1. Call to Order-Mayor Smith Called the Meeting to Order at 5:30 Pm

City of Timpson Regular Meeting Minutes April 16, 2013

The Timpson City Council met for a regular City Council meeting on April 16, 2013 at 5:30 p.m. at City Hall, 456 Jacob Street, Mayor Debra Smith presiding. Councilwoman Ramsey, Mayor Pro-Tem Wolfe, Councilman Walters, Councilman Grace, and Councilwoman Janell Baker were present.

1. Call to Order-Mayor Smith called the meeting to order at 5:30 pm 2. Invocation- Larry Burns gave the invocation. 3. Pledge-United States/Texas 4. Citizens Input –None 5. Council items- None 6. Chamber of Commerce: Dustin Norris announced the May 4th-COC 2nd Annual BBQ Cook off @ Frontier RV. The chamber will be accepting donations. 7. Presentations & Recognitions-Recognize community service organizations as part of –National Community Service Month: Timpson Area Chamber of Commerce, the newly formed Youth Advisory Council, Jr. Chamber, Timpson Masonic Lodge #437, Timpson Order of Eastern Star #1144, Timpson Public Library and the Friends of The Library, Timpson Genealogical Library and Heritage Society and all of our local Churches and Ministerial Alliances.

April was recognized as National Community Service Month. Mayor Smith recognized all of the citizens of Timpson that service our community. The Timpson Volunteer Fire Department , Timpson Volunteer Ambulance Service with 21 volunteers, Timpson Chamber of Commerce was recognized for the Barbeque cook off, Frontier Days and Scholarships. The Youth Advisory council was recognized for the interesting projects that they create. The Jr. Chamber of Commerce was recognized for helping with Christmas decorating, Mayor Smith suggested that some of the Jr’s might want to come some of the council meetings to get an idea how the city operates. Timpson masonic lodge #437 was recognized for helping the schools and the scholarships they give. Timpson Order of Eastern Star #1144 was recognized for the Easter Egg Hunt each year and for distributing fans for citizens in need. The Timpson Library and the Friends of the Library were also recognized for children programs and for having great resources for all citizens. The Genealogical Library was recognized for the history that they provide for the city. The local churches and Ministerial Alliances were recognized for the Crusade for Christ. Mayor Smith recognized the Salvation Army as giving a lot to our community.

8. FYI- (For Your Information)

A. Public Works Report for March, 2013- Tommy Sparks reported 44 work orders received, 33 resolved and 11 unresolved. B. Police Department Report for March ,2013- Chief Graham reported 127 calls for service and 13 arrests for the month of March. C. Municipal Court Report March, 2013- Barbara Hunt gave the report stating there were 165 citations, 185 violations issued in March, gross revenue reported at $36702.75, City’s portion is 55%, which is $20,186.51. D. General Report: update the Council that the General TCEQ 210 application has been completed. Mayor Smith announced that the 210 application has been submitted to TCEQ. Mayor Smith announced, Barbara Hunt attended the Public Funds Investment training in Austin and will be doing the monthly investment report. Notice was given that the unopposed council members would be sworn in at May Council meeting. E. City Secretary: None

9. Consent Agenda: Items included under the Consent agenda require little or no deliberation by the council. Approval of the consent agenda authorizes the City Secretary to proceed with the conclusion of each item as reflected in the minutes of the meeting. A. Consider approval of the minutes from the regular meeting on March 19, 2013 B. Consider approval of Financial Statement for the month of March 2013 C. Consider approval of Accounts Payable for the month of April 2013 D. Consider approval of payments for emergency water repairs and sidewalk replacement – multiple leaks in Hwy 87 in downtown in the amount of $7,500.00. E. Ratify emergency repairs/payment to Duplichain Contractors in the amount of $3,240 for Clarifier Repairs at Timpson WWTP. F. Consider approval of a Proclamation making April “Fair Housing Month” G. Consider and approve the TVFD 2013/2014 Officers – Fire Chief Luke Shaddix*, Asst. Fire Chief Patrick Hendricks, Secretary Kristie Branch, Treasurer Billy “Pete” Andrews, Reporter Justin Coburn, Training Officers: Greg Hailey & Nathan Ramsey *Fire Chief Billy Hailey elected Mar 12th passed away Mar 26th. H. Authorize the TVFD Secretary and/or Fire Chief to meet with Texas Department of Agriculture and apply for assistance (grant/loan) to obtain a new 3000 gal tanker truck for the fire department. FEMA Grant was denied.

After a brief discussion of the items, Councilman George Grace moved to approve the consent agenda, seconded by Councilwoman Baker ; all were in favor.

Regular Agenda

10. Executive Session pursuant to Texas Government Code section 551.074 90 Day Evaluation, City Secretary, Barbara Hunt.

Adjourned for Executive Session at 6:02 pm.

Regular Session resumed at 6:09 pm.

11. Consider and possibly approve Resolution 4-01-13-1 Authorizing the Mayor to execute a letter of waiver for payments in Lieu of Taxes for the Housing Authority of Timpson. A motion was made to approve the Resolution by Councilman Grace, seconded by Councilman Walters; all were in favor.

12. Consider and possibly approve Resolution 4-01-13-2 Authority for the City of Timpson to add Barbara Hunt to the list of persons who may sign checks, make deposits and withdrawals, and generally conduct banking transactions on City of Timpson accounts 952382 and 963892. A motion was made to approve the Resolution by Councilman Walters,seconded by Councilman Wolfe; all were in favor.

13. Consider and possibly approve Resolution 4-01-13-3, A Resolution of the Mayor and City Council of the City of Timpson, Texas, Authorizing Named Individuals to sign Contractual Documents Associated with the Texas Community Development Block Grant Program TxCDBG GLO#12-609- 000-966/DRS220187. Councilman Wolfe recommended to change the wording authorizing certain individuals to Named Individuals. A motion was made to approve the Resolution by Councilman Wolfe ,seconded by Councilman Walters; all were in favor.

14. Discuss and possibly taking action: TO REQUEST AN INCREASE by 1.06 From the Public Utilities Commission. A motion was made to approve a 1.06 adjustment to Telecommunications Right-Of-Way Access Line Rates by Councilman Walters, seconded by Councilman Wolfe; all were in favor.

15. Discuss and possibly take action to revise current EMS Dispatch. Mayor Smith stated that the council and EMS have met several times over the past few months and a resolution has been agreed on. There are two proposals, one stating that the TVFD and TVAS would do the dispatching for the ambulance service and the Public Works Department. Mayor Smith stated that the city would be making a public funds contribution to TVFD . Mayor Smith spoke to City Attorney, Carey Bovey and he informed her that is the only way the city can give funds to a non-profit organization. Mayor Smith noted that having the TVFD and TVAS is a great public service for our community. The Mayor announced the two options as Option 1 and Option 2.

Option 1: The City of Timpson in an effort to minimize their liability would no longer dispatch for the TVAS during the daytime business hours. The City office personnel would only dispatch the public works employees and TVFD. The weekend and holiday dispatch, currently being done by contract, Marsha Tomlinson and Olga Hughes is contracted by the City of Timpson, would continue to be utilized by the TVFD and should the TVAS , wish to use their services as well, they would pay twenty five percent of those fees, which would be $125.00 per month coming from the ambulance service and half of any Christmas compensation that they were awarded, additionally the TVAS would assume the fifty percent shared expense in the upkeep and upgrade of the equipment, that those individuals use in their homes. If this plan was utilized the TVAS would be responsible for partial expense. The TVFD funds would not be affected, and the City of Timpson would have expense out of the General Funds. Dispatch of the TVAS and the TVFD would be eliminated out of the city hall. The Public Works Would not be dispatched, they would have cell phones to answer these calls. This option would eliminate HIPPA and medical issues. Mayor Smith expressed this would not be her wish to go with this option but it is an alternative.

Option 2: The City in order to reduce an effort and liability and workflow Associated with dispatching the TVFD and Timpson Public Works is willing to outsource these services on a contracted basis for the TVAS for a fee. The initial contract, if voted on would be for one year and three months that would start July 1, 2013, either party could withdraw from the contract, in writing, with a sixty day written notice. The contract would provide professional dispatch service for the TVFD. The city would receive a monthly written report that would be public records. Dispatchers would have to attend at least one dispatcher course, within 90 days of employment. The contract would stipulate that the city owns the base radio stations. Their maybe other additional radio bases that need to be purchased. TVAS would be responsible for any expense on any additional radios purchased. TVAS would be allowed to use the City’s radio license. The TVAS would have to provide an Annual Financial Statement, for the funds spent. The mayor expressed that her recommendation would be, Option 2, she explained this would eliminate all liability of dispatching, taking the burden off the City staff during the work day.

Councilman Wolfe and Mayor Smith discussed the financial reports and budget for the TVAS. Mayor Smith said that the City attorney, Carey Bovey would draw up the contract between the City of Timpson and the TVAS. Mayor Smith informed the Councilmembers, how the TVFD funds were expensed and processed. Councilman Wolfe said that if option 2 was approved on, it would be contingent of Carey Bovey drawing the contract.

Councilman Grace expressed that he agreed with option 2. Mayor Smith stated the city employees should not be doing any of the dispatch for the TVAS or TVAS, because of the liability.

Councilman Walters made a motion to approve Option 2, seconded by Councilman Wolfe; and all were in favor.

16. Discuss and take action to place the Electric Department’s bucket truck in the shop for repairs to the hydraulic lines that has been estimated at a minimum of $3,000.00; Jones Equipment in Onalaska, TX, Corey Jones. Councilman Wolfe expressed that we need to do repairs for the bucket truck, because it services the city. Tommy Sparks expressed the need for certification of the truck, in order to keep it running safely. It was expressed there may be other repairs that need to be done, when the truck is inspected. Tommy Sparks said that the additional repairs may be another $3,000.00. Councilman Wolfe made a motion for the Mayor or City Electrician to spend up to $6,000.00 for the repairs, seconded by Councilman Walters; all were in favor.

17. Discuss and possibly take action to amend the FY 2012-2013 Budget to include the expenditure of capital funds in the amount of $32,000 for the down payment of the real estate purchase approved in the Earnest Money Contract between the City of Timpson and Marcelle Cobb and any monthly loan payments for the same through September 2013. No Action.

18. Adjourn : Motion to Adjourn was made by Councilman Walters at 6:46_ and seconded by Councilman Grace; all were in favor.

City of Timpson

______Debra Pate Smith, Mayor

(THE STATE OF TEXAS) COUNTY OF SHELBY)

CERTIFICATION

I, Barbara Hunt, City Secretary of the City of Timpson, do hereby certify that I am the custodian of the records of the City of Timpson, Texas, and that the following are true and correct copies of the Minutes of Regular City Council Meeting held on April 16, 2013.

Witness my hand and official seal of the City of Timpson, Texas on this 16th day April, 2013.

______Barbara Hunt, City Secretary, City of Timpson, Texas