Society Grant Funding Application Form

Name of Society (in full): Name of Event/Activity/Equipment:

Bass Music Society Fresher’s Meet N’ Greet

Date(s) of Event/Activity: Select which Grant you are applying for:

28/09/16 (7 – 9pm) New Society Grant ☐ Top-Up Grant ☒

Please include the details of at least two committee members (minimum)

Committee Position Name Student Number Email President Adam Smith 12345678 [email protected] Secretary Kerri Dealer 12345678 [email protected]

50 1. How many members do you have online? £200.00

2. What is your current society account balance?*

*Please ask your Coordinator if unsure

3. Where will the Students’ Univer event/activity take Union ☒sity ☐ place? venue room Off- Other campus ☐ ☐

4. If ‘Other’ please specify

5. Have you already booked this venue? Yes ☒ No ☐ N / A ☐

6. Have you already arranged transport? Yes ☐ No ☐ N / A ☒

7. Have you Risk Food completed the Assessme ☒Hygie ☐ following forms? nt ne External Other Speaker ☒ ☐

Email your application to [email protected] Please note: If you have selected ‘no’ to any of the above you will need to ensure that they are completed by the required time in order to qualify for funding.

£295 9. Amount you are applying for (total)

10. Is this a join event with another Yes No group? ☐ ☒

12. What do you require the funding for? (Please describe below max 100 words)

The funding will be used to create a comfortable environment at our Fresher’s Meet N’ Greet that the new Bass society members will hopefully feel comfortable in. One of the main aims of this event is to introduce the new team (committee) to our members and to play a few games (i.e. twister) to break the ice and get people talking. We’ll be inviting in a DJ to play some music and get the good vibes going. We will then give an update of what we are planning for the year and then hand out some flyers and other useful information. We will be selling member discount cards at £5 each in which our members can get discounts on a number of local businesses.

13. Referring to the Society Grant Policy how would your event meet the criteria to increase (max 500 words): a. Participation b. Diversity c. Development

Participation: This event will aid participation (and hopefully membership) of our society as it will allow students to get to know each other and existing people within the society, with the opportunity to find out more an join (we will be bring ipads for people to sign-up online if they haven’t already done so). If we ever put on events in the future e.g : DJ contests or concerts the members will feel more at ease and so be more willing to put themselves forward and get involved. Diversity: The event will be diverse and open to everyone. We will be inviting other societies and their members to join us, including faith and cultural socs to get our event out to a diverse audience which will hopefully encourage a more diverse membership within our society. We will also have the whole committee there who range in their gender and ethnicity; this will hopefully allow us to engage with a wider demographic of people. For instance, our Treasurer speaks Mandarin so he would be able to speak with students whose main language might not be English. Development: This event will help aid the personal development of members in the future because it allows us to get to know the members and gain an understanding of what their needs are. We will then put on events that cater to their needs I.e. employability & skills focused. For example, last year we gave members the opportunity to take photographs at our events and

Email your application to [email protected] design our marketing material – in tern they were able to log this as volunteering hours and get a Changemaker certificate in return.

100 max 14. How many students will be attending (approx.)?

15. Will non-students by attending? Yes ☐ No ☒

16. If ‘yes’ will you be charging them Yes ☐ No ☐ to attend

17. What kind of event/activity is it? One-off ☒ Weekly ☐ Monthly ☐ Termly ☐

18. Will you event have any social impact on campus or within the wider community? If ‘yes’, please explain how? If not, write N/A

We believe that this event will indeed have a social impact within the University campus. This will be the first opportunity that the students within the society will have to mingle with one another. The aim of the event is for everyone to meet and greet, and to create a support network for people. Budget

Please provide a breakdown of the total cost of the event/activity/equipment you are applying for.

You must show that you have a full understanding of the cost of the event/activity. You also need to demonstrate what financial assistance the society will provide to help cover the events costs (do not assume the grant funding will be allocated to cover all costs).

Any additional costs that appear after your application for funding will need to be paid for using your own funds. You must be able to provide invoices and/or receipts to make any payments/reimbursements.

Please add more rows if required.

Expenditure (outgoings)

Items/Equipment/Hire Costs/Other Amount (£) DJ hire for 2 hrs (£60 / hr x 2) 120 DJ Equipment hire (i.e. decks & speakers) 75 100 X flyers from Vistaprint: http://www.vistaprint.co.uk/category/signs- 50 and-banners.aspx?txi=14918&xnid=TopNav_Signs+ %26+Posters&xnav=TopNav Printing for member discount cards (business cards) (Vistaprint) x 200 50

Total Amount £295

Income (any money you make from the event/activity)

Ticket sales/External Sponsorship/Money contributed by your Amount (£) society/Other £5 / per member discount card (100 sold) 500 £100 from Tier funding to cover SU Exclusive Venue Hire of the Attic (upstairs, 100 SU Park) £25 / hr x 4

Email your application to [email protected] Total Amount £1100

19. Will you make a profit? Yes ☒ No ☐

20. If ‘yes’, where will this money go?

To reinvest back into the society for future events

Email your application to [email protected]