Minutes of the Chattisham Annual Parish Meeting

MINUTES OF THE HINTLESHAM ANNUAL PARISH MEETING HELD AT THE COMMUNITY HALL MEETING ROOM THURS 11TH APRIL 2013

PRESENT: Stephanie Coupland (chair), Ian Bryce,Diane Chase,Robert and Margaret Taylor,John Whyman,Peter EatonClr Kathy Pollard,Clr Nick Ridley,Clr Peter Jones,PCSO Melissa Cohen and PC Debbie Tyrrell,Samantha Barber (clerk) and Eileen Damant

1: APOLOGIES FOR ABSENCE:

Apologies had been received from Robin Baldry, Frances Self, Helen Rogerson,Margo Barker and Chris Leney

2: TO APPROVE THE MINUTES OF THE MEETING HELD ON 12TH APRIL 2012 The minutes were approved by the council, proposed by Ian Bryce and seconded by Robert Taylor. These were signed as a true record by Stephanie Coupland. .

3. MATTERS ARISING FROM THE MINUTES – 11TH APRIL 2012 There were no matters arising from these minutes

4. TO RECEIVE THE REPORT FROM THE PARISH COUNCIL

Chairman Stephanie Coupland welcomed everyone and her report is as follows: Once again, I really feel I am repeating myself when I give this report. Although things have really made a move this past year.

Planning: We have received several applications this past year. As always we have to look at plans with an open opinion but also being lead by the Local Plan. We have not had to have the extra meetings at the end of the month as things seem to be coming in so we can look at them at our monthly meetings.

Pylons: This is ongoing project for our Parishes in our area. A very topical item discussed at each meeting with Frances giving reports from the National Grid Forums and Chris and Peter giving updates on the Bury not Blight campaign. I would like to thank them all for keeping us so updated and supporting our Parishes. An update report further on in meeting. Litter Pick: Litter was picked by several people prior to the weekend of 23/24 March. Good job they did, as we had such terrible weather that weekend we had to cancel. Although it was cancelled people are now doing their areas which could not be done that weekend. It is hoped to collect on the A1071 another weekend. Thanks to everyone. Community Speed watch. This has really got going this year, with several drivers being caught each time they are doing the speed watch. There are still people speeding through the village. Thanks to the team who have taken this on, and also to Trevor Self for coordinating the whole thing. C730: This is still ongoing, SCC have been out again to look at the problem but there is no easy solution to this, as SCC are not looking at 40mph limits at the moment. Village Website: Things seem to be going well; it is a very informative site and thanks to Helen for all her hard work. As previously said she is always open to items to put on. Please could all clubs etc keep her updated of any changes. She does not know unless she is told!! Affordable Housing: At last things seem to be moving. The completion of the land has taken place and the contractors should be starting very soon. It has been long drawn out process but all in all it is great to see things at last happening. Neighbourhood Planning Policy. This is still being looked at, awaiting advice from Babergh. Item on further in the agenda. Traffic. Still very heavy traffic through the village, not getting any easier due to more houses in Hadleigh and industrial traffic is also on the increase. Policeman’s corner seems to be having a rough time this year. This has been looked at and we should be seeing repainting of lines and signs, also a chevron on the wall of the cottages. Parking outside of the school. This is a never ending problem, letter sent out again to parents about parking on yellow lines and over the junction to Chattisham Lane. Let’s hope they start to take notice. The Police are aware of the problem and are keeping a close eye on the matter as well. Treasurer: During the past year Jill Warner resigned as Parish Councillor and Treasurer. She was a very supportive councillor and done a great job as treasurer, thanks must really to her. Our Parish Clerk Samantha Barber has taken over the post, she already does this for her other parishes which she is clerk of. Thanks you to Samantha for taking us on and for doing a great job. We really do appreciate all she does. Once again the Councillors have all given up there time to go on courses and attend meetings regarding numerous things for our Parish. Thank you to them. Thanks to Nick Ridley and Peter Jones for supporting us and keeping us updated with Babergh Matters. It is with much regret that Kathy Pollard will no longer be our County Councillor; I would like thank her also for all her input for our PC and wish her well with what ever she is going to do next.

5. TO RECEIVE THE AUDITED STATEMENT OF THE PARISH COUNCIL’S ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012

The accounts had been audited externally by BDO Stoy and had been approved without comment.

6. TO RECEIVE THE UNAUDITED STATEMENT OF THE PARISH COUNCIL’S ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2013 Accounts for the year ending March 2013 had been completed and would be audited as soon as possible. Receipts The precept for the year was £5750.00 with other receipts being £1000.00 from Clr Kathy Pollard’s locality budget which is to be used for bark chippings for the play area at Hintlesham. VAT of £507.97 was reclaimed and I have just sent off a claim for this year’s VAT of £350.81. Payments

General Administration shows an increase of £513.25 this is because the clerk’s salary of £287.00 has been paid in March 2013 rather than April 2013 to enable year end to be completed and real time PAYE reporting to take place from the new financial year. The Chairman took her allowance of £50.00 this year. Final payments of £114.80 were made to HMRC in respect of Pat King’s salary and Pat was also paid £47.45 for expenses incurred. There was a very slight reduction in the S137 payments, the Village Link, maintenance of the churchyards and a donation to the Air Ambulance continue to be beneficiaries of the S137 funding. Other payments are higher this year. A payment of £543.60 was made to Smith and Derby which will cover maintenance of the clock for three years. It was agreed to purchase high visibility jackets for volunteers taking part in the Speedwatch initiative £49.15 and a leaving gift was purchased for Pat King. The balance bought forward at 1/4/2012 was £3447.58. After income and expenditure the closing balance as at 31st March 2013 is £4382.48 However it must be remembered that £1000.00 of this is the locality budget funding therefore the true figure would be £3382.48 a slight reduction on the previous year.

7. TO RECEIVE THE REPORT OF THE SCHOOL GOVERNORS The following report was kindly sent by the acting headteacher Margo Barker:- At Hintlesham School there are currently 84 children on roll, in four classes. Years 5 & 6, Years 3 & 4, Year 2 and Reception/Year 1. There are five teachers, including the Headteacher who teaches for two days each week. The other adults in school include seven Teaching Assistants, two Admin staff and a lady who cleans for us. There are four midday supervisors and a cook. I have been the acting Headteacher since September, when Mrs Sue Cross left. The new Headteacher, Mrs Justine Davies will be joining the school after Easter. For the third year running, the school has been at the top of the league table for the SATs results achieved by Year 6 in May 2012, an excellent result and well deserved after all the hard work of the children and their teachers. Since September, the children have studied a number of different topics; Class One have looked in detail at the school and found out a little about its history. This term they have learnt about toys. In Class Two the children learnt about nocturnal animals and extreme weather. In Class Three, Ancient Egyptians and Transport have been studied over the past two terms, while in Class Four, they have studied the 50’s, 60’s and 70’s and the Second World War The children always have great fun when they are learning and enjoy having visitors in school. Class Four hosted a very successful V.E day lunch in school when we welcomed older friends from near and far. The children have been busy raising money for charities, including ‘Children In Need,’ ‘Epilepsy Action’ and ‘Comic Relief.’ In total they have raised nearly £400 for good causes since September. The International Schools Award was awarded to the school, following the work done by Mrs Cross and Mrs Romer-Lee.

8. TO RECEIVE REPORT FROM COUNTY COUNCILLOR KATHY POLLARD Kathy Pollard is standing down as County Councillor and took the time to look back over her time as Councillor, she was thanked by the Parish Council for her help and support over the years.

9. TO RECEIVE REPORT FROM DISTRICT COUNCILLORS NICK RIDLEY AND PETER JONES The District Council report is attached to these minutes.

10. TO RECEIVE ANY OTHER REPORT

PC Debbie Tyrrell and PCSO Melissa Cohen – Police There had been a rise in burglaries in Suffolk and a spate of catalytic convertor thefts in the area. Parking outside the school remains a problem and PCSO Cohen said it is a difficult issue as if cars are parked legally there is nothing that can be done. A long discussion about this followed.but it remains very difficult to find a solution. The Neighbourhood Watch Co-ordinator in Chattisham had spoken about the need to find another co-ordinator and a leaflet will be circulated. The recent spate of school computer thefts was asked about.

Frances Self - National Grid Forums Frances had very kindly supplied the following report of the National Grid Forum National Grid Community ‘Forum 4th.April 2013 Lloyd Griffiths, Lead Project Manager(Construction), observed this further ‘informal’ stage of the consultation. The ‘formal’ consultation which involves details of the proposal such as tower locations and access for works should start in July ; at which time a 3D model should be available. NG’s Planning Application to the Planning Inspectorate (PINS) is now scheduled for Jan.2014. All forum members continue to steadfastly promote undergrounding as the only option* but NG do not intend to submit undergrounding for the Hintlesham section as a possible consideration to PINS. NG concedes that route 2B will harm the setting of Hintlesham Hall but disagree with the amount of the impact stated by the English Heritage Report. NG will not change their approach following the similar Grade 1 listed Lyveden New Build where the Secretary of State refused NG permission for pylons citing Rookery South where permission was granted. NG would, however, look at their judgement again if the Parliamentary debate by a group of over 80 MPs, headed by Tim Yeo, resulted in a different framework. NG reported on the consulting procedures for the substation now planned to be 1.5 Km further south of Twinstead. Members queried why no such substantial consultation was afforded to both the actual and proposed expansion at the Bramford Substation. Concern was expressed by landowners about the high handed attitude of NG’s evidence collection for their environmental and land use survey to determine detailed location of pylons. Residents living close to the proposed pylons were not consulted. When pressed about their lack of respect for villagers’ opinions, NG stated ‘The most important aspect of all this is the effect on communities. Human beings are top of the list ‘ . Infuriated members gave plenty of evidence to refute the sincerity of NG’s statement. A factual presentation about pylon location and design exasperated members as NG failed to give a minimum operating distance between a pylon/cable and dwelling/ancient woodland. (There is no statutory requirement at all). NG refused to make available the existing 2D pylon plan because tower placement could still vary by 20metres. The 159 page PINS Scoping report is available on NG’s web site and will be discussed at the next forum meeting, probably at the end of May. *The Chairman refused to allow detailed discussion of the implications to the Bramford to Twinstead project of a new undersea cable approved from Scotland to the Wirral. 11. NEIGHBOURHOOD PLANNING. It was agreed that Neighbourhood Planning would be something to be looked at by the council in the future and the council would continue to gather information regarding this.

12. ANY OTHER BUSINESS. There was no other business