Stepping Stones Recovery Center

Stepping Stones Recovery Center INTAKE PACKET

MEMORANDUM – Intake Introduction

TO: All Referral Professionals

FROM: Intake Coordinator Stepping Stones Recovery Center Phone: (907) 569-0097 Fax: (907) 569-0098

Thank you for your interest in Stepping Stones Recovery Center, part of Akeela, Inc.

A completed packet is to include all documents listed on the INTAKE CHECKLIST.

Please fax or email completed packets to the Stepping Stones Intake Coordinator at number above.

There are more applications than available beds for treatment. A wait list is maintained for applicants who are approved for admission until beds are available. (See below for information on priority admission criteria.)

Stepping Stones Recovery Center admission policies include Priority Admission Criteria. Applicants who meet any of the Priority Admission Criteria will have priority over other individuals on the Wait List (per State of Alaska Wait List Protocol). Please see Intake Form for the complete list of criteria.

It is long-standing policy for Akeela treatment programs that persons with criminal charges that have not yet been adjudicated (pre-sentence) are ineligible for admission.

Please inform the applicant that submitting the application package does not mean acceptance into the Stepping Stones treatment program. After submitting a completed packet, an interview with the Intake Coordinator may be required, the interview may be either in person or by telephone. The admission process includes treatment team review of completed intake packets.

Also please inform the applicant that after submitting a completed Intake packet, the applicant will need to have contact with the Intake Coordinator. If the applicant does not have a phone or a reliable contact phone number, the applicant will take the initiative to contact the Intake Coordinator at Stepping Stones on a regular basis. If you require further information, please contact the Intake Coordinator at numbers above.

Stepping Stones Recovery Center INTAKE CHECKLIST

A completed intake packet is to include the following 6 items:

1) Intake Form (Page 3 - 6)

2) Medical, TB, Medication Self-Administration Form (Page 8 -10) All forms must to be filled out by a Health Care Provider. Medication self-administration form must be completed prior to admission; Medical and TB forms preferred completion within past 30 days, mandatory completion within 14 days of program admission (Upon program approval, you may be placed on a waitlist).

3) Behavioral Health Assessment Contact (907)433-7080 to schedule an assessment date and time. Assessment has to be completed within past six months. Comprehensive Biopsychosocial Substance Abuse and Mental Health evaluation to include DSM--5 and ASAM-3rd edition diagnoses with treatment recommendations requiring level 3.5 level of care — must be completed within the past 6 months.

4) Releases of Information (ROI) {Page 11-12 (examples) – Page 13 (blank form) } Include a separate signed ROI for each of the parties involved in the applicant’s case, i.e., physician, attorney, parole officer, counselor, OCS, etc. A separate ROI is required for each person, each agency and each person at each agency.

Children Profile ( Page 14 - 16) 5) 6) If on probation or parole, copy of the Presentence Report

After all six boxes are checked above, Fax all the above completed paperwork to Stepping Stones Intake at (907) 569-0097. You may also scan and email your application to [email protected] Or mail to Stepping Stones Intake, 360 West Benson, Anchorage, AK 99503

Thank you, Intake Coordinator, Stepping Stones Recovery Center Phone: (907) 569-0097 Fax: (907) 569-0098

Stepping Stones Recovery Center INTAKE FORM

This form is to be completed by the referral agency and applicant together. Please be as specific as possible as incomplete information will slow admission process.

Referring Individual Name: ______

Referring Agency Name: ______

Mailing Address: ______

City: ______State: ______Zip: ______

Phone Number: ______Fax Number: ______

Will the client be returning to you after treatment? Yes No

If No, what counselor will provide follow-up care: ______

Applicant Personal Information:

Name: ______

Birth date: ______Age: ____ Social Security Number ______

Medicaid Number: ______State ID Number ______

Mailing Address: ______

City: ______State: ______Zip: ______Can we leave a message at this phone? Home Phone: ______Yes No

Work Phone: ______Yes No

Other Contact Phone: ______Yes No

Race: (Please circle all that apply) Aleut American Indian Asian Athabascan Black/African American Caucasian Haida Inupiat Native Hawaiian Other Alaska Native Pacific Islander Tlingit Tsimshian Yupik Other: ______

Ethnicity: (circle one) Not Spanish/Hispanic/Latino/Mexican Chicano/Other Hispanic Cuban Hispanic specific origin not specified Mexican American

Spanish/Hispanic Latino Puerto Rican

Do you have any applicable special needs: (Circle all that apply) None Unknown Other Visual Impairment/Blind TBI Severe Hearing Loss/Deaf Autism Developmentally Disabled Fetal Alcohol Syndrome Disorder Organically Based Problem Moderate to Severe Medical Problems Major Difficulty in Ambulation/Non Ambulatory

English Fluency: (Circle one) Excellent Good Moderate Poor None

Interpreter Needed: Yes No

Primary Language: English Other:______Education: HS Diploma GED BA/BS Degree AA Degree Master’s Degree Vocational Training: ______Highest Grade Completed: ______

Military Status: Never in Military Reserves/National Guard Active Duty Retired Veteran Combat

Discharge Type: Honorable General Medical Less than Honorable

Presenting problems in own words (what brings you here?): ______

If female, are you pregnant? Yes No If Yes, what is your due date: ______

Have you ever Injected Drugs? Yes No

Do you use tobacco: Yes No What type: (Cigarettes/ Cigars/ Smokeless/ Pipe)

Are you participating in Opioid Replacement Therapy Yes No

Number of prior substance use disorder treatment admissions: ______

Number of Non-TX SA related hospitalization in past 6 months: ______

Number of prior Mental Health Hospitalizations: ______

Number of times you have participated in a Self-Help group in the last 30 days:______

Please describe your Health Status (Circle one): Excellent Good Fair Poor

Do You have an Identified Mental Health Problem? Yes No Type: ______

Are You currently on psychotropic medication? Yes No Name: ______

Do you receive Public assistance and/or food stamps Yes No

Do you receive WIC or other supplemental nutritional resources? Yes No

Employment Status: Employed Full Time Not in Labor Force, Inmate Retired Student Employed Part Time Not in Labor Force, Not Seeking Work Seasonal in season Disabled Homemaker Not in Labor Force, Subsistence Seasonal, out of season Unemployed, seeking work Unemployed, not seeking work Not in Labor Force: Other: ______

List your profession/work/experience/skills/trade Professional/Managerial Service/Household Crafts/Operatives Farm Owner/Laborer Sales Laborer/Not farm

Annual Household Income: (Circle one) 0-999 1,000-4,999 5, 000- 9,999 10,000-19,999 20,000-29,000 20,000-29,000 30,000-39,000 40,000-49,000 50,000-59,000 60,000+

Please identify you primary source of income (Circle One) None Tribal Assistance Program AK Native Corporation Dividend Public Assistance/Welfare Alimony Alaska PFD Child Support Parent’s Income Employment Interest and Other Social Security Social Security Disability Self Employed Railroad Retirement Unemployment Compensation Spouse/Significant other Retirement/Survivor/Disability Pension Supplemental Security Insurance Other

Marital status (Circle one): Co-habitating Divorced Married Never Married/Single Separated No Response Not Collected Unknown Widowed

Living Arrangements: (Circle One) Assisted Living Correction Detention Facility Crisis Residence Foster Care Group Home Halfway House Homeless Shelter Residential Treatment Therapeutic Foster Care Transitional Housing Unknown Hospital for Psychiatric purposes Nursing Home Private Residence with supportive services Private Residence without supportive services Other

Household Composition: (Circle One) Lives Alone Lives with Adolescents Lives with Children Lives with Non-Relatives Lives with Relatives Lives with Significant Other Lives with Significant Other and Children Other

Number of People Living with You: ______Number of Children: ______

Number of Children in Residential Setting Receiving Services ______

Number of legal dependents ______

Legal Status: None/No Involvement 180 Day Commitment 30 Day Commitment 90 Commitment Case Pending Community Sentencing Deferred Prosecution Informal Probation Emergency Commitment Incarcerated Office of Children's Services Probation/Parole Court ordered for observation and evaluation Court ordered for mental health treatment Court ordered juvenile (INT), DJJ Custody Court ordered for alcohol treatment Title 12-Not Guilty by reason of Insanity Court ordered juvenile (INT) Parents Retain Custody

Number of Arrests in the past 30 days: ______

Priority Admission Criteria: Check all that apply: Pregnant Woman. Injection Drug User (IV Drug User). Imminent danger to self or others and repeated use of treatment resources, that is, has continuous or multiple prior substance abuse treatment placements. On DOC Furlough. HIV/AIDS Positive. Women with Children (with or without OCS custody or OCS supervision.) Have co-occurring mental health and substance abuse disorder diagnoses. Referrals from Alcohol Safety Action Program, or Therapeutic Courts, or API.

Stepping Stones Recovery Center

PLEASE REVIEW THE FOLLOWING GUIDELINES WITH THE APPLICANT:

 In order to be admitted into the program, you must be well enough to participate in the program. If you arrive under the influence of alcohol or other drugs, or in withdrawal requiring clinical intervention, you will be referred to an appropriate detoxification setting before treatment.

 Stepping Stones is not responsible for your transportation or any other personal costs you may incur (e.g., approved medications) while in treatment.

 Please bring required medications. Medications must be in the original prescription bottle with the original prescribed information and may not be mixed in with other medications.

 Treatment fees will be determined using a sliding fee scale appropriate to the client’s income and family status utilizing the federal poverty guidelines.

I agree that the information provided by me in development of the Behavioral Health assessment, history and physical, and other intake paperwork is true and accurate to the best of my knowledge.

I have signed an enclosed Release of Information to obtain further information that is necessary to determine my suitability for treatment and/or to confirm I will be reporting for treatment at Stepping Stones Recovery Center as scheduled.

I have also signed a Release of Information, which authorizes my physician to release to Stepping Stones Recovery Center, medical information which is required to assess my suitability for acceptance and admittance into the residential treatment program.

Other Releases of Information may also be required from other agencies (DOC, Courts, OCS, etc.) should also be signed for a comprehensive understanding of your appropriateness for our program.

I have read and agree to the enclosed “Resident Information and Responsibilities.”

Applicant’s Signature______Date______

Medical Clearance Form

PATIENT NAME: ______DATE OF BIRTH: ______PLEASE PRINT

The following medical information form must be completed by a health care provider in order to participate in AKEELA Residential Treatment Program.

Does this patient require detoxification prior to entering treatment? □ NO □ YES

Does this patient have any physical impairments/limitations? □ NO □ YES If YES, please explain: ______

Does this patient have any communicable diseases? □ NO □ YES If YES, please explain: ______

If applicable, is this patient pregnant? □ NO □ YES - ______

PHYSICAL EXAMINATION SYSTEMS NORMAL ABNORMAL TB CLEARANCE SkinAbdomen Test: AdministeredCardiovascular Date: ______This patient has been medically ReadExtremities Date: ______evaluated and cleared to participate in Genitals residential treatment which may include Results:Lungs ______mm Negative / Positive groups and other activities up to 8 or Neck/Thyroid more hours per day. □ NO □ YES X-Neurological RAY: If NO, please explain: Results:Skin ______Vital Signs ______

Is this patient in psychiatric crisis? □ NO □ YES If YES, please explain: ______

Has this patient reported any recent suicidal ideation or homicidal ideation? □ NO □ YES If YES, please explain: ______

Does this patient have a regular Primary Care Provider? □ NO □ YES If YES, please list: ______

Does this patient have a regular Mental Health Provider? □ NO □ YES If YES, please list: ______

______Signature of Physician / PA / ANP Date:

Name of Clinic: ______

Medical Clearance for Self-Administration of Medication

MEDICATION LIST FOR CLIENT Name of Medication Prescribed By Dosage Route

If the patient is prescribed addictive or narcotic medications are there non-narcotic alternatives? □ NO □ YES If YES, please list: ______

RE: Medical Clearance for Self-Administration of Medication

1. The person listed below is requesting substance use disorder treatment at a residential treatment program of Akeela, Inc. The residential treatment program does not administer medications, but instead safely stores medications so that clients can then take their own medication (self-administration) as prescribed by their prescriber.

2. In keeping with regulations by the State of Alaska, persons entering residential treatment in which clients take their own medication require a medical clearance from a physician, PA or ANP that states the client is capable of self-administration of medication prescribed.

3. If you have questions, please call specific Stepping Stones Program Manager at (907) 569-0097. Or please call Akeela Chief Clinical Officer at 907-565-1200.

Name of Client: ______

DOB: ______

The person named above is capable of self-administration of medication prescribed.

______Signature of Physician / PA / ANP Date:

Name of Clinic: ______Clinic Office Phone Number: ______Date: ______AUTHORIZATION FOR RELEASE OF INFORMATION

I, ____Jane Doe______DOB: 01/02/19** PHONE #: ___907-222-2222__ hereby request/authorize records:

TO/FROM: __John Doe/ OCS______123 Lala Street, Apt#4______Anchorage, AK 99508___ be sent to/from: Name of Person/Agency Address City, State, Zip Code

TO/FROM: ____Akeela Inc._____ 360 W. Benson Blvd ______Anchorage, AK _99508___ Name of Person/Agency Address City, State, Zip Code How are records/information to be delivered: (initial all that apply) 907-222-2222

JD FAX: (Number) JD ELECTRONIC (EMAIL)*: JD VERBAL JD MAIL JD I will pick-up JD Exchange records Information between parties

*Email is not considered to be as secure as other means of delivery and should be carefully considered prior to authorization.

For care received from ____Intake to ___Discharge____

Initial all that apply: JD Admission Assessment Transfer/Discharge Summary Progress Notes Treatment Plan/Updates Attendance JD Leave Message for client to contact agency UA Results JD Client Presence in Treatment Other(Please specify):

The purpose of the release of this information is (Initial all that apply): Sharing with other health care providers My personal records Legal Coordination of Care Further Treatment JD Other(Please specify):

I understand that the information in my health record may include information relating to acquired immunodeficiency syndrome (AIDS) or human immunodeficiency virus (HIV). It may also include information about behavioral or mental health services and treatment for alcohol and drug abuse. Exchange of information ensures continuity of care between providers. By not sharing information, my health care could be compromised.

I hereby authorize the use or disclosure of my health care and/or other information as described above. I understand that this authorization is voluntary. I understand that the individuals(s) or organization releasing this information will not condition my treatment, payment, enrollment in a health plan (If applicable) or eligibility for benefits on whether I provide this authorization. I understand that if the person(s) or organization authorized to receive this information is not a health plan or health care provider, the released information may no longer be protected by federal privacy regulations. To the extent that this information is required to remain confidential by federal or state law, the recipient of this information must continue to keep this information confidential.

I understand that my alcohol and/or drug treatment records are protected under the Federal regulations governing Confidentiality and Drug Abuse Patient Records, 42 CFR, Part 2, and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), 45 CFR parts 160 and 164, and cannot be disclosed without my written consent unless otherwise provided for by the regulations. I also understand that I may revoke this consent in writing at any time except to the extent that action has been taken reliance on it and that in any event this consent expires automatically as follows: (Date of expiration or Event triggering expiration) ______Discharge___; if no date is specified, this consent will expire one (1) year from date of signature.

By my signature below I indicate that I have read this document, or have had it read to me, that I fully understand its meaning, that I have consented to its terms knowingly and voluntarily, that I have not been under any undue duress or influence of alcohol or drugs in making this agreement.

______Jane Doe______Signature of Client Date ______Signature of Parent, Guardian, or person authorized Date

RECIPIENT INFORMATION: This information has been disclosed to you from records protected by federal confidentiality rules (42 CFR Part 2). The federal rules prohibit you from making any further disclosure of information in this record that identifies a patient as having or having had a substance use disorder either directly, by reference to publicly available information, or through verification of such identification by another person unless further disclosure is expressly permitted by the written consent of the individual whose information is being disclosed or as otherwise permitted by 42 CFR part 2. A general authorization for the release of medical or other information is not sufficient for this purpose. The federal rules restrict any use of the information to investigate or prosecute with regard to a crime any patient with a substance use disorder, except as provided at §§2.12(c)(5) and 2.65 REVOCATION: I, ______hereby revoke the above Release of information as of: ______(date).

______Signature of Client Date ______Signature of Parent, Guardian, or person authorized Date AUTHORIZATION FOR RELEASE OF INFORMATION

I, ____Jane Doe______DOB: 01/02/19** PHONE #: ___907-222-2222__ hereby request/authorize records:

TO/FROM: __Anch. Office of Children Services ______123 Lala Street, Apt#4______Anchorage, AK 99508___ be sent to/from: Name of Person/Agency Address City, State, Zip Code

TO/FROM: ____Akeela Inc._____ 360 W. Benson Blvd ______Anchorage, AK _99508___ Name of Person/Agency Address City, State, Zip Code How are records/information to be delivered: (initial all that apply) 907-222-2222

JD FAX: (Number) JD ELECTRONIC (EMAIL)*: JD VERBAL JD MAIL JD I will pick-up JD Exchange records Information between parties

For care received from ____Intake to ___Discharge____

Initial all that apply: JD Admission Assessment Transfer/Discharge Summary Progress Notes Treatment Plan/Updates Attendance JD Leave Message for client to contact agency UA Results JD Client Presence in Treatment Other(Please specify):

The purpose of the release of this information is (Initial all that apply): Sharing with other health care providers My personal records Legal Coordination of Care Further Treatment JD Other(Please specify):

I understand that my alcohol and/or drug treatment records are protected under the Federal regulations governing Confidentiality and Drug Abuse Patient Records, 42 CFR, Part 2, and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), 45 CFR parts 160 and 164, and cannot be disclosed without my written consent unless otherwise provided for by the regulations. I also understand that I may revoke this consent in writing at any time except to the extent that action has been taken reliance on it and that in any event this consent expires automatically as follows: (Date of expiration or Event triggering expiration) ______Discharge___; if no date is specified, this consent will expire one (1) year from date of signature.

______Jane Doe______Signature of Client Date ______Signature of Parent, Guardian, or person authorized Date

______Signature of Client Date ______Signature of Parent, Guardian, or person authorized Date

AUTHORIZATION FOR RELEASE OF INFORMATION

I, ______DOB______PHONE #:______hereby request/authorize records:

TO/FROM: __.______.______be sent to/from: Name of Person/Agency Address City, State, Zip Code

TO/FROM: _____ AKEELA, INC ______360 W. Benson Blvd ______Anchorage, AK 99503______Name of Person/Agency Address City, State, Zip Code How are records/information to be delivered: (initial all that apply)

FAX: (Number) ELECTRONIC (EMAIL)*: VERBAL MAIL I will pick-up Exchange Information records between parties

For care received from ______to______)

Initial all that apply: Admission Assessment Transfer/Discharge Summary Progress Notes Treatment Plan/Updates Attendance Leave Message for client to contact agency UA Results Client Presence in Treatment Other(Please specify):

The purpose of the release of this information is (Initial all that apply): Sharing with other health care providers My personal records Legal Coordination of Care Further Treatment Other(Please specify):

I understand that my alcohol and/or drug treatment records are protected under the Federal regulations governing Confidentiality and Drug Abuse Patient Records, 42 CFR, Part 2, and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), 45 CFR parts 160 and 164, and cannot be disclosed without my written consent unless otherwise provided for by the regulations. I also understand that I may revoke this consent in writing at any time except to the extent that action has been taken reliance on it and that in any event this consent expires automatically as follows: (Date of expiration or Event triggering expiration)______; if no date is specified, this consent will expire one (1) year from date of signature.

Children Profile – One per child

Date: ______Family History Child Full Name (Including any Native names) ______

Date of Birth: ______Age: ______

Mothers Name: ______Fathers Name: ______

Parents Status: Married Divorce Separate Remarried

Please provide instructions regarding your custody arrangements as they affect your child while at the Children’s

Program: ______

Please provide names and ages of siblings:

1 ______3 ______

2 ______4 ______

Has your child ever lived with a foster family or similar situation: Yes No

If Yes, please briefly describe: Who, when, for how long:

______

OCS worker and Location: ______

Developmental and Health History

Did you use drugs or alcohol while you were pregnant with your child: Yes No

If YES, please describe what, how long, how often and intensity of use: ______

______

Has your child received a development assessment? Yes No

If Yes, please comment on its finding (a copy may be required): ______

______

Physical/ Mental Disabilities or Limitations: ______

______

Primary Physician: ______

Other Doctor (mental health, physical therapist, etc.) ______

Any Other Health or Medical Problems including specials needs or development delays: ______

______

Education History Has your child been in a child care facility before? Yes No If Yes, For how long? ______

How did your child do there? ______

Did you or your child experience any problem there? Please describe: ______

______

Is your child in Public School? Yes No If Yes, what is the school name? ______

What grade is your child in? ______Teachers Name: ______

Does your child participate in any after school or extra-curricular activities? Yes No

If Yes, what are they: ______

Toilet and Napping Habits Is your child fully Potty Trained? Yes No If No, does he/she use? Diapers Pull ups

Does your child need Pull Ups or Diapers at night or at nap time? Yes No

Can we depend on your child to tell us when they need to go to the bathroom? ______

Any special words your child use: ______

Special naptime instructions? ______

Normal bedtime ______Awaken? ______Nap? ______Length? ______Bedtime Buddy? ______

Special Sleeping Routine (song, story, etc.) ______

Personality Profile: How would you describe your child’s normal disposition? ______

Does he/she have any specific fears or phobias? If so, please describe them: ______

______

What means of discipline do you find most effective? ______

______

Describe the experience your child has had playing with other children: ______

______

What language (s) are spoken at home: ______

Nature is your child: Friendly Shy Aggressive Other: ______

What frustrates your child, or makes them angry? ______

What is the best way to communicate with your child? ______

How do you comfort your child? ______

Is there anything out of the ordinary that might help us in understanding and working with your child more effectively? (New born, divorce, death, new step-parents, moves, etc.) ______

______

What areas or special attention you would like us to focus on this year? ______

What are some of your child’s favorites? (Toy/food/game/etc.) ______

______

Is there anything else you would like us to know about your child? ______

______

Stepping Stones Recovery Center Resident Information and Responsibilities

 Stepping Stones is a long term residential treatment facility that works exclusively with women who have young children or who are pregnant and suffer from addiction. The facility has space for 15 clients and a maximum of 2 children per client. We accept children up to the age of 12 and have a licensed daycare on site. Apartments are provided with based furnishings and cookware. Each client is required to apply for cash assistance, TANF, food stamps, daycare assistance and Medicaid. These benefits assist in covering the costs of living expenses and treatment costs. The average length of stay for a client is 9-12 months. Stepping Stones is a tobacco free facility.

 The treatment program can run from 9 to 18 months, seven days a week, and our professional clinical treatment staff will guide your care for this time period.

 All program materials, including paper and pens will be provided.

 Any medications, prescription or otherwise, not authorized for use will be confiscated and disposed.

 Total abstinence, free from all mood altering substances, except for prescribed medications.

 Please wear comfortable, appropriate clothing; no alcohol or drug logos, no revealing blouses or shirts. Socks and shoes must be worn at all times. No sleeveless or tank tops may be worn. No open toes shoes are to be worn in groups and out of apartment. During business hours, no sweats or shorts may be worn.

 NO shampoos, mouthwash, hairspray, or other items containing that contain alcohol are permitted.

 There is no parking available. Please do not bring a vehicle.

 Stepping Stones is a non-smoking/tobacco free environment, no tobacco products are allowed on the premises. Smoking cessation programs are available. QuitLine services are offered and QuitLine calls can be arranged.

 Supported phone calls are available for client use after completing orientation. Staff will pass on messages to resident. The following number may be given to family members who may need to reach you: Treatment Services Main Office (907) 569-0097 (7:00 a.m. – 9:00 p.m. Sunday to Saturday).

 From the day of admission a blackout period of 14-days exists to assist the client with program orientation, including handbook and orientation packet reading with support of peers in the therapeutic community. During the 14-days of blackout, only business calls (OCS, Attorney, PO, etc.) and calls and visits with your children are permitted; staff may support visits and phone calls.

 We believe and encourage the involvement of supportive family and friends. After Orientation, visitors are welcome after completing one visitation orientation group and having one meeting with the client and the primary counselor