Project CPDEP Road Map

Provost’s IT Task Force Project Definition

Project Goals

 Assess the information technology organizational requirements to support cost effective infrastructure management and quality support for the University’s mission of Instruction, Research, and Service and Administrative Services/Support. Review opportunities for service improvements through centralized resources.

 Develop recommendations to achieve a significant improvement in the value generated by the university’s information technology investments.

Elements of “value” include availability and reliability of computing resources and support; flexibility and responsiveness to rapidly changing technology and academic needs; optimizing investments through clearly defined priorities and reducing duplication of efforts.

Project Deliverables

Recommendations from the team outlining proposed actions. This report should include discussion on alternatives reviewed and an analysis of the positive and negative impacts of the proposal.

Team Members

Brad Hunt Terry College, Chairperson [email protected] Kirk Bertram CIO [email protected] David Hazinski Journalism [email protected] Bill Jackson ISD [email protected] David Landau Physics [email protected] Carol Watson Law [email protected] Tammy McGarity External Affairs [email protected] Andy Brantley Human Resources [email protected] Tom Burke Student Affairs [email protected] Gary Moore Registrar [email protected] Chad Cleveland Finance [email protected]

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Key stakeholders

Executive Management Team College Deans and Department Heads Directors of Information Technology Enterprise Information Technology Services IT staff in the Colleges and Administrative Departments Faculty and Staff (this includes a significantly diverse set of needs from intensive computational requirements, to distributed mobile functional for statewide extension offices). Students

Project Road Map

Task  Develop and approve the team charter: by January 15, 2003  Develop project plan: by January 22, 2003  Data Gathering: February . Strength, Weakness, Opportunity, & Threat Analysis . Assess current Spending . Assess university IT needs  Analysis: March . Identify overlaps and gaps . Develop recommendations  Submit preliminary recommendations: by March 31, 2003

Project Background

With the anticipation of continued budget constraints for the University, it is necessary for us to review our IT investments to ensure that we optimize the value generated. It is the perception by many on campus that UGA is falling behind other comparable universities in our capability and responsiveness. Additionally, constraints on central resources in the past have led many Colleges and Departments to implement duplicate infrastructures to achieve their unique objectives. This practice has led to inefficiencies in our process and investments. This study should develop recommendations to improve our capabilities, establish processes and relationships to ensure flexibility and responsiveness to changing needs, and increase the value generated through our IT investments.

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