Attendees: Kaye Ellis, Suzette Dyer, Sharla Weathers, Christina Perry, Jane Sarber, Sande

OK-AHEAD Board Meeting Minutes via Wimba Teleconference, 11 a.m. May 26, 2010 1

Attendees: Kaye Ellis, Suzette Dyer, Sharla Weathers, Christina Perry, Jane Sarber, Sande Johnson, Yolanda Williams, and Janet Griffith. Not Present: Mike Shuttic, Kim Eason, Jan Hatch, Kimberly King, and Erich Hayes

Minutes: The Spring Conference General Meeting minutes were distributed via email to the Board 5/2010). Suzette Dyer moved to approve the minutes as written. Christina Perry seconded. Minutes accepted. Chimene, please make available on OK-AHEAD website.

Treasurer Report: There are currently no outstanding expenses from the Spring 2010 conference and the account is currently at $6,262.47. Membership renewal begins July 2010. There is still a confirmed $2,000 to spend: $1,500 to scholarships and $500 for the president to use in conjunction while in attendance at the National AHEAD conference.

AHEAD Conference:

 Attendees:

o Suzette Dyer and Alicia Martin from OU will be attending (flying).

o Kaye Ellis and Rondalyn Reynolds from TCC will be attending.

 President’s Report-Affiliate Update: There was a phone conference on April 27th. We were informed there will be a pre- conference meeting on July 12th, the day before the conference begins. Affiliates can volunteer at the affiliate booth. Oklahoma will be represented. Additionally, there will be a meeting for the affiliates during the conference.

Spring 2010 Conference Evaluations: An evaluation summary was sent to Board members via email. Many participants commented positively on the agenda and the environmental setting. Suzette Dyer commented that individuals want to continue with face-to-face conferences, enjoyed and suggested for future conferences topics involving legal aspects. Also discovered was that the participants preferred the one day only conference. Suzette suggested that the Board develop a survey to send to members who were unable to come to the conference in an effort to obtain their input on the questions posed too. Janet Griffith agreed. Chimene Long will send out to members once received.

Amendments: Suzette Dyer stated the Board needed to begin to think about our upcoming fall conference. She asked that the latest version of the by-law and constitution amendments be added to the website. The proposed amendments need to be made available to members. Suzette to make sure Chimene has latest version and Chimene to post in a format that is most accessible to all.

Retreat Meeting: Kaye sent out a Doodle link for board members to be able to mark their available/potential dates for a get together face-to-face meeting in June. The possible dates are June 14, 17, 28 or 30th. It was determined previously that June looked like the best time. Late July or early August a meeting will be held so as to give updates to the Board from the AHEAD conference. Kaye will check with Mike about a meeting place at OSU in Stillwater or a Career Tech in Stillwater. Kaye will resend the Doodle link with potential dates for a meeting in June and August. Also suggested was the possibility of doing a teleconference in June and face- to-face or a committee meeting for Fall conference in August.

Round Table and other Business:

 Suzette Dyer with OU is currently researching options for captioning videos and online lectures with Lecture Capture and Tegrity. Currently, they are being captioned after the fact.

 Kaye Ellis mentioned Echo 360 and other various names, but TCC is currently trying to figure out how it sinks everything together.

 Sharla Weathers offered some resources and will send the Board some possibilities regarding captioning options. OK-AHEAD Board Meeting Minutes via Wimba Teleconference, 11 a.m. May 26, 2010 2

 University of Central Oklahoma Upcoming Disability Events:

o Endeavor Games – June 4-6, 2010 at UCO in Edmond. Information available at http://administration.uco.edu/ucowc/sr/eg/index.php

o Sitting Volleyball Worlds Championship Games – July 11-18, 2010 at UCO in Edmond. Information available at http://administration.uco.edu/ucowc/worlds/

 Recognition trophies left over from Spring Conference: Sharla to hold onto them until our June meeting so a card or thank you can be sent with them (Kaye to coordinate).

 Project Shift - last week in July. Kaye Ellis will be attending. Will be discussing taking disability to a socio-political viewpoint and trying to get faculty back to universal design of instruction and possibly less need for individual accommodations.

Adjourned - at 11:55 p.m.