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TOOL TYPE MODEL POLICY LAST REVIEWED 05/04/14 SUMMER DRESS CODE GEOGRAPHY CANADA SOURCE: ORIGINAL

SUMMER DRESS CODE

PURPOSE: Use this tool to provide employees with a guideline regarding appropriate workplace attire for the summer months.

T H I S TO O L AN D H UND RE DS MO RE AVAI L AB L E I N T H E HR TO O L B O X AT http://hrinsider.ca/. Templates and tools from HR Insider are provided for members of our service. Members may use this document as is or as a starting point to customize their own documents. HR Insider assumes no responsibility for the effectiveness or legality of any of its online templates or tools. Always consult your legal counsel and management before implementing any new policies or procedures. SUMMER DRESS CODE RATIONAL

Maintaining a professional, business like appearance is very important to the success of our organization. Regardless of an employee’s interaction with clients, customers, suppliers, contractors, or volunteers, each employee is responsible for maintaining a consistent image that supports the reputation of the organization.

We require that all employees adhere to our dress code policy while representing our organization both in and outside the workplace including at formal and informal events.

We recognize that during the summer options and choices for appropriate workplace attire may vary compared to other times of the year. As a result we have developed guidelines for appropriate workplace attire for summer.

Summer Dress Code Overview

We have developed a summer dress code that defines a standard of dress and workplace attire relevant to our industry and community. We require all employees to dress in a manner that is presentable and appropriate for their positions and fits within our organizations standards.

Our dress code includes a requirement to wear professional attire relevant to an individual’s position within the organization. This professional attire includes professional business attire, work clothes or uniforms and casual business attire, as appropriate depending on an individual’s position. At all times clothing will be kept in good repair and well maintained.

Summer Professional Business Attire

Professional business attire is defined as attire associated with a professional office environment. This may include attire such as:

. jackets, blazers, cardigans . dress pants, dress shorts, capris . skirts, dresses, wraps, saris . shirts, including button-down dress and polo shirts with full or short sleeves, blouses, sweaters . ties, bolos, bow ties, scarfs including headscarfs . deck shoes, loafers, boots, dress shoes

Work Clothes or uniforms are defined as clothing that are required as a function of a job such as steel-toed boots, coveralls, lab coats, athletic clothing, costumes, aprons, or other job appropriate attire. Within some departments this may include blue jeans and other clothing previously identified as appropriate work attire. Please check with your department to determine if this applies to you. (Provide specific details and examples relevant to your workplace)

Casual Business Attire

On Fridays between April 1st and September 30th and during outreach activities or organizational events (such as a picnic, fundraising event, retreat) employees are invited to adopt a casual business attire. Casual business attire does not include clothing that is not appropriate for a business environment. Business casual options include golf/polo shirts and blue jeans and blue jean skirts/dresses when stipulated.

Depending on the employee’s job casual business attire may not be appropriate when an employee is meeting directly with customers or clients in a formal business situation such as a meeting in the workplace.

Summer Attire That Is Not Appropriate (unless required as part of the job)

. clothing that exposes bare shoulders including spaghetti straps, muscle shirts and halter tops (unless worn under a blazer or sweater) . t-shirts with cartoon characters, offensive or derogatory content or logos not affiliated with our organization. Solid colour t-shirts with short or long sleeves are permitted. . crop shirts with bare midriffs (crop shirts over a t-shirt, camisole may be acceptable) . any outfits (shorts, skirts, dresses) that are too short; generally all attire must be no shorter than 7-10 centimeters (or 3-4 inches) above the knee (unless appropriate or required by the job for example (provide examples relevant to your workplace) . Shirts or dresses with plunging necklines . Flip flops or beach shoes (open toed dress shoes are permitted) . Beach attire including bathing suits and cover-ups . Athletic clothing including shorts Lycra and yoga pants

. Athletic attire including shorts, bathing suits, yoga pants are acceptable for employees engaged in jobs such as athletic trainer or swimming instructor

Diversity

We recognize the diversity of our workforce includes diversity of age, culture, religion, disability and gender identity. Our dress code policies recognize and respect individual differences in belief, identity and personal style. As much as possible we support individual freedom of self- expression and seek to reflect the individuality of our workforce within a standard acceptable for our organization.

Gender Identity and Expression

We recognize that employees have a right to express their personal choice in gender identity and expression. As such dress code applies to employees based on their expressed or lived gender identity.

Accommodation Requests

An individual may request modification or exception to this dress policy based on: . Religion . Culture . Disability . Gender identity . or other protected human right

A request for accommodation should be provided in writing to the employee’s manager/supervisor so accommodation can be evaluated.

Where health and safety are legitimate concerns we may be unable to accommodate requests for T H I S TO O L AN D H UND RE DS MO RE AVAI L AB L E I N T H E HR TO O L B O X AT http://hrinsider.ca/. Templates and tools from HR Insider are provided for members of our service. Members may use this document as is or as a starting point to customize their own documents. HR Insider assumes no responsibility for the effectiveness or legality of any of its online templates or tools. Always consult your legal counsel and management before implementing any new policies or procedures. accommodation. When attire is a requirement of the job and serves a business purpose accommodation may not be appropriate.

Consequences

The first time an employee fails to adhere to the dress code policy the employee will be asked to change clothing. If the employee must leave work to change clothing the time away from work may be accounted for by making the time up or using personal or vacation time.

If an employee fails to adhere to the dress code policy subsequently time progressive discipline steps will be applied that may lead to consequences including being sent home for a day, suspension, demotion and termination.