School Hazard Register - EOTC Activities

Date: / /

School Hazard Register EOTC Activities

Hazards Describe Harm Is it a Eliminate? Control Action Date Frequency of that could occur Significant Isolate? Completed Monitoring Hazard? Minimise? (Yes / No) ACTIVITY Unidentified hazards  Stress Yes Minimise  Undertake a risk assessment Review before and after event  Accident evaluation. Two suggested methods are SAPS and RAMS. Both are in EOTC – The Missing Manual from Outdoors New Zealand, and in Safety and EOTC Ministry of Education (forthcoming 2002)  Outline all hazards that staff and students could be exposed to  Develop procedure that SAPS or RAMS form is given to principal before undertaking the trip  Ensure standards of national body that covers EOTC activity are met  Ensure planning and safety plan meets guidelines outlined in Ministry of Education. (1995). EOTC Guidelines for Good Practice or Ministry of Education (forthcoming 2002) Safety and EOTC  Use EOTC – The Missing Manual from Outdoors New Zealand  More information on www.safeoutside.org  More information on www.tki.org.nz/e/community/eotc Safety management  Injury Yes Minimise  Checklists for planning and equipment Review before  Activity approval process consent and and after event plan  Fatality  Assess risks medical forms required  Stress  Standards of instruction expertise supervision guidelines  Transport guidelines  Safety planning tools (e.g., RAMs or SAP)  Emergency procedures  Accident / Incident register and reporting system  A mechanism for evaluation and change  Planning includes referral to relevant legislation, codes of practice and related standards PEOPLE Staff/Helpers  Injuries Yes Minimise  Develop a system to check staff and Review before  Experience and after event  Stress helper capabilities are compatible  Competence with skills required.  Illness  Student/Staff  A system needs to be developed to member ratios assess staff/helper’s competence in  Training the activity  Medical risk  Develop a system to identify training needs  Develop a system to keep certification of staff members current – eg first aid, life saving certificate  Check health status of staff/helpers/students  Ensure risk assessment calculates safe student/staff and helper ratios  Ensure staff can take breaks and cover is maintained during trip  Ensure staff and helpers are well briefed. Plan briefing before hand. Give each helper specific instructions Students  Stress Yes Minimise  Ensure risks are adequately Review before  Behaviour and after event  Injuries communicated to students  Experience  Establish code of conduct  Understanding  Illness language skills  Establish disciplinary protocols for  Medical risk breaches of safety procedures and code of conduct  Check health status of staff/helpers/students Assess psycho-social  Stress Yes Minimise  Plan trip to take into account fatigue Review before hazards and after event  Accidents of students and helpers/staff  Horse play  Try and anticipate any issues that  Other users of  Injuries might arise due to other users of the the facilities facilities, misunderstanding of  Fatigue instructions and horse play  Communication issues or misunderstandings Communicable diseases  Disease Yes Minimise  Excellent hygiene procedures Review before e.g. Hep A/B, measles, and after event mumps, rubella, TB,  Parasites  Use a body spills kit when attending Ongoing whooping cough, to injured/ill person chicken pox, influenza,  Dispose of rubbish e.g. food scraps nits, ringworm in sealed containers  Bodily fluids  Staff trained in first aid  Illnesses  Have clear procedures for disposing  Hygiene of bodily waste  Food poisoning  Waste disposal  Offer staff flu vaccinations and vaccinations against Hep A/B and other diseases EQUIPMENT Transport  Stress Yes Minimise  Ensure there are enough Review before  Driving and after event  Motor skilled/experienced adults to  Student vehicle supervise students management accident  If driver – be refreshed with a full  Pick up/drop night’s sleep previously off  Stop offs  Do not exceed maximum loadings of vehicles

 Have required certification and qualifications eg bus drivers licence.  Undertaken defensive driving course  Be familiar with the vehicle that is being driven  Each passenger to wear a seat belt  Each vehicle to have current Warrant of Fitness and Registration

Equipment  Falls Yes Minimise  Plan what equipment is needed Review before  Maintained and after event  Accidents  Have an expert check equipment  Present before the trip  Relevant for  Injuries activity  Make sure equipment is well maintained, appropriate for activity and meets any current standards  Designate someone to look after equipment and maintain if necessary during the trip ENVIRONMENT Assess environmental  Hypothermia Yes Minimise  Bring correct clothing e.g. Review before hazards and after event  Heat stroke waterproof raincoats, sun hat, sun  Cold water block, etc  Heat  Sun burn  Check weather forecasts  Sun  Drowning  Wind  Plan for an emergency and have  Rain procedures in place  Have a Plan B  Have communication devices- cellphone, mountain or marine VHF radio  Check devices are working before trip  First aid training completed and/or up to date

Assess physical hazards  Falls Yes Minimise  Control measure in place for each Review before  Terrain and after event  Injuries hazard  Equipment  Control measures and plan explained to students and helpers Assess biological  Ascertain allergies and health Review before hazards problems of staff and students and after event  Communicable before trip diseases  Take first aid kit that has body spill  Allergies to kit, or at least gloves insects/food  Find out before hand if there has been a problem in the area with wasps and bees, poisonous spiders etc Assess chemical  Poisonings Yes Minimise  Instruct safe use of equipment (eg Review before hazards and after event  Fumes stove)  gas or white spirit  Put in place control measures stove  Lung  gas heaters problems  Wear any personal protective equipment required  Communicate risks and required behaviours Assess ergonomic  Stress Yes Minimise  Ensure staff and students are Review before hazards and after event  Back/neck/sh trained in safe lifting practices and  Lifting oulder back care strategies  Carrying injuries  Use any lifting equipment provided  Twisting/bend- or available ing Signed______Date______/______/______