Board of Trustees for Fort Lewis College s4

BOARD OF TRUSTEES FOR FORT LEWIS COLLEGE Vallecito Room,

Fort Lewis College April 1, 2016

Vol. 16-116

CALL TO ORDER

Chair Karen Wilde convened the regular meeting of the Board of Trustees for Fort Lewis College at 1:45 p.m.

Trustees Present: Karen Wilde, Chair; Alan Hill; Ernest House; Nora Jacquez; Tom Schilling; Steve Short; Justin McBrayer, Faculty Representative; and Evan Wick, Vice President, ASFLC Absent: Trustee John Wells and Lindley Gallegos, Student Representative

Staff Present: Dene Thomas, President; Barbara Morris, Provost & Vice President for Academic Affairs; Steve Schwartz, Vice President for Finance & Administration; Glenna Witt Sexton, Vice President for Student Affairs; Mark Jastorff, Vice President for Institutional Advancement; Kimberly Spiering, Legal Counsel; Peggy Sharp, Deputy Secretary; and Mike Larson, Audio Consultant.

PUBLIC COMMENT

Justin McBrayer introduced Michael Valdez, Assistant Professor in the School of Business Administration, who will assume the position of Faculty Representative to the Board in August of this year. Dr. Valdez provided an update on the FLC business plan competition and gave an overview of the program and its purpose, stressing the involvement of not only students and recent alumni, but also the community. Dr. Valdez also delivered a message from Interim Dean Paul McGurr concerning the recent accreditation visit from the Association to Advance Collegiate Schools of Business (AACSB) stating that the School of Business received its reaccreditation and thanked the Board for their support.

ACTION AGENDA – CONSENT:

Nora Jacquez moved to approve the minutes listed below, with a second by Ernest House. Motion carried.

Approval of Minutes of February 11, 2016 Meeting of the Business Affairs Committee

Approval of Minutes of February 11, 2016 Meeting of the Academic & Student Affairs Committee Approval of Minutes of February 12, 2015 Regular Meeting of The Board of Trustees for Fort Lewis College

ACTION AGENDA – CONSENT (Continued)

Approval of Degree Candidates for Spring Term, 2016

Steve Short moved that the Board of Trustees for Fort Lewis College approve the granting of specified degrees to those candidates completing the requirements at the end of Spring Term, 2016. Tom Schilling seconded. Motion carried unanimously.

Approval of Non-Delegated Personnel Action

Trustees Schilling moved that the Board of Trustees for Fort Lewis College approve the non-delegated personnel action. Trustee Jacquez seconded. Motion carried unanimously.

CHAIRMAN’S REPORT/ANNOUNCEMENTS

Chair Wilde referenced the planning calendar and stated that Trustee Jacquez would be attending the AGB conference.

Chair Wilde called for discussion of the use of the State patrol plane and the travel estimates provided by Ms. Sharp. Trustee Jaquez stated her reasons for not availing herself of the state plane. A lengthy discussion ensued regarding the one day meeting vs the two day meeting. It was a consensus that the Board should continue to use the state patrol plane whenever it is available but that the two-day meeting was their preference. Suggestions were made for possible activities and opportunities for the Board to interact with various groups and entities. Staff will take these suggestions into consideration when planning for upcoming meetings and will consult with the Board chair.

Chair Wilde asked for input on the draft charge for the newly appointed Governance Committee. Discussion ensued concerning the presidential evaluation process, which is a responsibility of the Governance Committee. Although the committee chair, John Wells, was absent, Chair Wilde indicated that this year’s evaluation would be less comprehensive and would follow the guidelines in the Board’s manual. The charge to the committee will not be finalized until more thought is given and discussion will continue at the June meeting and at the August retreat.

The Board expense report was discussed briefly and although travel expenses are exceeding the travel budget, the overall budget should end up in the black.

A teleconference meeting to review the Budget Parameters was set for Tuesday, May 10 at 9:00 a.m. and will last approximately one and a half hours. Michele Peterson will provide the information to the Board prior to this teleconference. Committee Reports:

Academic & Student Affairs Committee Chair Nora Jacquez provided a summary of the topics covered in the committee meeting, including an enrollment report and an update on the Presidential Scholarship program from President Thomas. She stated that the committee endorsed two action items for approval by the full Board: the new Master of Arts in Education: Teacher Licensure and the request for Leave without pay from Associate Professor Nancy Cardona. In addition, the committee heard the report on the faculty who are being promoted and those receiving tenure for 2016-17. Provost Morris also gave a brief update on the School of Business reaccreditation by AACSB.

Business Affairs Committee Chair Alan Hill reported the committee reviewed the Institutional Fee Plan, the signature changes for the bank card, and the Fourth Supplemental Resolution and endorsed these items for approval by the full Board. The committee also heard an update on the bond refinancing, which will provide an approximate net present value savings of $4.7 million, as well as an update on the price sensitivity survey. The committee also heard a presentation by Darren Mathews, Human Resource Director, on the new regulations governing exemptions to the Fair Labor Standard Act overtime pay requirements. Vice President Schwartz provided the committee with an update on the state budget situation.

Investment Advisory Committee Chair Steve Short stated the committee met by teleconference on March 31, with all the committee participating plus Ellen Clark and Chris Blackwood from PFM. An update on the investment activity was provided and the close of quarter statements were on the positive side of the ledger. Chair Short reported that the process for adding a faculty & student advisory representative had become one that the committee felt needed further input from the Board since it could have future impact on membership for other committees. The professional members of the committee had provided good input concerning a mission and values statement and felt it did not need to be any different than the mission and values statement of the College.

A lengthy discussion ensued with the Board as to the role the Governance Committee could play in looking at composition of committees as a whole and how to go about adding additional voices. Ms. Peterson reiterated that the membership of the Investment Advisory Committee was set by the statute. It was suggested that the Governance Committee, with the assistance of the Investment Advisory Committee, do some further research and gather input on this issue of faculty and students serving on committees and a process for applications and selection.

Standing Reports

Faculty Representative Report Professor McBrayer provided a summary of his written report on what makes a college education valuable. He cited the Gallup-Purdue report on the nine features that make a college degree worthwhile. He stated that we should make sure the College is investing in the kinds of things that make our students’ college experience valuable. He reported that faculty are working on a mentorship program whereby interested faculty would mentor students and conduct research projects with them.

Student Representative Report In the absence of Lindley Gallegos, ASFLC Vice President Evan Wick reported on the contract between Durango Transit and ASFLC that will result in a $5.00 increase in student fees. He also reported on the impact on the funds available for student activities due to the decline in enrollment. Operating budgets for student organizations have been decreasing, posing a real problem for areas such as the Environmental Center and the Independent.

Foundation/Development Office Report Vice President Jastorff stated the Foundation Board will have their next meeting on April 22nd. He also reported that the fundraising for this fiscal year now stands at $3.8 million, and an additional 1,200 donors have been added. The Alumni Association now has 95% of up-dated email addresses for its alumni.

ACTION AGENDA – NON- CONSENT

Approval of Institutional Fee Plan

Ms. Peterson indicated there are no changes in the fee plan from the one presented last April; however by CCHE policy, this plan must be approved annually by the Trustees. Alan Hill moved that the Board of Trustees for Fort Lewis College hereby adopt the Fort Lewis College Institutional Fee Plan, as modified. Ernest House seconded the motion. Motion passed unanimously.

Approval of Changes Required on the First National Bank Signature Card for Banking Services for Fort Lewis College

Vice President Schwartz stated this was a housekeeping item, taking one person off and adding two others. Tom Schilling moved that the Board of Trustees for Fort Lewis College approve a change in the signatures approved at First National Bank for all contracted banking services to remove Erin McKenzie (Assistant Controller who resigned) and add Michele Peterson, Associate Vice President for Finance & Administration and Melanie McLean, new Assistant Controller. All other signors will remain unchanged. Ernest House seconded. Motion carried unanimously.

Approval of New Degree: Master of Arts in Education: Teacher Licensure

Provost Morris briefly described the new Master’s program and how it will create new certification options in selected K-12 and secondary licensure areas. Faculty Representative McBrayer moved that the Board of Trustees for Fort Lewis College approve offering a Master of Arts in Education: Teacher Licensure. Nora Jacquez seconded and the motion passed unanimously. Carry-In Item: Approval of the Fourth Supplemental Resolution

Vice President Schwartz summarized the purpose of this resolution. Steve Short moved that the Fourth Supplemental Resolution be approved by the Board of Trustees for Fort Lewis College. Alan Hill seconded. Motion passed unanimously.

REPORT AGENDA

Report: Promotion and Tenure Actions for 2016-17

Provost Morris reported that six faculty were promoted from Assistant to Associate Professor and five faculty were promoted from Associate to full Professor. Five faculty received tenure in addition to their promotion to Associate Professor.

PRESIDENT’S REPORT

Enrollment Report President Thomas stated that enrollment has been covered adequately in previous meetings today.

Strategic Planning Update The Steering Committee has been meeting weekly. A survey on the mission and values statement has gone out campus wide, as well as to other interested constituents. David Blake, the newly elected Faculty Senate president, and Michael Valdez, the recently elected Faculty Representative, developed the survey with the following two questions:

(1) What do you think are the most distinctive characteristics of Fort Lewis College that should be integrated into our mission statement? Please provide 3 – 5 specific characteristics.

(2) What are the most important distinctive values that are critical to Fort Lewis College’s success (e.g., our most defining values)? Please provide 3 – 5 specific characteristics. Colorado Legislative Report President Thomas reported on HB16 1307, which concerns threats of bodily injury or death to persons at postsecondary education institutions and would make such threats a Class 6 felony rather than a misdemeanor. She also reported on the status of the Hospital Provider Fee, the expansion of the Colorado Open Records Act, and the bill to expand preference for hiring blind people.

State Land Board Meeting/Old Fort Report President Thomas reported on the meeting with the State Land Board concerning the proposal for the Old Fort Beneficiary Use Agreement that would enable the College to manage the leases on the property and would bring the revenue directly back to the College. These funds would go toward improvements to the facilities. This agreement may be on the agenda for approval at the June meeting. Metrics Update President Thomas reported there are no changes to the metrics.

OTHER BUSINESS

Chair Wilde stated she would be extending the Board’s thanks to the performers and faculty member for the presentation of a skit from The Little Prince and to the organizer of the Pueblo Feast Day for inviting the Board to the luncheon.

Trustee Schilling moved to adjourn. Trustee House seconded.

MEETING ADJOURNED AT 4:40 P.M.