Before Signing the Offer Letter, Have You Completed Your Application in Careers USF? s3

Before signing the Offer letter, have you completed your application in Careers@USF?

Please report to USFSP Human Resources on or before your first day of work to complete your new hire onboarding paperwork.

Before signing your Offer and completing the new hire onboarding paperwork, you should have a completed application on file in the Careers@USF on-line application system. Your application is necessary to electronically convert you from an applicant to an employee in our payroll system.

1. Access Careers@USF on-line at http://www.usf.edu/about-usf/work-at-usf.aspx and click on the hyperlink to access Careers@USF.

2. New Applicants: set up a profile and application by clicking Apply without Selecting Job at the bottom of the page. If you have never completed an application, click Register Now then follow the prompts on each page. Once finished with all sections of the application, click Submit.

If you already have an application in the system and have been offered a position, you will only need to Login to view and accept the job offer shown in your Notifications. You will be prompted to add your date of birth and social security number to proceed.

Make sure to complete the entire application, the last step will be to click the SUBMIT button.

Any questions can be addressed to [email protected]

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Dear :

Upon the recommendation of the faculty and Chair of the , we are pleased to offer you a tenure earning position as at an academic year salary of at FTE. The appointment will commence on . Your appointment is subject to the Constitution and laws of the State of Florida and the United States, the rules and regulations of all applicable governing bodies of the University.

It is anticipated that your appointment will commence on , however this offer is contingent upon the successful completion of a criminal history background check. Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background screen. If you do not initiate the background screen in a timely manner or if you the results have not been received by the above listed start date, then your start date will be revised. Please note, if the results of the background screen do not meet the university's standards, this letter of offer may be revoked. You may review the University's Criminal History Background Check Policy at http://generalcounsel.usf.edu/. As key parts of the Affordable Care Act (ACA) go into effect as of January 1, 2014, federal law requires employers to provide notices to all active employees regarding new health insurance marketplace coverage options. The coverage offered through the Marketplace may not impact the benefits you may be eligible for through the University of South Florida. However, the notice should be carefully read, as it provides some basic information about the new Marketplace and employment-based health coverage offered by USF. We have attached the Marketplace Notice to this offer letter for your convenience. Faculty at the University of South Florida St. Petersburg are expected to be effective teachers, productive scholars, and to engage in University, community and professional service. It is your obligation to report outside activity and conflict of interest under the provisions of Article 19, Conflict of Interest and Outside Activity of the USF-UFF Collective Bargaining Agreement: (http://usfweb2.usf.edu/human-resources/pdfs/collective-bargaining/uff-agreement-2010- 2013.pdf)

The University is issuing this contract in accordance with USF System Regulation USF10-102, Personnel [Faculty] Recruitment, Selection, Appointment, http://generalcounsel.usf.edu/regulations/pdfs/regulation-usf10.102.pdf and Article 8, Appointment, of the USF-UFF Collective Bargaining Agreement. This employment offer and contract will remain in force unless otherwise specified. Depending upon the needs of the University and the availability of resources, supplemental summer appointments may be available.

Rev 12/2013 06fb186737c865d972a0022ce7a9f721.doc In addition to completing paperwork to place you on the USF System payroll, you will also schedule an appointment to meet with the Benefits Administrator for a benefits orientation where you will learn more about various benefits programs offered to our employees. You may visit the following link to view our benefit options: http://www.usfsp.edu/hr/for-new-hires/. You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program. If you have any questions on the benefits options, a benefits representative will be available to assist you and answer any questions at the orientation program.

At the University of South Florida St. Petersburg, newly appointed faculty members holding the rank of are normally considered for tenure and promotion during the sixth year of continuous employment. You must achieve tenure no later than the end of your sixth tenure earning year. Should tenure be denied, you will be offered one additional year of employment. Information pertinent to tenure may be found in Article 15, Tenure, of the USF/UFF Collective Bargaining Agreement, currently in effect as well as USF Regulation USF10.105, Tenure, University Requirements, (http://generalcounsel.usf.edu/regulations/pdfs/regulation- usf10.105.pdf)

We are enclosing a copy of the current University Guidelines for Tenure and Promotion. Faculty holding the position of are members of the collective bargaining unit. The USF/UFF Collective Bargaining Agreement (Article 6) prohibits discrimination against any employee based upon race, color, sex, sexual orientation, religion, national origin, age, military status, veteran status, disability, political affiliation, marital status, or employee rights related to union activity as granted under Chapter 447, Florida Statutes. Claims of such discrimination by the University may be presented as grievances pursuant to Article 20, Grievance Procedure and Arbitration.

It would be appreciated if you would arrange for three official transcripts for all graduate coursework completed and certifying the highest level of degree to be sent to by . Final appointment is subject to verification of your credentials.

On or before your hire date you must go to the Human Resources (HR) Office located in the Bayboro Buliding, Room 206, to complete the necessary paperwork that will put you on the payroll. Your department will schedule an appointment for you. To expedite this process, please be prepared to:

 Provide documentation that establishes your identity and employment eligibility (in accordance with the Immigration Reform and Control Act of 1986). A list of acceptable documents for the I-9 form is attached.  Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national.  Enroll in USF’s System Direct Deposit program which is a condition of employment at the University. A voided check or a deposit slip is needed in order to complete the enrollment forms. If you do not currently have a bank account established HR can provide you with information on available options.

On your first day, you may stop by the Cashier’s Office located in the Bayboro Building with your

Rev 12/2013 06fb186737c865d972a0022ce7a9f721.doc offer letter and pick up a temporary courtesy parking permit. You will be given directions to a facility where you may park and provided with information on obtaining a regular University parking permit.

The University conducts a New Faculty Orientation Program in August. New faculty members are expected to participate in this important event.

If you wish to accept this contract on the above terms, please sign the original copy where indicated and return it to Dean no later than . Your signature on this document shall not be deemed a waiver of the right to process a grievance with respect thereto in compliance with Article 20 Grievance Procedure and Arbitration.

We are enthusiastic at the prospect of your joining the faculty. Your background and qualifications will add unique strength to the Department and College, and hence to the University as a whole. We look forward to many years of collegial activity with you, and to our mutual growth and benefit.

Sincerely,

, Dean College of

Date ______

My signature below indicates my acceptance of the offer as outlined above. I acknowledge I have received the invitation to self-identify Veteran status and/or a Disability included on the attached Post-Offer Steps.

Please return a signed copy of this letter via US Mail or fax (xxx)xxx-xxxx by Insert Date (NO LATER THAN 10 DAYS FROM THE DATE OF THE LETTER).

______Signature (Candidate's Name) CC: Human Resources

HR Processing Information (please insert information)  Department I.D.: [Department ID]  Job Code: [Job Code]  Position #: [Position Number]  Supervisor’s Name: [Supervisor's Name]  Supervisor’s Title: [Supervisor's Title]  Supervisor’s Position #: [Supervisor's Position Number]  Mail Point: [Mail Point]  Office Location: [Office Location]  Office Phone Extension: [Office Phone Location]  Pay Distribution #: [Pay distribution Number]

Rev 12/2013 06fb186737c865d972a0022ce7a9f721.doc Important Post-Offer Steps

 Activating your Net ID (http://usfweb2.usf.edu/human-resources/Talent- Management/onlinetrng/IT/USFNetID.htm)

o Important Note: Once your hire information is added to the Human Resource System, you will be able to activate your NetID, which will provide access to the Self-Service system.

o Self-service is an important resource where you will be able to perform a variety of functions such as view personal information, make address changes and view paycheck detail.

 Log into GEMS Self-Service (see www.my.usf.edu)

o We invite you to use Self-Service to Self-Identify Veteran Status and/or a Disability.

 Visit our HR Website for additional information.

o http://www.usfsp.edu/hr/for-new-hires/

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