Summer Registration

Camp Activities: Welcome to the Boys & Girls Club! Each week will bring a different theme with fun and exciting activities planned every day. Information regarding each week’s planned activities and excursions will be located on the parent table and parent board. Please take one of the handouts that explains what we will be doing and where we will be each day.

First day of Camp: On the first day, please bring all signed permission forms and the remaining camp fee. Please sign your child in and meet the leaders. If you have any concerns/questions this is the time to discuss them. The sign in and out sheet will be located on the parent desk.

Drop off and Pick up: The Club opens at 7:00 am and closes at 6:00 pm.

What to bring: Please ensure that your child is dressed for the weather. Children will be outdoors for part of their day. We recommend secure foot wear, and indoor shoes for wet weather. Camp can be messy, so keep this in mind, and bring a change of clothes. Water bottle, sun screen, bug spray, and hats are needed for all children. On scheduled outings to the swimming pool or Rotary Park, we require each child to bring their own swim suit and towel. You will be notified in advance. Please label all personal items. Your child will be responsible for his/her items.

Field Trip Days: Our field trips are scheduled on the Wednesday of each week (pending availability). Please arrive by 8:15am, as the bus will be departing at 8:30am sharp. We will be leaving promptly at the specified time and are unable to wait for children who are late. No reimbursement of registration fees will be given for missing the bus. You do have to option to drive your own child if need be. If you are allowing your child to bring money, please label it and pass it on to a leader to ensure its safety. If your child brings any electronics on the field trip, they will be responsible for their items. We welcome any parent volunteers who would like to join us on these days. We will be going on all field trips whether it rains or shines so please send appropriate wear.

Lunch & Snack: Lunch will be provided daily, parents will need to provide their child(ren) with two snacks. We do have children with nut allergies and are a “nut aware” facility. Please ensure any items containing nuts are kept at home.

Age Requirements: The Boys and Girls Club welcomes children if they are 4.5 years of age and registered for kindergarten, to 11 years of age. The Teen Centre offers drop-in programming for children registered in Grade 6 and up.

Payment: Upon registration, a 50% deposit is required. Payment for camps is due on the first Monday of each camp week. We accept cash, cheque and e-transfer. E-transfer e-mail: [email protected]. Question: What do we have at the BGC? Answer: Fun Invoices and receipts will be emailed to your e-mail address. Subsidy can be applied for through Alberta Human Services at http://www.humanservices.alberta.ca.

Refund Policy: Your deposit is non- refundable. If you need to cancel or change your camp week, we require 48hrs notice, so that we can prepare accordingly.

Medication Policy: When a parent requests the staff to administer medication to their child, the parent must complete a “Record of Administration Request by Parent”. Written consent is always required when

76 Sunset Blvd Box 2053 Whitecourt, AB T7S 1P7 Registered Charitable Organization No.82614 3273 RR0001 a good place to be T: 780.778.6696 W: https://whitecourt.bgccan.com/ a parent asks staff to give medication to their child. The medication must arrive in the original container, be clearly labeled with the physicians name, date of issue and instructions for administration. Non- prescribed drugs will not to be administered by staff.

Sick Policy: If your child is sick, please keep him/her home. If a child becomes sick while in our care, staff will contact the parent to come pick him/her up. Your child will need to be symptom free for 24 hrs. before they can return to the program.

Steps Taken to Ensure Field Trip Safety

1. Children are provided a club t-shirt and a green BGC wristband, which includes the Club's phone number.

2. Prior to leaving the Club, the children are given a talk on safety, rules, travel expectations and what they can expect and what will be expected of them once we arrive at our destination.

3. Children are divided into small groups with a minimum of two leaders.

4. Staff wear BGC lanyards and a BGC t-shirts.

5. Staff carry a BGC backpack containing a first aid kit, water bottles, extra sunscreen and bug spray, our children's portable records and emergency phone numbers, and an emergency phone list for hos- pitals and other emergency services, for both in town and the Edmonton area.

6. Bathroom breaks are provided, if there is not access on the bus.

7. All of our staff have current Level C First Aid & CPR.

8. Our staff complete headcounts every 15 minutes. This is done much more frequently on fieldtrips. For example; prior to leaving the main club doors, then again when leaving the building. Once again when the children are on the bus and if we stop for a bathroom break, a count will be done before leaving the rest stop. We count once again as the children are getting off the bus, and again as we separate into our smaller groups. At this point, the leaders continue to count children every 15 minutes and at every change in location, activity, etc. This process is repeated on the return trip back to the club, to ensure every single child returns home safely.

9. The Program Manager uses the Remind 101 app. to provide parents with information needed prior to the fieldtrip, our estimated times of arrival, both to and from the location, as well as any other perti- nent information between staff and parents.

76 Sunset Blvd Box 2053 Whitecourt, AB T7S 1P7 Registered Charitable Organization No.82614 3273 RR0001 a good place to be T: 780.778.6696 W: https://whitecourt.bgccan.com/ 76 Sunset Blvd Box 2053 Whitecourt, AB T7S 1P7 Registered Charitable Organization No.82614 3273 RR0001 a good place to be T: 780.778.6696 W: https://whitecourt.bgccan.com/