Westchase Community Association, Inc s1

WESTCHASE COMMUNITY ASSOCIATION, INC. REGULAR BOARD OF DIRECTORS MEETING June 12, 2008

MINUTES

I. CALL TO ORDER A meeting of the Board of Directors for Westchase Community Association, Inc. was held on June 12, 2008, at the Swim and Tennis Center Activity Room, 10405 Countryway Blvd., Tampa, Florida 33626. Ruben Collazo, President, called the Meeting to order at 8:25 PM. II. ROLL CALL Directors Present Guests Ruben Collazo Patty Stewart, Sr. Manager Mary Griffin Debbie Sainz, Manager

Carlos Quiros (via phone) Jan Smith, Facilities Operations Mgr. Ben Reinhart VMs and Alternate VM’s Present John Schmidt Bill Dennis Gene McArthur Joseph Payne Bob Argus Leslie McClusky Nancy Sells Don Costello Tish Dietrich

III. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited by those present.

IV. Presentation of Painting By WOW – TABLED TO July 2008

V. SECRETARY’S REPORT - Report submitted

Ben Reinhart made a motion to approve the May 8, 2008 Regular Board of Directors’ Meeting Minutes with the following amendment: change Amanda Sells to Amanda Wynne. Nancy Sells seconded the motion. A vote was taken and the motion was carried 7-0.

VI. APPEALS . NONE

VII. COMMITTEE REPORTS

COVENANTS COMMITTEE . Report submitted

Mary Griffin made a motion to accept the April 30, 2008 Covenant Minutes and make their recommendations ours. Nancy Sells seconded the motion. A vote was taken and the motion passed 7-0 (Covenants 08-06-044) Board Meeting Minutes June 12, 2008 1 Mary Griffin made a motion to authorize the WCA Manager to be the authorized delegate of the WCA to impose covenants violation fines in accordance with the fine schedule approved by the WCA Board of Directors, and the fines imposed by the Community Association Manager during the month of May 2008. Ben Reinhart seconded the motion. A vote was taken and the motion passed 7-0 (Covenants 08-06- 045)

GOVERNMENT AFFAIRS COMMITTEE – Ben Reinhart . No Report Submitted A guest speaker on behalf of the Montague Extension Program will be attending the August 12, 2008 VM meeting.

Ben Reinhart made a motion to allow the GAC to proceed with preparations for the Candidates Debate in conjunction with the WOW for both the Hillsborough County School Board and the BOCC with expenses not to exceed $500. Carlos Quiros seconded the motion. A vote was taken and the motion passed 7-0 (GAC 08-06-046)

MODIFICATIONS COMMITTEE . No Report Submitted

WEB-SITE COMMITTEE – John Schmidt . No Report Submitted

John Schmidt reported the new website now organized and operating as of June 1st. John Schmidt will monitor all forums on the new website.

AD-HOC LEGAL REVIEW – Mary Griffin . Mary Griffin updated the Board on the RFP’s submitted – 8 were submitted, 6 responded – 1 eliminated. Four were selected for interviews. Recommendations will be made at the July 2008 meeting.

VIII. COMMUNITY ASSOCIATION MANAGER’S REPORT Patty Stewart provided a written community association manager’s report. The following action items were voted on by the WCA Board of Directors:

. Insurance Update

John Schmidt made a motion to assign Lanier Upshaw the agent of record for the WCA General Liability Policy with Scottsdale Insurance Co. for $51,120 annual premium and to cancel the current policy with Lloyds of London. Mary Griffin seconded the motion. A vote was taken and the motion passed 7-0 (Insurance 08-06-047)

 Joe Payne exiting meeting at this time, 8:55 Pm.

Board Meeting Minutes June 12, 2008 2  Nominating Committee

Ben Reinhart made a motion to assign Mary Griffin as the chairperson of the Nominating Committee with assistance from Bob Argus and Don Costello. Mary Griffin accepted the position. Carlos Quiros seconded the motion. A vote was taken and the motion passed 6-0 (Committees 08-06-048)

. Poolside Tables A total of 7 tables are need – bids will be presented at the July 2008 meeting.

IX. TREASURER’S REPORT Carlos Quiros updated the Board that the financing is pending approved plans for the office building and a signed contract.

X. OLD BUSINESS

XI. NEW BUSINESS

a. WSA Soccer The Board agreed that the WSA Soccer must abide by our 75% requirement on usage of the facilities.

XII. OTHER INFLUENCES

XIII. ADJOURNMENT

Motion made and seconded to adjourn the meeting at 9:50 PM. All in favor and motion carried 7-0. (Ben, Carlos)

______Mary Griffin Westchase Community Association, Inc. Secretary

APPROVED AT THE WCA BOARD OF DIRECTORS MEETING JULY 10, 2008

cc: HOA File WCA Board of Directors

Board Meeting Minutes June 12, 2008 3