC. Pending 9 Supporting the Integration of Greening District Development Plans Ministry of Local Government (MINALOC) Government 539,503,849 105,203,334 36 Grant agreement signed in August 2014 The project has been accelerated by the demand for meeting DDP revision deadlines. Mainstreaming material had to be developed under the project to feed into the template used to guide overall DDP revision which to date has been successfully executed albeit with early results that could use more time to improve quality. 22/10/2014 10 Technical & Structural Studies For Incorporating Resource efficient and Environmentally friendly Features into Family Homes at CACTUS GREEN PARK (CGP), Gasabo District, Kigali City. Horizon Group Limited Private Sector

61 127,094,325 68,070,478 6 Grant agreement signed in October 2014 • Meeting held on March 3rd to update on progress. Horizon requested a change to the workplan in order to harmonize activities. • No changes have been made to the total budget but rather the disbursement schedule - FMT currently reviewing 10/12/2014 11 Sustainable biodiversity: mapping and domesticating the mycological riches of Rwanda's forests Kigali Farms Private Sector 35,492,000 14,483,500 9 Grant agreement signed in August 2014 • First research expedition completed • FMT Awaiting results of first expedition in report form • FMT to conduct spot check in April for second expedition 23/01/2015 12 Ankanyaru Watershed Protection Project - GISAGARA GISAGARA DISTRICT District 2,125,218,594 506,650,000 36 Grant agreement signed in August 2014 The project has progressed well and all the 8 intervention sites demonstrate on-going project activities, a commendable undertaking. Potential lessons for other District projects 30/09/2014 13 Karongi District integrated greening village Program Karongi District District 738,301,350 140,255,320 24 Grant agreement signed in August 2014 On-track 7/11/2014 3rd Call for Proposals (April 2014)

14 Congo Nile Ridge Foothills Integrated Environmental Management Project in Muhanga District

62 Muhanga District District/Caritas Dioscese 1,585,721,485 0 36 Grant agreement signed in January 2015 Encountered delays in addressing comments, but the project managed to start implementation towards the end of the quarter. 25/03/2015 15 SimGas BioGas SimGas biogas Private Sector 200,853,000 0 12 Still on implementation arrangements • FMT unable to complete pre-award grant survey due to lack of company set up in Rwanda • SimGas sent a letter recommending a timeline to set up operations in Rwanda to meet FONERWA requirements • FMT also working with SimGas on budget changes Pending 16 Zero carbon affordable housing solution in Rwanda Zero Carbon designs Ltd, Rwanda Private Sector 148,398,750 0 12 Project developer in the final stages of addressing FMC comments • Zero Carbon has had to conduct a number of the activities that were initially in the PD but were agreed upon by both FONERWA and the Implementer to be done using the Implementer's own funds . These activities include material testing and final designs of the pilot house. These activities were carried out during this period. • Material testing has just been completed in Europe • Currently conducting the final design • EIA is underway, should be complete in 2 weeks from 25 March 2015 • The Company expects to have a building permit by May 31 2015. The delay in meeting regulatory requirements (EIA and building permit) was due to the need for completion of material testing and design as a prerequisite for submissions to obtain these government approvals. These have been completed and no further delays are forecasted Pending 17 Rice Husk (biomass) to power project Novel Energy Limited Private Sector - line of credit 171,740,750 0 8

63 loan agreement signed in July 2014 Started implementation with own initial funds;• Equipment is ready is being shipped now. Bank made payment to the manufacturer around 15 days ago. • Awaiting the final approval of the additional funds from BRD to pay the shipping company. • Construction is 90% complete and compacting work is underway at the site, so that concreting can begin • Project should be commissioned in April 27/10/2014 18 Restoring Yanze River and watershed through scaling up agroforestry technologies for resilience to climate change Rulindo District District 1,597,743,000 0 36 Grant agreement signed on 16th March 2015 Waiting for bank account and then start implementation during the next quarter ending 30th June pending 4th Call for Proposals (July 2014)

19 Environmental Protection in and around Refugee Camps MIDMAR Government 1,083,289,936 0 24 Grant agreement signed on 16th March 2015 waitingfor bank account and then start implementation during the next quarter ending 30th June pending 20 Virtual Grid Rwanda Off-Grid Solutions / WakaWaka Rwanda Ltd. Private sector 170,323,100 0 12 Final stage of addressing budget issues Budget finalized and pre-award grant survey conducted. Planned to start implementation during the next quarter Pending 21 Sustainable forestry, agro forestry and biomass energy management for climate resilience in Gatsibo District RNRA Government 1,454,426,000

64 0 36 Grant agreement signed 16th March 2015 waitingfor bank account and then start implementation during the next quarter pending Grand Total

20,916,931,461 2,443,933,307

65 ANNEX 6. Table of progress against 2014 annual review recommendations