REQUEST FOR PROPOSALS (RFP): SUPPLY AND DELIVERY OF TOOLS FOR MECHANICAL TECHNOLOGY: AUTOMATIVE CS/SCM/R16-17/13

1. DETAILS OF THE RFP

RFP NO CS/SCM/R16-17/13 RFP FOR Supply & Delivery of Tools for Mechanical Technology: Automative SUBMISSION DEADLINE 26 August 2016 RFP SUBMISSION DATE corner Miriam Makeba & President Street, Newtown, Johannesburg, 2017

2. BACKGROUND INFORMATION

2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 1 3. PURPOSE 3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Provision and Supply of Tools for Mechanical Technology: Automative.

4. SPECIFICATIONS 4.1. Bidders must submit a quote that meets the requirement of the items specified in the table below: Subject - Mechanical Technology: Automative

Year - 2016 / 17

List of schools and quantities

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o t d T Z K l a n i a e o I n n n r l o a r u b N e a o h t a i i a e l a a l m n t d t p o q a e d d h d o a i w u t m m n n s r e n a o z g e h i i m d h o a o u i o t Item Description t I C D E F F I L K M M S S T U W T 1 Vernier caliper 150mm 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 22 2 Vernier caliper 200mm 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 22 Micrometer set External 50mm 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 22 Micrometer set External 100mm 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 22 Four stroke petrol engine four cylinder engine on stand with wiring,, 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 cooling, exhaust, battery and petrol 3 tank Two stroke petrol engine Single 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 20 4 Cylinder on Stand 5 Complete manual gearbox on Stand 2 2 0 0 2 0 2 2 2 2 0 0 2 2 2 20 GEDORE 1=0*D19/22 TOOL KIT in CARRY CASE 6 AIR GUN, 750ml; to fit compressor 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 AIR GUN, METAL DUSTER, to fit 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 7 compressor AIR PIPE, REINFORCED RUBBER, 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 8 8 mm; 25metre+B22 9 AIR QUICK COUPLER SET, 5pce 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 AIR REGULATOR & WATER TRAP, 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 10 6mm AIR SPRAY GUN, HIGH 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 11 PRESSURE, 1L; 1 mm NOZZLE 12 15 Meter rubber hose with Air nozzle 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 2 and quick release coupling Air compressor 150L 10 Bar 350L / Min 220 V 3hp Floor 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 13 mounted Battery chager 12 amp 14 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Jumper cables. 15 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Vacuum/pressurer tester. 16 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Timing light 12 v 17 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Dial indicator with flexi arm base. 18 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Oxy aceylene torch set. 19 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Tool trolley, lockable wheels,8 drawers( height 100mm)cabinetdimentions,height 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 1500mm,wigth 500 mm,lengt 1000mm 20 Auto darkening helmet 21 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Spark plug boot puller. 22 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 Floor jacks.1,5 ton minimum. 23 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 24 Inverter welder 220V 20 Amps 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11 25 Hand held vacuum pump. 1 1 0 0 1 0 1 1 1 1 0 1 1 1 1 11

Additional Specifications:

1. Machinery and heavy equipment requiring commissioning and fixing must be:  Delivered  Placed at the point of operation  Affixed to the floor  Coupled to the electrical supply  Commissioned 2. All machinery requiring specialized care and maintenance must be accompanied by a training and safety program for the subject teacher. The purpose of the training program is to initiate the teacher in the correct use and care of the machine.

3. Service providers must provide onsite support on machinery requiring specialized care and maintenance as a coaching and mentoring strategy to continuously support schools requiring such support.

4. Service providers must provide the manufacturer's guarantee and or warranty for all electrical tools and machines supplied.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 3 TECHNICAL EVALUATION

Mechanical Technology Automotive Tools

CRITERIA SCORE RANGE POINTS

Proof of OEM proof SCORE 15 guarantee / warranty No proof submitted 0

(15) Proof submitted 15

APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE SCORE 20 INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET Project and TARGETS Implementation No understanding of the PROJECT 0 Plan Demonstrate understanding of PROJECT and clear 10 (20) timelines. Demonstrate understanding of PROJECT, clear timelines, 15 and targets. Demonstrate understanding of PROJECT, clear timelines, 20 targets, and engagement strategy. Supplier must provide all the tools as per the SCORE 55 specifications Poor functionality - no evidence of picture items to be 15 supplied / no training manuals and commissioning Compliance to Satisfactory - not all items quoted / some pictures of 25 specifications actual product to be supplied no training manual and commissioning (55) Good - meets 100 % of items with picture or products no 45 training manuals and commissioning Very Good: meeting 100% of items all the specifications + 55 training manuals and commissioning

Tenderer's Specialist tool and equipment supplier SCORE 10 Experience 0 – 2 years 5 3 and Above 10 (10)

TOTAL 100

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 4 4.2.1. The minimum score for technical compliance will be 75 4.2.2. Shortlisted service providers may be subjected to a site visit to view the actual items to be supplied and to verify capacity to deliver. 4.2.3 Note that bidders must not provide full catalogues. Only pictures detailing the product, brand name and technical specifications (if applicable) of items to be supplied must be provided. These must be numbered as per the item number and in sequence. 4.2.4 Bidders will be disqualified if 8.3 is not complied with. 4.2.5 The goods and services to schools must be delivered by the appointed bidder by

5. MINIMUM REQUIREMENTS

5.1. Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:

Suppliers must submit the following:

(i) Written Quotation (clear & unambiguous; with VAT implications) (ii) Proof of Company Registration. (iii) A valid Tax Clearance Certificate & B-BBEE certificate (IRBA or SANAS). (iv) Fully completed SBD forms (SBD 4, SBD 8, SBD 9) & Quotation Form (see attached). (v) Stamped Letter Confirming Bank Details (see attached). (vi) Proof of Business Address (vii) Proof of Registration with the Central Suppliers Database System. (viii) References of Previous Projects/Services Successfully Completed. (ix) Guarantee Letter where applicable. (x) Two Separate Envelopes, (1) Quotation/Price (2) Functionality/Project Plan.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 5 5.2. REFERENCES

5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:

 Name of client  Position  Contact telephone numbers  Dates and Work performed.

5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.

6. PRICING SCHEDULE AND DELIVERY

6.1. GENERAL PRICING FEE

1) The bidder must provide a clear and unambiguous price schedule (quotation).

2) All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.

3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the Quotation Form.

4) Note that the price must be fixed and will not be subjected to change based on foreign exchange fluctuations.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 6 6.2. DELIVERY

1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address for the schools will be provided to successful bids. Any changes for the delivery will be communicated with the successful bidders.

2) Service providers must confirm the availability of stock and the delivery date. This must be detailed in the project plan. Failing to provide this information may result to the disqualification of the tenderer’s bid.

7. CONDITIONS FOR SHORT LISTING

7.1. Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and P reference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.

7.2. All bids shall be subjected to the preliminary evaluation process. Bidders who shall not meet th e minimum requirements (item 5) set by this RFP shall automatically disqualified and shall not be evaluated for functionality, price and preference.

7.2.1. Service providers are required to submit all documents specified on item 5.1 of this RFP, other wise failure to submit all documents shall constitute disqualification.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 7 8. PRICE EVALUATION

8.1. The proposals / bids shall be evaluated using the 90/10 preference point scoring system Where a 90/10 preference point system, which will be calculated be calculated as follows:

Where: Ps = Point scored for comparative price of bid under consideration; Pt = Comparative price of bid under consideration; and Pmin = Comparative price of the lowest acceptable bid.

9. POINTS FOR B-BBEE

9.1. A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:

B-BBEE Status Level of Number of points Contributor

1 10 2 9 3 8 4 5 5 4 6 3 7 2 8 1 Non-compliant contributor 0

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 8 10. AWARD CRITERIA

10.1. The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.

10.2. In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.

10.3. However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.

12. CLOSING DATE AND TIME

12.1. Submissions should be hand delivered by hand on or before 26 August 2016 at 12:00, deposited into the tender box marked “SUPPLY AND DELIVERY OF TOOLS FOR MECHANICAL TECHNOLOGY: AUTOMATIVE”. NO LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately returned to the bidders. All documents must be to Corner of Miriam Makeba & Helen Joseph Streets, Johannesburg, 2107.

12.2. All correspondences shall be done by e-mail [email protected] ; no telephonic correspondences shall be done before and after the closing of bid. Bidders may be informed in writing of the outcome of the bid adjudication process.

13. DISCLAIMER

13.1 Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.

RFP: Supply & Delivery of Tools for Mechanical Technology: Automative Page 9