East Ganaraska Park

Port Hope Heritage Business Improvement Area

Minutes of HBIA held on January 11, 2017 at 5:30pm at the HBIA office 58 Queen Street, Port Hope, ON

Attendees:

Present: Micheline Kerswell, Gary Knight, Robert Polutnik, Melissa Sherwin, Kendra Simmons, Alexandra Byers, Bree Nixon Guest:

Staff present: Jamie Byers, Kevin Narraway

Absent with regrets: Martha Ciana,

5:35 Welcome

Approval of Agenda – Wednesday February 1, 2017 MOVED BY Gary Knight SECONDED BY Robert Polutnik Carried

Disclosure of Pecuniary Interest and the Nature Thereof – none

Approval Previous Minutes – January 2017 MOVED BY Kendra Simmons SECONDED Melissa Sherwin Be it resolved that this Committee approve the minutes of [October, 2016 minutes], Carried

Business Arising – carry forward from November meeting to our February meeting. As Martha was unable to attend January

(Update on a walking tour and what it would entail to get an app HPH walking tour is outdated on the spot is in Vancouver. Kevin suggested a beacon for walking tours. Martha will continue to investigate. Would be nice to have ghost tours for the month of October Kendra to contact Martha regarding ghost tours)

Elections: Chair Micheline Kerswell Vice Chair Melissa Sherwin Treasurer Gary Knight Secretary Alex Byers Directors: Kendra Simmons, Martha Ciana

Board Reports and/or Committee Business

Treasurer Report see attached

Approval of Treasurer Report MOVED BY Kendra Simmons SECONDED Melissa Sherwin All in favor Carried

Marketing report Year end report on filming, outreach to social media to add properties to the list for filming. Jan 13th meeting with OPG regarding Westleyville site for Cinaspace film Studio, 401 Signs coming out of the Capitol Budget pending approval. MTO to change signs. Strat Plan for a Waste facility of excellence Durham College will be doing an organics/waste management will include a report Another lot has sold (conditional) at the Industrial Park that is 5 out of 12. Salmon Migration would like to make into a festival MNR? GRCA Bree and Robert attended a meeting. Visitor Guide and media kit near completion metroland sells the ads for the guide. Jeannie working to plan 150 events. Website development for library. Cleaning contract was awarded to Hill County Landscaping.Delicous Dates will starts in January will be on website. Chamber January 26 Lunch and learn series $10 tower of Port Hope. AGM is Feb 1 11:30 at Capitol Theatre Sculthorpe room. Business Excellence April 29th Next fundraising trip is to Ireland in October $2800

Heritage Port Hope N/A

Events/Beautification Wreaths looked great this year received many compliments on the new look. Parks department found them easier to put up which saved valuable time. Banners are printed and we are awaiting weather to install them. Events: Port Hope unfortunately was turned down for some Canada 150 funding there will still be things happening and there are still some grant applications outstanding that may be approved. Float your Fanny committee are looking for sponsors for 2017 race they will be adding a 150 component to the race. If we are going to do anything please let them know so they can help promote. Jazz festival has been postponed.

Council report CFFM was not approved for money from the municipality. Robert received 25 emails only one in support. Conversation took place about the municipality buying the Canadian tire building however it wouldn’t be a sound investment at this time.

Chair report Micheline requested Jamie send out the Procedural manual AGM went very well membership passed budget and it has been forwarded to the finance Department. Heart of Town window clings how does everyone feel? Was voted to go ahead and purchase the window clings Jamie to take care of. Was suggested we do a survey regarding events do the membership want them? Gary will help Jamie write a survey to send out. Robert and Gary to do a survey regarding increase/decrease of business. Alex is going to send out press release regarding Heart of Town. Just a reminder to include Jamie in emails so she is always kept up to date. . Correspondence

New Business Canada 150 events pairing with Archives put old pictures in all the windows of each building with a history Kendra will spearhead a group for these events Letter of support for the Capitol Theatre Kendra brought facts and explained how the ticket sales and actors get paid very informative. After much discussion Kendra made a motion to send the letter in support Alex 2nd passed in a 4/1 vote. Robert recused himself from this vote.

8. Next Meeting – February 1, 2017 5:30 Town Hall Committee Room

9. Adjournment – adjourned at 6:45pm MOVED BY Micheline

______Chair Person Name [Printed] Recording Secretary [Printed]