Form of Tender s1

Department of Education and Science Form of Letter of Intent

[Date]

Contractor Name Contractor Address

Re Invitation to Tender for: [Title of contract e.g. Extension to XXX school] Tender submission date: [XX/XXX/20XX]

OJEU Contract Notice Reference (If applicable): [OJEU Reference or delete line]

Subject to Contract/Contract Denied

A Dhaoine Uaisle I refer to your tender for the above contract. I am pleased to inform you that your company has been identified as having submitted the most economically advantageous tender for this project.

Your Tender sum, Rates and Comparative Cost of Tender was as follows: Craftpersons GOs Rate* Apprentices Materials x Delay days Comparative Cost Tendered Sum Rate* x Hours x Hours Rate* x Hours % Plant x % x rate of Tender € € € € € € € € *adjusted to comply with Appendix 5 of the Instructions to Tenderers

This is not a Letter of Acceptance. The Employer has not accepted your tender. Please note that this letter does not purport to create binding legal relations.

I would be obliged if you would forward the following: Sick Pay/Pensions, Tax, Insurances and Bond  A valid Performance Bond in the form and amount included in the Works Requirements  Evidence of the insurances required by the contract  Tax Clearance Certificate/evidence of compliance with Tax Clearance Procedures  Evidence of compliance with your legal obligations in regard to Sick Pay/Pensions including Death in Service Benefit Management Arrangements  The Contractor’s management arrangements for the Project.  The name and contact details of the designated person within the Contractor’s firm to deal with compliance with the Registered Employment Agreement. (Clause 5.3.9) Work Programme and Cash Flow  The Detailed Programme of Work and Resources related to the Detailed Programme of Work  The Projected cash flow and their relationship with the agreed programme. Health & Safety  Confirmation of the name of the Project Supervisor Construction Stage [PSCS] who will be appointed (by the Design Team Leader on behalf of the Client) and confirmation in writing from the PSCS (who may be Department of Education and Science Form of Letter of Intent

the Contractor) that the PSCS will accept that appointment. Where you are proposing a person other than the person nominated at Pre-Qualification stage, you must also provide evidence that the person nominated has the Health and Safety training and Qualifications (e.g, degree, diploma, certificate, CPD) and Experience required in the Pre-qualification Questionnaire.  Confirmation that a preliminary project specific Health and Safety Plan has been prepared by the person to act as Project Supervisor (Construction Stage).

There will be a Standstill Period of 16 calendar days from the day following the day this letter was posted/emailed to you before the contract is awarded. This Standstill period will end a midnight on [XX/XXX/20XX] Subject to satisfactory compliance with the above and authorisation from the Department of Education and Skills it is our intention to issue a Letter of Acceptance to you, following the expiry of the standstill period applicable to this contract (conditional on there being no legal challenge).

You are required to submit the above information within a period of 21 calendar days from the issue of this letter/email. The time allowed will not be extended unless you provide credible evidence (to the satisfaction of the undersigned) demonstrating that you are capable of providing all of the documentation within the agreed extended period (which should not normally exceed a further 14 calendar days) If you do not submit all the above documents as required within the time allowed (or extended time allowed), the Employer may proceed (according to the process in section 10.2 of the Instructions to Tender) to initiate award to the Tenderer who submitted the next most economically advantageous Tender, or lowest priced.

Is mise, le meas

Signed On behalf of [Name of Employer]

ACKNOWLEDGEMENT

We acknowledge receipt of this letter on (date)

Signed On behalf of [Name of the Tenderer]