Board of County Commissioners
Date: Friday, August 10, 2007 To: Honorable Chairman and Members of the Board From: Benjamin H. Pingree, County Administrator Subject: Follow-up to County Commission Meeting August 6, 2007
Invocation and Pledge of Allegiance
Commissioner Ed Brimner
Approval of Agenda
The Board approved the agenda as presented.
Public Hearing
1. Board Consideration of Awards and Presentations Ordinance (Pam Portwood, Director, Office of Special Projects) Staff presented the Awards and Presentations Ordinance for consideration by the County Commission. After some discussion regarding the thresholds for expenditures and the appropriate individuals/organizations that should be recognized for special achievements, staff was directed to bring back to the Board a date for a workshop to discuss and revise the Awards and Presentations Ordinance. Citizens speaking on this item expressed concern over expenditures of this nature during a time of tax rollbacks and budget cuts. Staff was directed to bring a back an agenda item requesting a workshop on this policy. (Pam Portwood, Special Projects Director)
2. Board Consideration of Amended Shell Point Beach Golf Cart Community Ordinance (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Adopt Ordinance amending the Shell Point Beach Golf Cart Community Ordinance.
Awards and Presentations
Presentation by James Moore and Company regarding Wakulla County’s Fiscal Year 2005/2006 Audit Mark Payne, James Moore and Company gave a brief presentation reviewing the financial statement portion of the County’s Fiscal Year 2005/2006 Audit. The County Administrator added that staff is working to remediate all findings outlined in the audit. No action was necessary or taken by the Board.
3. Recognition of August 11, 2007 as MDA: Stride and Ride Day (Ray Gray, Director, Parks and Recreation Department) Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 2 Mr. Bob Teel, ERA Community Realty gave a brief presentation on the MDA: Stride and Ride Day and asked that the Board approve the Proclamation acknowledging August 11, 2007 as MDA: Stride and Ride Day. The Board approved Option #1 – Authorize Chairman to execute the proclamation recognizing August 11, 2007 as MDA: Stride and Ride Day.
Consent There was lengthy discussion among Commissioners and from Citizens regarding the how items are placed on the Consent Agenda and the process for approving and/or discussing these items.
The Board approved the Consent Agenda with no changes.
4. Approval of Minutes – June 18, 2007 Regular Meeting and July 16, 2007 Regular Meeting (Brent X. Thurmond, Clerk of Court) The Board approved Option #1 – Approve the minutes of the June 18, 2007 Regular Board Meeting and the July 16, 2007 Regular Board Meeting.
5. Approval of Payment of Bills and Vouchers Submitted for June 14, 2007 – July 11, 2007 and July 12, 2007 – August 1, 2007 (Brent X. Thurmond, Clerk of Court) The Board approved Option #1 – Approve payment of bills and vouchers submitted for June 14, 2007 – July 11, 2007 and July 12, 2007 – August 1, 2007.
6. Ratification of Approval of Agreement between Wakulla County and Clemons, Rutherford, & Associates regarding the County Courthouse Addition (Andrea Simpson, Deputy County Administrator) The Board approved Option #1 – Ratify approval of the Agreement between Wakulla County and Clemons, Rutherford, & Associates regarding the County Courthouse Addition, and authorize Chairman to execute.
7. Acceptance of Status Report on 2007 Board Retreat Priorities (Andrea Simpson, Deputy County Administrator) The Board approved Option #1 – Accept the status report on the 2007 Board Retreat Priorities.
8. 2007 End of State Legislative Session Report (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Accept the 2007 End of State Legislative Report.
9. Request to Schedule Public Hearing for the Proposed Senior Homestead Exemption Ordinance (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Approve request to advertise a public hearing for adoption of the draft Ordinance for Additional Senior Homestead Exemption. (Pam Portwood, Special Projects Director)
10. Consideration of 2008 Board Holiday Schedule (Andrea B. Simpson, Deputy County Administrator) Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 3 The Board approved Option #1 – Approve the proposed 2008 Holiday Schedule.
11. Approval of Agreement with Cost Control Associates, Inc. to Participate in an Energy Accounting/Bill Auditing Program (Andrea B. Simpson, Deputy County Administrator) The Board approved Option #1 – Approve the agreement with Cost Control Associates, Inc. to participate in an energy accounting/bill auditing program and authorize the Chairman to execute.
12. Request for Board Approval of Invoices for Posey’s Up the Creek, JoAnn’s Flowers, Wakulla Florist, and Wakulla County 4-H (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Approve payment of the above referenced invoices.
13. Request to Schedule a Workshop on the Wakulla County Airport for October 15, 2007 at 5:00 P.M. (Andrea B. Simpson, Deputy County Administrator) The Board approved Option #1 – Schedule the Wakulla County Airport Workshop on October 15, 2007 at 5:00 p.m.
14. Authorization to Issue Bid for Emergency Medical Services Collection Agency (Fran Councill, Emergency Medical Services) The Board approved Option #1 – Authorize staff to initiate the bid process for EMS Collections.
15. Request for Board Approval of Invoice for Government Services Group, Inc. (Tim Barden, Office of Management and Budget) The Board approved Option #1 – Approve payment of the above referenced invoice.
16. Request for Approval to Set Two Public Hearing Dates on the Tentative Budget and Adoption of the Millage Rate for September 4, 2007 and September 17, 2007 (Tim Barden, Office of Management and Budget) The Board approved Option #1 – Approve the setting of two public hearing dates on the tentative budget for Tuesday, September 4, 2007 at 6:00 p.m. in the County Commission Chambers and Monday, September 17, 2007 at 6:00 p.m. in the County Commission Chambers. (Tim Barden, Management and Budget Director)
17. Acceptance of Status Report on Right of Way for Paving Projects (Cleve Fleming, Public Works Director) The Board approved Option #1 – Accept status report on right of ways needed for paving projects.
18. Request for Approval of a State-funded Subgrant Agreement and Resolution to Amend the Low Income Emergency Home Repair Program Budget (Catherine Aponte-Gray, Housing Director/Robin Dias, Weatherization Coordinator) The Board approved Option #1 – Accept the Subgrant Agreement and approve the Resolution to amend the budget for the LEHRP. Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 4
19. Acceptance of Burned Homes at Landfill (Cleve Fleming, Public Works Project Director) The Board approved Option #1 – Direct staff to establish a fee structure that will allow for full payment of insured homes and a reduced fee for homes whose insurance coverage does not include disposal fees. (Cleve Fleming, Public Works Director)
20. Request for Approval to Purchase Property Required for DEP Permit of Lower Bridge Landfill (Cleve Fleming, Public Works Director) The Board approved Option #1 – Authorize the County Administrator to negotiate the purchase of the required property from St. Joe.
21. Approval to Return Excess Grant Monies (Catherine Aponte-Gray, Housing Director) The Board approved Option #1 – Approve return of excess grant monies in the amount of $10,207.91 to the Department of Community Affairs.
22. Request for Acceptance of Grant Agreement for the Hickory Park Improvements Project (Ray Gray, Director, Parks and Recreation Department) The Board approved Option #1 – Authorize the Chairman to execute the agreement with DEP, Project no. F8029 for the Hickory Park Improvements Project and further authorize Ms. Sheryl Mosley, Parks Facilities Coordinator, as the contract manager for this project pursuant to s.287.057, Florida Statutes.
23. Acceptance of Status Report on Family Enclave Agreements (Jaime Baze, Interim Director, Community Development Department) The Board approved Option #1 – Accept the status report.
24. Ratification of Regional Memorandum of Understanding Signed at the Tallahassee Chamber of Commerce Annual Conference (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Ratify the Regional Memorandum of Understanding signed at the Tallahassee Chamber of Commerce Annual Conference.
25. Approval of Resolution Authorizing Participation in the SCRAP Program and Authorizing the Chairman or the County Administrator to Execute SCRAP Documents (Cleve Fleming, Public Works Director) The Board approved Option #1 – Adopt Resolution authorizing participation in the SCRAP and authorizing the Chairman and/or County Administrator to execute all documents related to the project.
Consent Items Pulled for Discussion
Citizens to be Heard Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 5 Dana Peck expressed her opposition to the consent agenda process. She also commented on the July 16, 2007 Board meeting and stated that Commissioners should not leave meetings early, nor should they miss meetings.
Billy Pigott commented on the “stand-off” at the July 15, 2007 and voiced his support for Commissioners who left the meeting.
Chuck Hess asked that Planning and Zoning items are heard without the public really knowing what the outcome will be. He asked that all agenda items, including Planning and Zoning items be placed on the County’s website.
John Trice discussed a news report regarding the City of Tallahassee awaiting a $1 million dollar payment to run sewer to the City of St. Marks.
Larry Roberts expressed opposition to the security in the County Commission Complex.
Jimmie Doyle spoke about Board policies and how the County spends money. Specifically, she expressed concern on Commissioner’s travel, hiring policies, Joe Blanchard’s retirement, the Veteran Services Officer position, purchasing policies, and Paul Johnson consulting fees.
Al Shylkofski spoke on the responsibility of Commissioners to attend meetings. He also spoke in opposition to the Consent Agenda process and asked why the County is paying for bottled water.
David Murlow discussed the need for the Commissioners to adhere to the policy developed for the Board meetings
Karla Brandt requested the Chairman ask Commissioner Brimner why he felt the Urban Interface conference was more important that the Board meeting. She also asked why so many Planning and Zoning items were pulled from the July 16, 2007 Board meeting agenda.
Vic Lambou expressed confusion over the Board’s process for open government and consent agenda. Mr. Lambou also discussed the need to reduce travel expenditures in this time of tax reductions and budget “crunches”. Mr. Lambou also noted that the Forest Service notice regarding the 7/16 Urban Interface Workshop was sent out in February 2007.
Hugh Taylor stated that it is the responsibility of Commissioners to attend Board Meetings and that every effort should have been made for all Commissioners to attend the only meeting in July.
Planning and Zoning
26. Comprehensive Plan Amendment Application CP07-09 Request to re-designate the future land use on a 5.0 +/- acre parcel from Urban 1 to Urban 2. This property is located at 296 Trice Lane. A Developer Agreement will also be proposed. Betty, Brian and Page Pittman, applicants Randy Merritt, agent Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 6 The Board approved Option #1 – Amend the Future Land Use Map CP07-09 and accept the agreement.
27. Comprehensive Plan Amendment Application CP07-02 Request to re-designate the Future Land Use on a 9.41 +/- acre parcel from Agriculture to Industrial. This property is located on Commerce Blvd., west of the Correctional Facility and abutting the recently approved Ready Mix Batch Plant site. Ready Mix, USA, applicant Edwin Brown & Assoc., agent The Board continued this item to the August 20, 2007 Board meeting. (Jaime Baze, Interim Community Planning Director)
28. Rezoning Application: R06-29 Request to change the zoning on a 9.41+/- acre parcel from AG (Agriculture) to I-2 (Light Industrial). This property is located on Commerce Blvd., west of the Correctional Facility and abutting the recently approved Ready Mix Batch Plant site. Ready Mix, USA, applicant Edwin Brown & Assoc., agent The Board continued this item to the August 20, 2007 Board meeting. (Jaime Baze, Interim Community Planning Director)
29. Rezoning Application: R07-07 Request to rezone a 1.9+/- acre parcel from RR-1 (Rural Residential) to C-2 (General Commercial). This property is located on Woodville Highway, in Wakulla Station, south of the Kast Nest. Wakulla United Methodist Church, applicant The Board approved Option #1 – Approve the application to change zoning R07-07.
30. Rezoning Application: R07-08 Request to rezone a 0.459+/- acre parcel from R1-A (Single Family Residential) to C-O (Commercial Office). This property is located at 142 Azalea Drive, across from Azalea Park. Jamie and Sonya Hall, applicants The Board approved Option #3 – Deny the application to change zoning R07-08.
31. Rezoning Application R07-09 Request to rezone a 2.55 +/- acre parcel from RR-1 (Rural Residential) to C-2 (General Commercial). This property is located at 95 Ivan Church Road, directly behind the Wakulla Collision Center. Michael Harvey, applicant The Board approved Option #3 – Deny the application to change zoning R07-09.
32. Site Plan Application: SP07-06 Request for site plan approval to construct a Dollar General on a 4.28+/- acre parcel. This property is located at the northeast corner of Crawfordville Highway and East Ivan Road. W.K. and Jean Whitfield, applicants Hargraves Engineering, agent The Board approved Option #1 – Approve the application for site plan SP07-06.
33. Road Closing: Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 7 Request Board consideration to advertise an application to close a portion of a previously platted but not constructed road, platted as Raker Lane. The Board continued this item to the August 20, 2007 Board meeting. (Jaime Baze, Interim Community Planning Director)
34. Variance Application: V07-13 Request to construct a commercial building within the seventy-five foot wetlands setback. Mallard Crossing, LLC, applicant Randy Merritt, agent The Board approved Option #3 – Deny the application for wetland setback variance V07-13.
General Business
35. Consideration of Joe Blanchard’s Retirement Discrepancy (Andrea B. Simpson, Deputy County Administrator) The Board approved Option #1 – Reimburse Joe Blanchard’s retirement account in the amount of $22,678.41 out of the General Fund Reserve account.
36. Request for Board Appointments to Citizen’s Advisory Committees (Andrea B. Simpson, Deputy County Administrator) The Board discussed the issue of requiring a vote by the Board to approve individual appointments by Commissioners. The consensus of the Board was to allow appointments by Commissioners without a formal vote by the Board.
37. Request for Board Direction Regarding Proposal to Acquire and Lease Back the Wakulla Expo (Pam Portwood, Director, Office of Special Projects) The Board approved Option #2 – Direct staff and County Attorney to pursue acquisition/lease back with WEA with options for suitable location of the Community Center and changes to the Lease Agreement that will meet the requirements of the current and future grant funding for the Community Center. (Pam Portwood, Special Projects Director)
38. Request for Board Direction Regarding Continued Consulting Services for City of Tallahassee Sprayfield Litigation (Pam Portwood, Director, Office of Special Projects) The Board approved Option #1 – Approve Letter of Agreement with Paul G. Johnson and Associates, Inc.
Commissioner Agenda Items
Commissioner Kessler 39. Request to Schedule Workshop to Discuss Paving of Forest Road 13. Commissioner Brian Langston recused himself from voting on this item because he and his family own property on or near Forest Road 13. The Board approved Option #2 – Do not approve the scheduling of a workshop to discuss the feasibility of paving Forest Road 13. Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 8 Commissioner Lawhon 40. Approval to waive permit fees for Habitat for Humanity House. The Board approved Option #1 – Approve the waiving of permit fees for Habitat for Humanity.
Commissioner Green 41. Approval for Letter of Recognition and Commendation to Panacea Clean-Up Day Participants The Board approved Option #1 – Approve and sign the Letter of Recognition and Commendation.
County Attorney
County Administrator
Discussion Issues by Commissioners
Adjourn
The next Board of County Commissioners Meeting is scheduled for Monday, August 20, 2007 at 6:00 p.m. Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 9
Regular Board Meeting and Holiday Schedule January 2007 - December 2007
January 2007 1 February 2007 2 March 2007 3 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 6 1 2 3 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31
April 2007 4 May 2007 5 June 2007 6 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 6 7 1 2 3 4 5 1 2 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 29 30 27 28 29 30 31 24 25 26 27 28 29 30
July 2007 7 August 2007 8 September 2007 9 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 6 7 1 2 3 4 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29 30
October 2007 10 November 2007 11 December 2007 12 S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 1 2 3 4 5 6 1 2 3 1 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31
Regular Board Meeting and/or Workshop
Holiday Board of County Commissioners Regular Public Meeting Agenda August 6, 2007 Page 10 PUBLIC NOTICE 2007 Tentative Schedule All Workshops, Meetings, and Public Hearings are subject to change All sessions are held in the Commission Chambers, 29 Arran Road, Suite 101. Workshops are scheduled as needed.
Month Day Time Meeting Type July 2007 Fri. 13 – Tues. 17 8:00 A.M. NACo Annual Conference Richmond, Virginia Monday 16 5:00 P.M. Workshop: Draft Wakulla County Economic Development Plan Monday 16 6:00 P.M. Regular Board
Monday 16 6:05 P.M. Regular Board-Confidential Attorney/Client Meeting
Monday 16 6:30 P.M. Public Hearing: Awards and Presentations Ordinance
August 2007 Monday 6 6:00 P.M. Regular Board
Monday 20 6:00 P.M. Regular Board
Monday 20 6:10 P.M. Public Hearing: FRDAP Grant Application- Equestrian Center September 2007 Tuesday 4 6:00 P.M. Regular Board
Tuesday 4 6:15 P.M. Public Hearing: Tentative Budget and Adoption of Millage Rate Monday 17 6:00 P.M. Regular Board
Monday 17 6:15 P.M. Public Hearing: Tentative Budget and Adoption of Millage Rate October 2007 Monday 1 5:00 P.M. Workshop: Development Agreements and Best Practices for Planning and Community Development Monday 1 6:00 P.M. Regular Board
Monday 15 5:00 P.M. Workshop: Wakulla County Airport
Monday 15 6:00 P.M. Regular Board
November 2007 Monday 5 6:00 P.M. Regular Board
Tues. 13 – Fri. 19 8:00 A.M. FAC Legislative Conference St. Johns County Monday 19 6:00 P.M. Regular Board
December 2007 Monday 3 6:00 P.M. Regular Board